The platform formerly known as the Video Mesh-ready meeting platform is now called the Webex Suite meeting platform.

It converges the meeting experience across Webex applications and devices, and unlocks potential for continuous collaboration before and after a meeting, with rich real-time experiences. For an overview, watch Welcome to the Webex Suite meeting platform.

If your meetings aren't running on the Webex Suite meeting platform, see What's New in meetings.

This is how you can check if your meetings are already running on the Webex Suite meeting platform.

1

Do one of the following:

  • In a meeting, click Meeting Info > Security.
  • When you're not in a meeting, sign in to your Webex site, click Downloads > Version information.
2

If it says Meeting platform: Commercial (Webex Suite), your Webex meetings use the Webex Suite meeting platform.

If you don't see a meeting platform, your Webex meetings aren't yet running on the Webex Suite meeting platform.
check your meeting platform

Features that were earlier available from the menu bar are now more contextual and distributed across the meeting. In the meeting controls, look under Audio options , Video options , Share content , and More options to find some of the key actions.

The following images show you where to find the features in the new experience. If you're looking for a specific setting, read the table below which maps the old menu paths to the new controls. You can also use keyboard navigation and shortcuts to save time and reduce the number of mouse clicks.

Show me the new controls

We've optimized the location of the most popular options on the menu bar. You can now access options from the Share, View, Audio & Video, Participant, and Meeting menus directly from the meeting controls.

For example, access Audio Settings from the Audio options drop-down in . Access Video Settings from the Video options drop-down in .

access audio and video settings during a call or meeting from your meeting controls

Go to More options in the meeting controls to access meeting options and enable breakout sessions.

Access meeting options during a meeting

Menu bar reference

Table 1. Meetings menu bar reference
Old menu bar pathWhere to find it nowNotes

Participant > Mute Me

In the meeting controls, click Mute

Participant > Unmute Me

In the meeting controls, click Unmute

Participant > Mute All

Click Open participants panel > Mute all

Participant > Unmute All

Click Open participants panel > Unmute all

Participant > Mute on Entry

Click Open participants panel > More options and check Mute on entry

Participant > Allow Attendees to Unmute Themselves

Click Open participants panel > More options and check Allow attendees to unmute themselves

Participant > Entry and Exit Tone

Open settings from your profile picture and click Notifications > Meetings. Under Meeting actions sounds, choose the action and sound you want to hear.

Participant > Invite and Remind…

In the meeting controls, click More options > Invite people

Participant > Anyone Can Share

In the meeting controls, click More options > Meeting options and select Share content

Participant > Assign Privileges…

In the meeting controls, click More options > Meeting options and choose the privileges

For everyone, on the meeting options menu. Individual privileges aren’t supported.

Participant > Change Role

Click Open participants panel , and then next to the participants name, click More options and click Make presenter, Make host, or Make cohost

Participant > Reclaim Host Role

Click Open participants panel , right-click your name, and click Reclaim host role.

Participant > Expel

Click Open participants panel , and then next to the participants name, click More options > Expel

Meeting > Information

At the top of the meeting window, click Meeting Info > Copy meeting information

Meeting > Copy Meeting Link

At the top of the meeting window, click Meeting Info > Meeting link

Meeting > Recorder Settings

In the meeting controls, click Record > Recording options

Meeting > Welcome Message…

Welcome message isn’t currently available

Meeting > Options…

In the meeting controls, click More options > Meeting options

Meeting > Meeting Settings…

Open settings from your profile picture and click Meetings

Meeting > Lock Meeting

In the meeting controls, click More options > Lock meeting

Share > Share content…

In the meeting controls, click Share content

Share > Share Web Browser

In the meeting controls, click Share content and choose the web browser

Share > Share Multimedia…

In the meeting controls, click Share content , share your screen or application, and select Optimize for motion and video

Share > Share Remote Computer…

Share Remote Computer isn’t available

Share > Share My Meeting Window

In the meeting controls, click Share content and select Webex and meeting window

Make sure you set your Sharing content setting to Share all windows from an application. Otherwise, you can't share your Webex App meeting window and all related floating windows.

Help > Help

In the app navigation menu, click Help > Help Center

Help > Keyboard Shortcuts

In the app navigation menu, click Help > Keyboard shortcuts

Help > Accessibility Settings

Open settings from your profile picture and click Accessibility

Help > Send Problem Report

In the meeting controls, click More options > Report an issue

Help > About

In the app header, click on your profile picture and click Help > About

Help > Health Checker

In the app header, click on your profile picture and click Help > Health Checker

File > Open and Share…

In the meeting controls, click Share content > File

File > Open Poll Questions…

In the meeting controls, click Apps > Slido

File > Open Chat…

In the meeting controls, click Show chat

File > Open Questions and Answers…

In the meeting controls, click Apps > Slido

File > Transfer…

Click More panels > Content > Add files

File > Send Transcript…

Record the meeting or download a transcript without recording the meeting

File > End Meeting

In the meeting controls, click Leave meeting or end meeting for everyone

Unverified participants

Now, in both the lobby and the Participants panel, you see Unverified next to the name of participants who aren't signed in to Webex. This enhancement lets you easily identify the participants whose identify couldn't be verified by the app.

how to view different participants in the lobby

For more information, see Know who you're letting into your Webex meeting.

Participant list options

We've made the options in the participants list more discoverable. If you're looking for a specific option, read the following table, which maps the old right-click menu options to the new controls.

Table 2. Participants list reference

Old option in the participants list

Where is it now?

For more information

Change Role > Make Presenter

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Make presenter.

See Make someone a presenter

Change Role > Make Host

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Make host.

See Make someone else the meeting host

Change Role > Make Cohost

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Make cohost.

See Add or remove a cohost from a meeting

Change Role > Make Note Taker

Not available

Change Role > Make Closed Captionist

Not available

Pass Keyboard and Mouse Control

Not available

Allow to Annotate

When you share content during a meeting, at the top of the screen, select More sharing options > Annotation privileges.

See Mark up a shared screen with annotations

Assign Privileges

In the meeting controls, click More options > Meeting options.

See Set meeting options as a host or cohost

Mute

In the Participants panel, hover over the participant's name and click Mute .

See Mute or unmute other people in a meeting

Unmute

In the Participants panel, click Unmute next to the participant's name.

See Mute or unmute other people in a meeting

Mute All

In the Participants panel, click Mute all.

See Mute or unmute other people in a meeting

Unmute All

In the Participants panel, click Unmute all.

See Mute or unmute other people in a meeting

Lower Hand

In the Participants panel, click Lower hand Raised hand next to the participant's name.

See See who has their hand raised in a meeting

Lower All Hands

In the Participants panel, right-click any participant's name (or hover over any participant's name and select More options) and click Lower all hands.

See See who has their hand raised in a meeting

Stop Video

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Stop video.

See Turn off a participant's video

Chat

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Chat directly.

See Chat in a meeting or breakout session

Edit Display Name

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Edit display name.

See Edit display names in meetings and webinars

Move to Lobby

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Move to lobby.

See Move participants to the lobby during a meeting

Move to Stage

Drag the participant's thumbnail video to the stage or, in the participant's thumbnail video, click More options > Move to stage.

See Move participants to the stage

Expel

In the Participants panel, right-click the participant's name (or hover over their name and click More options ) and click Expel.

See Remove someone from a meeting

View my People Insights profile

Anywhere in the app, hover over someone's profile picture and click View people insights profile .

See View people insights profiles

My meeting window

We don’t have a specific Share My Meeting Window option.

There are two ways to do that now, and both are available from the Share content option in the meeting controls:

  • Select Webex and meeting window.

    Make sure you set your Sharing content setting to Share all windows from an application. Otherwise, you can't share your Webex App meeting window and all related floating windows.

  • Screen share (and switch to the meeting window while sharing)

     

    While you're sharing your screen, we deliberately exclude Webex App windows for privacy reasons. If you want to show them, read include Webex App when sharing your screen.

Share multimedia content

In the meeting controls, click Share content , share your screen or application, and select Optimize for motion and video.

Share a file in a meeting

Upload or open a file to share. Presenters can take turns controlling the content. Everyone in the meeting can navigate through other pages of the content to catch up or read ahead on their own.

More about sharing content

When you share your screen, you can give remote desktop control to other participants, or they can request control, which provides a lot more flexibility to users.

To save screen space when the shared content is maximized, we show all participant videos in a narrow floating panel.

Provide remote desktop control to other participants when you're sharing your screen during a meeting

You can now share a specific area of your screen only. Participants only see the portion of the screen you select, not your entire screen.

We've simplified the actions available during sharing, keeping the share-related actions in the control bar at the top of the screen. Other key actions that are most commonly used, such as mute or unmute audio, appear in the floating window.

If you prefer, hide the floating window. Click More sharing options and uncheck Show video and controls in a floating window.

Most people join a meeting unmuted. So, in the new meeting platform, when someone is unmuted, you won't see next to the person's name. However; when someone is muted, you’ll see next to their name. This makes it much easier to scan the participant list to see the people who have muted their audio.

The panels work differently when you're on the new platform.

Instead of opening multiple panels and using valuable screen space, you now open one panel at a time and the others collapse. If you prefer to see them together, you pop out multiple panels.

The participants panel not only shows you the participants who are In the meeting but also the people who are invited but are Not in the meeting yet. The participant panel is also now more user-centric so a user is listed once only, even when they join from multiple devices.

The meeting options are simplified, and related menu items are removed from the right-click menu of the participants panel.

Get more from your meeting with in-meeting chat and files

Organize a productive meeting by sharing the meeting agenda, notes, and a summary in the chat. Even if you join the meeting late, you can easily catch up by seeing meeting chat from the start of the meeting. Engage and express yourself by using markdown, reactions, or GIFs.

Your organization can choose whether the chat is automatically saved or cleared after the meeting. If the chat is saved, revisit and share the chat after the meeting ends. Currently, in-meeting chat can’t be downloaded. To save a copy of the in-meeting chat outside of the app, select all the chat during the meeting, and then copy and paste it into a document.

Add files to the meeting so that all participants can easily see all the meeting files in one location. Everyone can download the files you share. Even if someone joins the meeting late, they can access the files. Hosts and cohosts can turn off the ability to add files for everyone, at any stage of the meeting.

Open and chat in a meeting.

For more information, see Chat in a meeting or breakout session.

Access messages after the meeting ends

After a meeting ends, the meeting conversation is closed but we save the messages with the meeting content. Revisit the chat or share it with others. You can reference meeting notes, questions, and action items for follow-up.

If you prefer, your organization can choose not to save the messages with the meeting content.

Forward meeting content to a space.

For more information, see Access messages after the meeting.

Send a message to the meeting

If you’re invited to a meeting but haven’t joined it, you can still chat with everyone in the meeting. For example, if you're running late to a meeting, let the participants who already joined know that you'll be there soon.

Send a message to meeting participants without joining the meeting

For more information, see Send a message to meeting participants without joining the meeting.

We now provide you with polling and Q & A through Slido.

To open Slido, in the meeting controls, click Apps > Slido.

For more information, see Polls in Slido and Q&A in Slido.

People who join from two devices only show once in the participants panel. It's still possible to do it, you don't have to transfer a meeting from one to the other.

Move a meeting from one desktop or mobile device to another

Seamlessly move a meeting from one desktop or mobile device to another without disrupting or disconnecting from the meeting. For example, if you commute to work and join a meeting on your mobile device, move the meeting to your laptop when you get to the office.

Move the meeting to a different device

For more information, see Move a meeting to another desktop or mobile device.

Webex VDI plug-in

If you have VDI users joining your meetings on the Webex Suite meeting platform, make sure that they have the Webex VDI plug-in.

Invite people and notify host

After you start an instant meeting, it's easy to invite people to join the meeting, directly from the meeting window.

Invite people directly to the meeting

We removed the Notify host button because we automatically notify the host if you're waiting in the lobby. You don't need to notify the host, and the host doesn't need to check their email.

When you're multitasking during a meeting

When the window is minimized or covered up by other applications, a floating mini window appears on top of the other applications that you’ve open. This allows you to keep an eye on what’s happening in the meeting. To easily get back to the meeting, click anywhere in the floating mini window.

Get back to your call or meeting window after multitasking

Layout and zoom

We've made several changes to improve your experience and improve the workflow during a meeting. The Layout and Zoom buttons are conveniently located so you can switch to other layouts or show more participants.

In grid view layout, use the navigation controls to quickly go from one page to another, or to jump back to the first page of participants.

Video mesh enhancements for meetings

Syncing the stage

We've simplified syncing the stage. After the host syncs the stage, attendees can't customize the stage and adjust the stage proportion. Attendees will now always see the view that the host intended them to see.

Sync the stage view during a meeting

Teleconference service

The audio connection type, Other teleconference service, isn't supported.

After you schedule a meeting, send the teleconference number and instructions to invitees by email or text message. The meeting recording won't have audio.

Audio-only meetings

Personal conference and audio-only meetings aren't supported.

To start an audio-only meeting, start a scheduled meeting by phone.

Join before host

The option to prevent attendees from connecting to audio before the meeting start time no longer works. All meetings have audio, including meetings that allow attendees to join before the meeting starts.

Access Anywhere authentication

Access Anywhere phone authentication isn't supported.

Use password authentication for Access Anywhere.

Maximum duration of a meeting

Meetings have a 24-hour time limit.

Refer to the What's New tab to determine what features you have, based on your Webex App version. Webex App version determines feature availability. The cluster that your Webex site belongs to no longer applies.

Minimum required version

Make sure you install Webex App to join and experience meetings on the Webex Suite meeting platform.

The Webex Suite meeting platform is supported on Webex App version 42.10 or later. We recommend that you use Webex App version 43.3 or later.

Download Webex App for Windows and Mac.

Download Webex App for iPhone and iPad.

Download Webex App for Android.

Here’s your first stop to see what we're releasing each month.

Here's what we released in November (43.11).

New device pair settings—Windows, Mac, iPhone, iPad, and Android

The device pair settings are redesigned to provide greater flexibility, to decide whether to use the microphone to detect and connect to nearby devices based on your individual needs. You can connect to devices using the redesigned Device panel style available when you click Connect to a device.

In some cases, the options are under the control of the administrator.


 

This feature isn't supported for Webex for Government.

See Webex | Connect to a Webex App device

Customizable keyboard shortcuts for reactions in-meeting—Mac

Use keyboard shortcuts to open the reactions panel and navigate the panel using the up and down arrow keys to view the shortcuts. Use keyboard shortcuts to render a reaction in the meeting. Customize keyboard shortcuts for up to 5 reactions from the reactions panel.


 

This feature isn't supported for Webex for Government.

See Webex App | Keyboard navigation and shortcuts

Whiteboard can now be used in breakout sessions—Windows, Mac, iPhone, iPad, and Android

Whiteboard is available in breakout sessions. You now have the same experience as a meeting, where you and can start a new whiteboard or share an existing one.


 

This feature isn't supported for Webex for Government.

Full featured right-click menu on the participants list—Windows, Mac, iPhone, iPad, and Android

More actions are added into the "..." on a participants menu, so that when you right click on a participant, the menu shows up.


 

This feature isn't supported for Webex for Government.

Webex supports sign language interpretation in meetings—Windows, Mac, iPhone, iPad, and Android

Host more inclusive, accessible meetings by including sign language interpretation. When you schedule or during a meeting, select a sign language channel and assign interpreters.

If you’re a meeting participant who’s deaf or hard of hearing, select the sign language channel in the meeting. Then, view the interpreter on the stage or, on desktop, you can pop out the sign language interpreter's video and resize it or move it to another screen.

Interpreters can view the participants who select their sign language channel, either on the stage or, on desktop, in a separate window.


 

This feature isn't supported for Webex for Government.

See Webex App | Use sign language interpretation in a meeting

New dedicated device controls panel—Windows and Mac

When you join a meeting connected to a device, the device controls panel lets you mute or unmute the device, start or stop the device video, change the device volume, and select a different video layout for the device.

You can conveniently access the device controls from the floating mini window that appears when you're multitasking.

When someone shares content, it now appears both on the device and in the meeting window.


 

This feature isn't supported for Webex for Government.

Show participant videos both in the meeting window and on the device—Windows and Mac

When you join a meeting connected to a device, you can now show participant thumbnail videos on both the device and in the meeting window.

This option, which appears on the new device controls panel, lets you have a clearer view of participants on your desktop.

You can change the video layout on both the device and the meeting window.


 

This feature isn't supported for Webex for Government.

Claim the host privileges in a meeting with the host key—Windows, Mac, iPhone, iPad, and Android

If the meeting host is running late or can’t join a meeting, they can have somebody else take over the host role in the meeting by providing them with the host key.

If someone gives you the host key, enter it after you join the meeting. The host key gives you more privileges than you have as an attendee. For example, you can record the meeting, mute or unmute participants, and end the meeting.

If the original host joins the meeting later, they reclaim the host role from you.


 

This feature isn't supported for Webex for Government.

See Webex App | Reclaim the host role in a meeting using the host key

Share Webex App now shares the meeting window and all floating windows—Windows and Mac

If you're training someone or demonstrating how to use Webex App, you want them to see all the Webex App-related controls and dialog boxes. When you share the app, participants can now see the meeting window, share control bar, preview window, and panels.


 

This feature isn't supported for Webex for Government.

See Webex App | Share content in a meeting

Hear a beep when you mute or unmute yourself—Windows and Mac

The beep provides confirmation that you muted or unmuted yourself. Only you can hear the sound. Not other meeting participants.

If you prefer, turn off the beep in Settings > Notifications > Meetings.


 

This feature isn't supported for Webex for Government.

See Webex App | Turn off the beep you hear when you mute or unmute yourself

Copy and paste text during a remote desktop control session—Windows and Mac

If someone gives you remote access to their computer, now you can copy text from your local computer and paste it into the remote computer. Conversely, you can copy text from the remote computer and paste it into the local computer.

This can help you troubleshoot issues if you’re an IT Support person, and you want to copy commands.


 

This feature isn't supported for Webex for Government.

See Webex App | Provide or request remote desktop control

Enhancements to in-app scheduler settings—Windows and Mac

We’ve made some improvements to the wordings for settings available for auto admit. We’ve renamed Auto admit in the advanced settings to Join rules. There are other setting updates to make it clearer who the settings apply to and the corresponding admin settings in Control Hub are also updated. There are no functionality changes.

Enhancements to all day events—iPhone, iPad, and Android

When you have an all-day event, in the Meetings tab you see it in a new All day section at the top. When you have more than one event, on iPhone and iPad, you can drag and move the separator up and down to view more or less all-day events. On Android, you can tap the arrow under All day to expand the view of all day events.

Use picture-in-picture to show your video when you share content—iPhone and iPad

Create a more personal and engaging experience when you share content in a meeting. Turn on picture-in-picture so participants can see your video in a floating window when you share.

If you prefer to hide your video when you share, turn off picture-in-picture.


 

This feature isn't supported for Webex for Government.

See Webex App | Hide the floating mini window when multitasking during a call or meeting

Next meeting on top—Android

We've made some improvements to what you see on the Meetings tab. Your latest meeting is on top, this could be an ongoing meeting or one that's about to start. You can still scroll back to see previous meetings or scroll forward to see upcoming meetings.

Share and collaborate on 3D models during a meeting—Android

Showcase your 3D model to a wider audience, such as students, potential customers, investors, or partners. Choose a 3D AR object from your Android phone, Android tablet, Google Drive, or One Drive. As you interact with the model, meeting participants can offer feedback on the design, functionality, and aesthetics.

You can share GL Transmission Format (.glb and .gltf) files. You can't annotate shared 3d models.


 

This feature isn't supported for Webex for Government.

See Webex App | Share content in a meeting

VoiceOver and keyboard support for self-view in meetings—Mac

Control your self-view video during a meeting by using the VoiceOver screen reader. If you’re a keyboard user, use the F6 and arrow keys to focus on and then move your self-view video.


 

This feature isn't supported for Webex for Government.

See Webex App | Accessibility features for Mac

Share an existing whiteboard in a meeting—Window, Mac, iPhone, iPad, and Android

If you prepare a whiteboard before the meeting or previously closed a whiteboard during the meeting, now you can share it in the meeting.

If you scheduled the meeting from a space, participants can view the whiteboards from that space and share them.


 

This feature isn't supported for Webex for Government.

See Webex App | Share a whiteboard during a meeting

Get a better view of the meeting by hiding the meeting controls—Windows and Mac

Maximize the space available for participant videos or shared content during a meeting by hiding the meeting controls. You can always show the meeting controls whenever you want to use them.


 

This feature isn't supported for Webex for Government.

See Webex App | Hide the meeting controls during a meeting

Long press to respond to meetings—iPhone, iPad, and Android

In an earlier release, we added the ability to respond to meeting invites in the meeting details page. With this update, you can respond in the Meetings tab. Long press a meeting to respond and choose Accept, Tentative, Decline.


 

This feature isn't supported for Webex for Government.

Hear an audio announcement when a meeting transcript is recording

If your Webex administrator has enabled saving transcripts in meetings, and you dial into the meeting using your phone, when someone turns on closed captions or the Webex Assistant, you now hear the audio announcement, "The meeting transcript is being recorded."

The new announcement accompanies the notification that appears in the meeting window.


 

This feature isn't supported for Webex for Government.

Respond to meeting invites—iPhone, iPad, and Android

Choose how to respond to meetings from the meetings details. Accept, decline or, if you’re not sure, choose tentative.

Access more options from each participant’s thumbnail video—Windows and Mac

Now, it’s more convenient to chat directly with someone in a meeting or view their people insights profile. In their thumbnail video, right-click or click More options to access these and other options.

See Webex App | Chat in a meeting or breakout session and Webex App | View people insights profiles

Updated first-time experience for Meetings tab—Windows and Mac

We’ve added banners to prompt you to test a Webex meeting and connect a calendar. Click Test a Webex meeting to start a meeting where you can try out the features that are available to you. Click Connect your calendar to step you through connecting your third-party calendar. See Webex App | Connect your Google or Microsoft 365 calendar.

Update a scheduled meeting—Windows and Mac

When your account is set up with Hybrid Calendar, you can update a scheduled meeting in Webex App.

Allow participants to hear the meeting in their preferred language with simultaneous interpretation—VDI

As a host or cohost, use simultaneous interpretation to create language channels, invite interpreters, and assign them to languages. Interpreters select the source language for interpretation, change the interpretation direction, and hand off interpretation to the next interpreter. With our enhanced work flow, inactive interpreters can request that the active interpreter hand off interpretation to them, otherwise they go in the order that the host set.


 

This feature isn't supported for Webex for Government.

See Simultaneous interpretation in Webex meetings, webinars, and Personal Rooms

Automatically hear the original meeting audio when it’s in your language with simultaneous interpretation—VDI

When the original audio is in the same language as the interpretation channel that you subscribe to, and the interpreter stops speaking in that channel, you automatically hear 100-percent original audio (floor audio) after a few seconds.

When the interpreter starts speaking in that channel again, you hear the volume balance of interpreter/original audio according to what’s set. You can change it according to your preference.


 

This feature isn't supported for Webex for Government.

See Select your preferred language audio channel in Webex meetings and webinars

Playback bar revamp for the recording player—Windows and Mac

To enhance the ease of playback experience, the playback bar for the recording player is being enhanced to prioritize capabilities that help you skim through a recording faster. This involves changing the position and icons of capabilities like playback speed, follow speaker, edit recording, and volume control for better access.


 

This feature isn't supported for Webex for Government.

Updated first-time experience for Meetings tab—iPhone, iPad, and Android

We’ve added banners to prompt you to test a Webex meeting and connect a calendar. Test a Webex meeting starts a meeting where you can try out the features that are available to you. The connect a calendar banner redirects you to the Calendar Settings page in the app where you can better understand your calendar connections and even connect to your device's local calendar app.

Enhancement to meetings settings—Windows and Mac

Meetings settings now include the source for your meetings list. For example, when you’re not connected to a calendar, you’ll see that the meeting list is from your Webex account.

Improvements for scheduler in the Meetings tab—Windows and Mac

When you schedule a meeting, we included the day of the week to make it clearer what day you’re choosing for your meeting.

For custom passwords, we added all the password requirements to make it clearer how to create a secure meeting password.

Link in location—iPhone, iPad, and Android

For any valid URL added in the meeting location field, provide a link in the meetings detail page to make it easy to tap.

More ways to manage participants from their thumbnail video—Windows and Mac

If you’re the meeting host or cohost, no need to search the participants list to make someone the presenter, mute or unmute their audio, or stop their video. Now you can do all that by clicking More options in their thumbnail video.

More options in thumbnail video

See Make someone a presenter

Cohosts can record meetings in the cloud—Windows, Mac, Linux, VDI, iPhone, iPad, and Android


 
We originally announced this feature in April. It's available on a phased rollout and will be available to all customers by June 20.

We’re excited to announce that we’re allowing cohosts to record a meeting in the cloud. This makes it easy to record a meeting if the host isn’t available or is busy during the meeting.

Cohosts have the same capabilities that a host has. They can start, stop, or pause the recording. After the meeting ends, the host still owns the recording. The recording is shared automatically with the cohosts within the organization.

If you prefer, your Webex administrator can also allow meeting participants to record meetings in the cloud.

See Webex | Record a meeting in the cloud

Annotate on shared content—Windows and Mac

If you want to highlight or point out something that you’re sharing, draw right on the screen or application window. Use the pen or disappearing ink, which fades away after a few seconds.

Optionally, allow other participants to annotate on the shared content too.

Annotation privileges

Annotate the shared content

See Webex App | Mark up a shared screen with annotations

Run two instances of your app side-by-side—iPad

Take advantage of your iPad's ability to multitask so you can focus on specific meeting content. Split shared content, the participants panel, or the chat panel into its own window on your iPad screen so you don't miss anything. If you attached a monitor to your iPad, move the second window to its own screen to give yourself more room to see what's going on. For select iPad models, use the iPad's Stage Manager for easier multitasking.

See Show meeting content in multiple windows on iPad

Play a notification sound when someone’s waiting in the lobby—VDI

If you lock your meeting, sometimes it’s difficult to notice when someone’s waiting in the lobby to join.

Hosts and cohosts can now choose to the app play a sound on their computer when someone enters the lobby.

You only hear the sound when you're the host or cohost. The sound only plays once every 10 seconds, regardless of how many users have entered the lobby.

See Webex App | Play a notification sound when someone is waiting in the lobby

Hide the participant video and meeting control panel when you’re sharing content—VDI

In a meeting, if you prefer to see only the content that you’re sharing, you can now hide the floating panel that contains participant videos and the meeting controls.

In earlier releases, you had the option to collapse the panel but now you can hide it completely if you prefer if you prefer the panel to be out of your way.

To show the panel again, press Ctrl + Alt + P (Windows) or Shift + ⌥ + P (Mac).

See Webex App | Share content in a meeting

Fit your camera video in self view—VDI

In earlier releases, if your camera video used a 4:3 aspect ratio, Webex cropped your self view to a 16:9 aspect ratio to fit the frame. With our new Zoom to fit setting, we preserve your full camera video. Preview what your self-view video looks like in Settings > Video.

If you prefer to preserve the 4:3 aspect ratio, uncheck this setting.

See Webex App | Fit your camera video in self-view

Allow participants to hear the meeting in their preferred language with simultaneous interpretation—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, use simultaneous interpretation to create language channels, invite interpreters, and assign them to languages. Interpreters select the source language for interpretation, change the interpretation direction, and hand off interpretation to the next interpreter. With our enhanced work flow, inactive interpreters can request that the active interpreter hand off interpretation to them, otherwise they go in the order that the host set.


 

This feature isn't supported for Webex for Government.

See Simultaneous interpretation in Webex meetings, webinars, and Personal Rooms

Automatically hear the original meeting audio when it’s in your language with simultaneous interpretation—Windows, Mac, iPhone, iPad, and Android

When the original audio is in the same language as the interpretation channel that you subscribe to, and the interpreter stops speaking in that channel, you automatically hear 100 percent original audio (floor audio) after a few seconds.

When the interpreter starts speaking in that channel again, you hear the volume balance of interpreter/original audio according to what’s set. You can change it according to your preference.


 

This feature isn't supported for Webex for Government.

See Select your preferred language audio channel in Webex meetings and webinars

Start a Slido poll during a meeting—iPhone, iPad, and Android

With Slido, you can easily engage with other participants and the host. Open Slido from Apps or More options from the meeting controls. By default, Slido is available for hosts and cohosts, who can turn it on for attendees in meeting options.


 

This feature isn't supported for Webex for Government.

Move your meeting to a new device—VDI

Seamlessly move a meeting from one desktop or mobile device to another without disrupting or disconnecting from the meeting. For example, if you commute to work and join a meeting on your mobile device, move the meeting to your laptop when you get to the office. Or, if you need to step away from your computer during a meeting, move the meeting to your mobile device.

By default, the meeting moves to the new device, and you leave the meeting on the previous device. If you prefer, change your meeting preference to keep both devices in the meeting.


 

This feature isn't supported for Webex for Government.

See Webex App | Move a meeting to another desktop or mobile device

More meeting controls available when you share content—Windows and Mac

You can now record the meeting, open the participants panel, and lock the meeting directly from the floating window that appears when you share content during a meeting.

See Webex App | Share content in a meeting

Option to include Webex App when you share your screen—Windows and Mac

Other meeting participants no longer see your Webex App when you share your whole screen or a portion of your screen in a meeting.

If another participant is helping you use Webex App, it can be useful to share your app. To share your app when you share your screen, select More sharing options > Include my Webex app when sharing my screen to change the setting.

When you provide remote desktop control to another person, Webex App is shared automatically.

See Webex App | Include Webex App when sharing your screen

Make a call during a meeting—Windows and Mac

Be in two places at once and make important calls without leaving a meeting. Pause your audio and video in the meeting and then make the call. The meeting continues even though your meeting audio and video are paused. And when you're finished with your call, go back to the meeting without having to rejoin.

See Webex App | Make a call during a meeting

Book an available room when invited to a meeting—iPhone, iPad, and Android

As a meeting invitee, search for and add meeting rooms to a scheduled meeting. Simply type the room name, and see if it's available for your meeting time.

See Webex App | Update a meeting

View contact card for room—iPhone, iPad, and Android

When you schedule a meeting in the Webex App, you can select a room and view the contact card for that room. For any meetings already scheduled that include a room, you can view the contact card for the room in the meetings detail page.

Details on the contact card include the type of room, capacity, location, and devices available. Room details are entered in Control Hub.

See Webex App | Schedule a meeting from the meetings calendar

One tap to join a meeting—iPhone, iPad, and Android

When you join a meeting as an attendee, you’ll see a new dial-in option One Tap to Join. Meeting information is automatically entered and you’re joined directly to your meeting.

Download a meeting transcript without recording the meeting—Windows, Mac, iPhone, iPad, and Android

If you want a written copy of the meeting audio but you don’t want to save the audio and video from the meeting, download a transcript without having to record the meeting.

To download a transcript, turn on closed captions. Then, you can save a transcript any time before the meeting ends. Your Webex administrator must enable saving transcripts.


 

This feature isn't supported for Webex for Government.

See Webex App | Download a meeting transcript without recording the meeting

We’re launching a new experience to share files—Windows and Mac

  • Present with ease when multiple presenters take turns—It can be time consuming to transition among presenters when you’re taking turns to present content in a slide deck. Our new Take control feature makes it easy for multiple presenters to transition seamlessly when they present.

  • Catch-up on what’s presented during a meeting—As an attendee, sometimes you want to go back to a previous slide or read ahead. Now you can, without interrupting the presenter. Switch back to the presenter view when you’re ready.

 

This feature isn't supported for Webex for Government.

See Webex App | Share a file in a meeting, Webex App | Take turns presenting a file in a meeting, and Webex App | Browse through a file someone's sharing in a meeting

Turn off the raise hand feature for all meeting participants—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, if you don’t want to let anyone in the meeting raise their hand, turn off the raise hand feature.

If you turn off raise hand and uncheck Allow attendees to unmute themselves, muted participants won’t be able to raise their hand to request to be unmuted.


 

This feature isn't supported for Webex for Government.

See Webex App | Turn off the raise hand feature for all meeting participants

Move meeting reminders—Windows and Linux

Reminders getting in the way? To help you finish what you’re working on before joining your meeting, drag and move your Webex meeting reminders anywhere on your screen.

Cohosts can record meetings in the cloud—Windows, Mac, Linux, VDI, iPhone, iPad, and Android

We’re excited to announce that we’re allowing cohosts to record a meeting in the cloud. This makes it easy to record a meeting if the host isn’t available or is busy during the meeting.

Cohosts have the same capabilities that a host has. They can start, stop, or pause the recording. After the meeting ends, the host still owns the recording. The recording is shared automatically with the cohosts within the organization.

If you prefer, your Webex administrator can also allow meeting participants to record meetings in the cloud.

See Webex | Record a meeting in the cloud

Invite any user to an in-progress meeting by email—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, you can now invite Webex users from outside of your organization and users who don't have a Webex account to join a meeting that’s in progress.

In the meeting window or participants panel, click Invite people and enter their email address. The invitee receives an email invite to join the meeting.

Invite people to an in-progress meeting

Invite people to an in-progress meeting

See Webex App | Add someone to a meeting

See the meeting status indicators when you’re sharing content—Windows and Mac

The indicators that show your network connection and CPU status and whether the meeting is locked or being recorded now show in the floating mini window that appears when you’re sharing your screen or application window.

See Webex App | Share content in a meeting

Hide the video and controls when you’re sharing content—Windows and Mac

In a meeting, if you prefer to see only the content that you’re sharing, you can now hide the floating window that contains participant videos and the meeting controls.

In earlier releases, you had the option to collapse the window but now you can hide it completely if you prefer the window to be out of your way.

Show video and controls in a floating window

See Webex App | Share content in a meeting

Fit your camera video in self view—Windows and Mac

In earlier releases, if your camera video used a 4:3 aspect ratio, Webex cropped your self view to a 16:9 aspect ratio to fit the frame. With our new Zoom to fit setting, we preserve your full camera video. Preview what your self-view video looks like in Settings > Video (Windows) or Preferences > Video (Mac).

If you prefer to preserve the 4:3 aspect ratio, uncheck this setting.

See Webex App | Fit your camera video in self-view

Share application windows directly from your Windows taskbar—VDI

If you use Windows 11, there’s a new way to share content during a call or meeting. Hover over any open app on your taskbar and you see a new button that allows you to share the app window.

Share application windows directly from your Windows taskbar

See Webex App | Share an application window directly from the Windows taskbar

Focus on the individual, instead of their surroundings, during a meeting—VDI

We've added new feature in grid layout called people focus, which gives you a better face-to-face experience with the people you're meeting with.

Regardless of how each person is positioned in front of their camera, the app automatically adjusts so that each person's face is what you focus on. You feel more connected to them—as if you're there in person.

See Use people focus to see people more clearly in meetings and webinars

Book an available room when invited to a meeting—Windows, Mac, and Linux

As a meeting invitee, search for and add meeting rooms to a scheduled meeting. Simply type the room name, and see if it's available for your meeting time.

Guest meeting settings—Windows and Mac

When you join a meeting as a guest, you now have access to more meeting settings, such as:

  • Appearance—change the theme color
  • Accessibility—screen reader and keyboard shortcut options

Add files in a meeting—Windows, Mac, Linux

Improve your meeting experience and upload files during a meeting where all attendees can download the files. Hosts and cohosts can turn off the ability for everyone to add files at any stage of the meeting.

See Webex App | Add files in a meeting

Preassign participants to breakout sessions—Windows and Mac

As a host, if you already know which breakout sessions you want to assign participants to, create the breakout sessions ahead of time when you schedule the meeting. Let Webex App automatically assign participants to the sessions, manually assign participants to the sessions yourself, or let the participants choose which session to join.

See Preassign participants to breakout sessions

Move your meeting to a new device—Windows, Mac, iPhone, iPad, and Android

Seamlessly move a meeting from one desktop or mobile device to another without disrupting or disconnecting from the meeting. For example, if you commute to work and join a meeting on your mobile device, move the meeting to your laptop when you get to the office. Or, if you need to step away from your computer during a meeting, move the meeting to your mobile device.

By default, the meeting moves to the new device, and you leave the meeting on the previous device. If you prefer, change your meeting preference to keep both devices in the meeting.

See Webex App | Move a meeting to another desktop or mobile device

Provide or request remote desktop control when sharing your screen—VDI

When you're sharing your screen during a meeting, you can give someone else mouse and keyboard access to your screen. You can also request access to someone else's screen when they're sharing. This can help if you need to troubleshoot an issue or if you're in a training session with someone.

Remote desktop control is supported only when you share your entire screen, and not when you share other types of content.

See Webex App | Provide or request remote desktop control

We're sharing details about our planned releases, but keep in mind that we might need to make changes to release dates and the features themselves. Subscribe to this article to get updated about any changes.

Coming in December (43.12)

Customize the lobby—Windows, Mac, and Web

When you host a meeting and have people wait in the lobby before you admit them, create an engaging experience for them while they wait.

Add a welcome message, banner image, logo, and an image or video that promotes your organization or the meeting topic.


 

This feature isn't supported for Webex for Government.

View embedded apps on passive devices

Passive devices are devices with no touch capabilities, such as Room Series devices.

If you join a meeting on a passive device, when a participant opens an app, you now see a screen share of the app session.

Sharing content takes priority over sharing the app. So, if someone shares content, you no longer see the app session.

This feature is available when someone starts a Stage View app from Webex App for Windows or Mac.


 

This feature isn't supported for Webex for Government.

Use Webex smart audio on macOS Sonoma

In macOS Sonoma (macOS 14), Apple added Mic Modes to the main system bar when there’s an active microphone. This feature appears on Mac models from 2018 and later.

Mic Modes take effect before the audio is provided to Webex App and can conflict with your smart audio settings. To ensure the best audio quality, we recommend you use Standard mic mode with Webex App and control your microphone optimizations with our smart audio settings.

If you select a mic mode that lowers the audio quality of the smart audio setting you select, a prompt appears with a link to change the mic mode.


 

This feature isn't supported for Webex for Government.

Access chat while you share your screen—Windows and Mac

If you want to chat with participants while you share your screen, now it's convenient. In the floating window, click More meeting controls > Chat to open the chat panel.


 

This feature isn't supported for Webex for Government.

Clean mode when sharing your screen—Windows and Mac

When you share your screen during a meeting, you can choose Hide Webex controls and panels (clean mode) from the more menu. This mode hides the share control bar, the floating video window, and the chat and participants panels. Alternatively you can use the Ctrl + Shift + Q shortcut to switch on or off clean mode, or click Esc to exit clean mode.


 

This feature isn't supported for Webex for Government.

Move participants to the lobby from a breakout session—Windows and Mac

If you're the meeting host or cohost and you need to talk privately to some of the participants in a breakout session, temporarily move the other participants to the lobby. Admit them back into the breakout session when ready.

Participants waiting in the lobby can't hear or see any of the shared content or interact with anyone in the main meeting or breakout sessions.


 

This feature isn't supported for Webex for Government.

View type of content shared—Windows, Mac, iPhone, and iPad

When somebody shares content, you see more information on the type of content. For example, when the content shared is their screen, you see Viewing [presenter name]’s screen or if it’s an application Viewing [presenter name]’s application.


 

This feature isn't supported for Webex for Government.

Share an existing whiteboard in a meeting—VDI

If you prepare a whiteboard before the meeting or previously closed a whiteboard during the meeting, now you can share it in the meeting.

If you scheduled the meeting from a space, participants can view the whiteboards from that space and share them.


 

This feature isn't supported for Webex for Government.

Use Webex App for Amazon WorkSpaces—Windows VDI and Mac VDI

We now offer extended support for virtual desktops with a dedicated Webex plug-in for Amazon WorkSpaces. The plug-in optimizes your audio and video experience when you use Webex App with an Amazon WorkSpaces Windows client.


 

This feature isn't supported for Webex for Government.

Webex App supports built-in meeting scheduler—Web

You can schedule a meeting in Webex App for web. The new layout includes basic settings and advanced settings. If your administrator has configured Hybrid Calendar, you can see invitees and their free or busy calendars.