The Briefing Room feature has the following room modes that accommodate different scenarios:

  • Local Presenter mode: The presenter is in the room. This mode also covers the case when someone in the local audience asks a question (Q&A).

    In this mode, video from the Presenter Camera is sent to the far end. In the Q&A mode, split-screen video from the Presenter Camera and Audience Camera (the person asking the question) is sent. Both the Remote Presenter Display and the Presentation Display show the presentation, if any. The Remote Audience Display shows the remote participants that are calling in from different sites.

  • Remote Presenter mode: The presenter is calling in.

    In this mode, video from the Audience Camera is sent to the far end. The Remote Presenter Display shows the presenter that is calling in, and other remote sites (you can decide the layout locally). Both the Presentation Display and the Remote Audience Display show the presentation, if any.

  • Discussion mode: For discussions between different sites with a local presenter in the room.

    In this mode, video from the Audience Camera is sent to the far end. The Remote Presenter Display shows the presenter that is calling in, and other remote sites (you can decide the layout locally). Both the Presentation Display and the Remote Audience Display show the presentation, if any.

The Briefing Room set-up is available as a room type template. When you set up a room using a template, a set of configurations is pushed automatically to the room device. Therefore it is important that the room is set up, and cameras and screens connected, exactly as specified. Otherwise these configurations will not match the room.

Required Equipment

One of the following room devices:

  • Codecs: SX80, Codec Pro

  • Integrated devices: MX700, MX800, MX800 Dual, Room 70 Single G2, Room 70 Dual G2

Three screens

  • Remote Presenter Display: First screen, placed at the front. For an integrated device with two screens, the Remote Presenter Display is the left screen.

  • Presentation Display: Second screen, placed at the front. For an integrated device with two screens, the Presentation Display is the right screen.

  • Remote Audience Display: Third screen, placed further back.

Two cameras

  • Audience Camera: The integrated camera for devices that have that. For other devices, we recommend the Cisco Quad Camera or Cisco TelePresence SpeakerTrack 60 camera. It is also possible to use a camera without speaker tracking capabilities.

  • Presenter Camera: Cisco TelePresence Precision 60 Camera with presenter tracking enabled.

Microphones

  • We recommend the Cisco TelePresence Ceiling Microphone for good coverage of the room. Also other microphone solutions can be used.

Speakers

  • Integrated speakers for devices that have that. For other devices, we recommend good quality stereo speakers placed next to the Presentation Display and the Remote Presenter Display.

Cisco Touch 10 controller

Briefing Room Setup Limitations

Not supported functionality when using Briefing Room:

  • Directional audio

  • Snap to Whiteboard

Briefing Room Setup

Connect the cameras and screens to the room device exactly as shown in the diagrams. Following the diagram ensures that the configurations that are automatically pushed to the device, match your actual set-up.

Connect Cables (SX80)

If the Audience Camera is a SpeakerTrack 60 camera, connect it both to camera inputs 1 and 2 (HDMI) on the codec.

Connect Cables (Codec Pro)

If the Audience Camera is a SpeakerTrack 60 camera, connect it both to camera inputs 1 and 2 (HDMI) on the codec.

Connect Cables (MX700, MX800, and MX800 Dual)

Keep all preconnected cables, including the cables for integrated cameras and screens, as delivered from the factory. You only have to connect the external monitors and cameras.

External screens and cameras:

  • Remote Audience Display (for MX700, MX800, and MX800 Dual)

  • Presentation Display (for MX800)

  • Presenter Camera (for MX700, MX800, and MX800 Dual)

If your MX device is a single camera device, only camera input 1 is used for the Audience Camera. If it's a dual camera device, both camera inputs 1 and 2 are used.

Connect Cables (Room 70 Single G2 and Room 70 Dual G2)

Keep all preconnected cables, including the cables for integrated cameras and screens, as delivered from the factory. You only have to connect the external monitors and cameras.

External screens and cameras:

  • Remote Audience Display (for Room 70 Single G2 and Room 70 Dual G2)

  • Presentation Display (for Room 70 Single G2)

  • Presenter Camera (for Room 70 Single G2 and Room 70 Dual G2)

Room Arrangement Examples

These diagrams show examples of how to arrange screens, cameras and microphones, and where to place people for the best experience.

Configure the Room Device

We recommend you to be in the same room when setting up the Briefing Room. Otherwise you will not be able to set up PresenterTrack properly.

1

Use the Touch 10 to stop sharing the video from the Presenter Camera. It is important that video from the Presenter Camera is not displayed on any screen while setting up Briefing Room.

2

From the customer view in https:/​/​admin.webex.com, go to the Devices page, and select your device in the list. Scroll down the devices pane, and click Launch Advanced Settings.

If you have set up an Admin user for the device, you can access Advanced Settings directly by opening a web browser and typing in http(s)://<endpoint ip or hostname>.

3

On the Advanced Settings page, navigate to Setup > Configurations. Go to the Video > Input > Connector 3 section and set the following:

  • InputSourceType: camera

  • PresentationSelection: Manual

  • Quality: Motion

  • Visibility: Never

  • CameraControlMode: On

Click Save for the changes to take effect.

4

Navigate to Setup > Presenter Tracking and click Configure.... Then follow the instructions on the web page to set up the PresenterTrack feature. This feature enables the camera to follow a presenter that is moving about on stage.

5

Navigate to Setup > Configurations. Go to the Cameras > PresenterTrack > PresenterDetectedStatus and choose whether to enable (default) or disable automatic switching between Local Presenter and Remote Presenter modes. Regardless of this setting, the room mode will not change automatically when in Discussion mode.

Click Save for the changes to take effect.

6

Navigate to Setup > Room Types, and click the Briefing thumbnail to push the corresponding configuration to the room device.

Switching Between Room Modes

Switching between room modes (Local Presenter, Remote Presenter, Discussion) can be done in two ways:

  • Manually, using the buttons on the Touch 10 controller.

  • Automatically, based on who is speaking and whether a local presenter is present on stage. Automatic switching is only between the Local Presenter and Remote Presenter modes. The room mode doesn't change automatically if the current mode is Discussion.

    Automatic swtiching is supported only when the PresenterTrack feature is enabled (Cameras PresenterTrack Enabled set to True).

Automatic switching implies:

  • The device switches to the Local Presenter mode when a person is detected in the PresenterTrack trigger zone.

  • The device switches to the Remote Presenter mode when the local presenter, who is tracked, leaves the stage.

  • If someone in the local audience asks a question when the device is in Local Presenter mode, the device sends split-screen video showing both the presenter and the person asking the question. This behavior requires a SpeakerTrack 60 or Quad Camera as Audience Camera, and that speaker tracking is switched on.