With Webex Whiteboards, you keep all your whiteboards - whiteboards you created yourself and whiteboards others have created and shared with you - in one place. Then you'll never find yourself scrolling through a list of Webex spaces checking the content tab looking for a whiteboard you've lost track of. In the Webex Whiteboards app you can search for, select, and share any board you've got access to. You can also create new ones, share them instantly, and start collaborating.

Webex Whiteboards is currently available as a public beta feature.

Get started

  1. Go to whiteboard.webex.com.

  2. Click Login. Enter your credentials and click Sign In. All the whiteboards belonging to you or shared with you by others will appear. They're ordered by the last modified date and time.

  3. When you're finished working click your profile picture and select Log out to leave.

It's easy to find a particular whiteboard: type a keyword in the Search bar.

Click these buttons to view your whiteboards as icons or in a list:

Click a filter button to see all (available) whiteboards, your own private whiteboards, whiteboards others have shared with you, or whiteboards from your own Webex spaces:

Whiteboard basics

When you sign in to Webex Whiteboards, you can open and work on any whiteboard you see there. You can also create new whiteboards or delete an existing one. To open a whiteboard just click anywhere on it.

There are two ways to create a new whiteboard and it depends on how you want to share your board:

  • Click Create Whiteboard or click the three dots next to Create Whiteboard and select Beta Board. Either way you'll get a new blank whiteboard which you can work on in the app, and manage a list of other users to share it with.

  • Click on the three dots next to Create Whiteboard and select Classic Board. You'll get a new blank whiteboard which you can work on in the app, and manage a list of other users to share it with. The difference is that you can also share a classic board into meetings and the meeting participants will be able to work on it too (if the client or device they join the meeting from has whiteboarding capabilities).

When you're finished working on your whiteboard, click the Back arrow to return to the main window. You'll see your new board in the list. To name it click on Untitled either in the whiteboard itself or in the whiteboard list. You can name (or rename) any whiteboard that you created here yourself, or that someone else created here and shared with you. Whiteboards created in Webex spaces automatically take the name of the space and you can't change it.

To permanently delete a whiteboard click the three dots in the board's upper right corner (or next to the board in list view) and select Delete Board. This not only removes the whiteboard from the list but deletes it completely.

Create and collaborate

Creating content on a whiteboard is easy: select the pen tool and click and hold to draw with your mouse. Click the +- buttons on the bottom right to zoom in and out. If you're on a device with a trackpad or a touch screen you can also zoom just by swiping with two fingers.

Some of the features covered here only apply to new beta boards in the Webex Whiteboards app. If you've opened or created a Classic whiteboard, see this article about how whiteboard tools work.

Let's take a look at what you can do on beta boards using the toolbar at the bottom of your screen:


Undo/redo your last action(s).

Selection tool

Click an object - a sticky note, text area, picture, shape, or reaction - on your whiteboard to select it. Selecting an object also shows you options for moving, editing, copying, or deleting it.

Click and drag across multiple objects on your board to select and move the objects as a group. When you have a group of objects selected you'll get options for moving, editing, grouping and sorting the objects.

You can also select multiple text areas or stickies by pressing the Shift key and clicking on each object.


Click and hold to drag the whiteboard workspace in any direction.


Click and hold to draw with your mouse. Click once to select the pen. Click on the button a second time to change the pen stroke or color.

Shape adjuster

The whiteboard can recognize basic shapes like squares, circles, triangles, rectangles, arrows, and curved lines as you draw them and will straighten edges and close small gaps in the outline for you. Either select the tool and draw a shape or draw your shape and hold the mouse button down for a second. The whiteboard detects your shape and adjusts it for you.


Change the cursor to an eraser and rub out mistakes.

Sticky note

Select the tool and click on the screen. You'll get a sticky note and can start typing on it or choose a different color. Double-click any note already on the whiteboard to edit the text. Click once on a note to change the color, copy, or delete it. Click on a note and hold the mouse button down to move the note around the whiteboard.

Text area

Select the tool and click anywhere on your whiteboard to get an editable area where you can type and format text. Click on text you've already added to edit and re-format it as you work.


Click the button and then select a ready-made shape. Click anywhere on your whiteboard to place the shape. A toolbar will come along with it and you can make the shape transparent, change its color, copy, or reposition it.

To send your ideas to other people who don't have access to Webex Whiteboards click on the three dots menu in the top right corner and select Export to PDF.

Within your organization sharing is easy: just click the Share button and add a list of coworkers who you want to let access the board.

Names you add are automatically allowed to see, edit, share, and delete your board. If you toggle Enabled OFF that person will be removed from the list. To let each person you've added know they've got access, copy the link to the board and send it to them.

Find out more

Working on a whiteboard in the web app is a little different than regular whiteboarding on your Webex device.

For more about working with whiteboards on a Webex device, see Use the whiteboard on Cisco Webex Boards.