When the web interface of the device is opened, select the Setup tab, choose Email settings, and start the wizard.
Enter the server address, encryption method, and port number. The encryption that you select must be supported by the email server.
Enter the username, password, and the email address from where the whiteboards or annotations will be sent. If you selected None in the encryption method field, you only need to enter the email address.
Select Verify and Save. Your device is now configured to send whiteboards and annotations by email.
Configure the SMTP Settings of Cisco Webex Boards and Desk Devices
You can send your whiteboards and annotations by email whether you are in a Cisco Webex Teams space or not. By setting up an SMTP server connection, you can share your whiteboards and annotations by email with people inside or outside your organization.