Grant Breakout Session Privileges

At any time during a training session, you can specify that attendees can start breakout sessions with:

  • All attendees or all participants

  • Only the training session host

  • Only the presenter

  • Any other attendee, privately

    You can also remove breakout session privileges at any time.

Before you begin

You can't share content in the main session if a breakout session is in process.
1

In the Session window, select Participant menu > Assign Privileges.

2

Under Communications, check the box next to Breakout sessions with:

Then select the breakout session privileges that you want to grant to all attendees:

  • Host

  • Presenter

  • Panelists

  • All attendees

3

Select OK.

The training session host and the presenter always have all breakout session privileges, regardless of the breakout session privileges that other attendees have.

Allow Attendees to Create Breakout Sessions

Users who join a training session from the Webex Meetings app for iOS and Android can't create breakout sessions, even if they're assigned to do so.

1

In the Session window, select Breakout menu > Open Breakout Session Panel.

2

Select Breakout Assignments.

3

Check Allow attendees to create breakout sessions.

4

Select OK.

The Breakout menu displays the breakout session options for all participants.

  • When a participant who has already joined the main audio conference session joins a breakout session, they are switched from the main session audio conference to the breakout session audio conference automatically. Participants cannot join an audio conference in the main session while connected to a breakout session audio conference.

  • If audio conferencing is not available or has not been started for the main session before the breakout session is started, audio conferencing for breakout sessions is disabled also.

Create a Breakout Session

In a breakout session, the participant who starts and conducts the breakout session is designated as the presenter of the breakout session.

Users who join a training session from the Webex Meetings app for iOS and Android can't create breakout sessions, even if they're assigned to do so.

You can create up to 100 breakout sessions in Webex Training, with up to 100 people in each breakout session.

This procedure is for host, panelists, or training session presenters only.

1

In the Breakout Session panel, select Breakout Assignment.

2

Select one of the following:

Option Description
To automatically create breakout sessions and assign attendees

  1. Select Automatically.

  2. Either set the number of breakouts sessions or the number of attendees in each breakout session, and click OK.

After you start a breakout session, an attendee is assigned randomly as the presenter.

To manually create breakout sessions and assign attendees

  1. Select Manually.

  2. Add a session by selecting the Add Session or + button.

  3. Enter a new name or use the default name that is provided.

  4. Highlight the name of the breakout session.

  5. Highlight the names of any Not Assigned participant for whom you want to add to the breakout session and select the >> button.

  6. Select the participant that you want to be the presenter.

  7. Select OK.

The presenter can start the breakout session at any time.

Assign Registered Attendees to Breakout Sessions

If you enabled presession assignments to breakout sessions when scheduling your training session, manually assign attendees when you manage registrations.

Attendees who have joined by phone only cannot be assigned to breakout sessions because their audio will not transfer from the main session.

1

Sign in to your Webex Training website.

2

On the navigation bar, select Attend a Session > Live Sessions to view a list of links.

3

Select your session topic.

4

Select Manage Registrations > Pre-assign attendees to breakout sessions.

5

Change the session name, if necessary.

6

Highlight one or more names from the Not Assigned column and add them to the session by selecting the add icon.

7

The first added attendee is assigned as the presenter. To change this designation, highlight an assigned attendee and select the assign presenter icon.

8

If you want to remove an attendee, highlight the assigned attendee and select the remove icon.

9

Select Add Breakout Session if you want to add more breakout sessions.

10

Select OK.

Manually Create a Breakout Session for Another Participant

This procedure is for host, panelists, or training session presenters only.

1

In the Breakout Session window, select the name of the participants whom you want to invite to the breakout session.

2

On the Breakout Session panel, select Breakout Assignment.

3

Add a session by selecting the Add Session or + button.

4

Enter a new name or use the default name that is provided.

5

Highlight the name of the breakout session.

6

Highlight the name of the participant for whom you are creating the breakout session and select the >> button.

7

Add additional Not Assigned participants to the session.

8

Ensure that the participant that you want to be the presenter is selected.

9

Select OK.

The breakout session appears in the Breakout Session panel and can be started by the presenter at any time.

Ask All Participants to Return from a Breakout Session

In the Session window, select Breakout menu > Ask All to Return.

All participants in breakout sessions receive a message asking them to return to the main training session. They can choose to leave the session or continue.

Send a Broadcast Message to All Breakout Sessions

1

In the Session window, select Breakout menu > Broadcast Message.

2

Select who you want to receive the message from the To drop-down list.

3

In the Message box, type your message.

4

Select OK.

Your message appears on the selected participants' desktops during their breakout sessions.

End All Breakout Sessions

In the Breakout Session panel, select End All.

All participants receive a message that their breakout session ends in 30 seconds.

Request a Breakout Session Presenter to Share Content

As the training session presenter, you can request a breakout session presenter to share their shared content in the main training session. Before a breakout session presenter can share content in the main session, you must end all the breakout sessions.

1

In the Session window, select Breakout menu > Share Breakout Session Content.

2

Select the name of the presenter in the list whom you want to request to share breakout session content.

3

Select OK.

The last presenter receives instructions for sharing content from the breakout session in the main training session.

Remove a Participant from a Breakout Session

Removing a participant from a breakout session does not remove the participant from the main training session.

1

In the participant list on the Breakout Session panel, select the name of the participant whom you want to remove from the breakout session.

2

Select Participant menu > Expel from Breakout Session.