Features that were earlier available from the menu bar are now more contextual and distributed across the meeting. In the meeting controls, look under Audio options , Video options , Share content , and More options to find some of the key actions.

The following images show you where to find the features in the new experience. If you're looking for a specific setting, read the table below which maps the old menu paths to the new controls. You can also use keyboard navigation and shortcuts to save time and reduce the number of mouse clicks.

Show me the new controls

We've optimized the location of the most popular options on the menu bar. You can now access options from the Share, View, Audio & Video, Participant, and Meeting menus directly from the meeting controls.

For example, access Audio Settings from the Audio options drop-down in . Access Video Settings from the Video options drop-down in .

Go to More options in the meeting controls to access meeting options and enable breakout sessions.

Menu bar reference

Unverified participants

Now, in both the lobby and the Participants panel, you see Unverified next to the name of participants who aren't signed in to Webex. This enhancement lets you easily identify the participants whose identify couldn't be verified by the app.

For more information, see Know who you're letting into your Webex meeting.

Audio and video indicators

When participants turn on their video, they're easily visible in the participant videos. So, the video indicators in the participants list aren’t as useful and we've removed them in the Webex Suite meeting platform.

When someone is unmuted, you won't see next to the person's name in the Webex Suite meeting platform. However; when someone is muted, you see next to their name. And, if a participant isn't connected to audio in the meeting, you see next to their name in the participants list in the Webex Suite meeting platform.

In the Webex Suite meeting platform, the participants list doesn't include indicators, such as , to show the way participants are connected to audio.

Contact cards in meetings

During a meeting, you can hover over someone's profile picture in the participants list to see their contact card.

In the meeting and Not in the meeting sections

For scheduled meetings, the participant list has sections called In the meeting and Not in the meeting. These sections let you easily see which participants have already joined the meeting and which people are invited but have yet to join.

The Not in the meeting section doesn't show the following:

• People invited to the meeting who don't have a Webex account.
• People who were invited from within the meeting but haven't yet joined.

Participants who join from multiple devices

The participants list displays a signed-in user once, even if they join from multiple devices. This allows easier management of the user by consolidating their multiple join instances into a single participant.

Participants list options

We've made the options in the participants list more discoverable. If you're looking for a specific option, read the following table, which maps the old right-click menu options to the new controls.

Most people join a meeting unmuted. So, in the new meeting platform, when someone is unmuted, you won't see next to the person's name. However; when someone is muted, you’ll see next to their name. This makes it much easier to scan the participant list to see the people who have muted their audio.

The panels work differently when you're on the new platform.

Instead of opening multiple panels and using valuable screen space, you now open one panel at a time and the others collapse. If you prefer to see them together, you pop out multiple panels.

The participants panel not only shows you the participants who are In the meeting but also the people who are invited but are Not in the meeting yet. The participant panel is also now more user-centric so a user is listed once only, even when they join from multiple devices.

The meeting options are simplified, and related menu items are removed from the right-click menu of the participants panel.

Multimedia Viewer panel

The Multimedia Viewer panel isn't available on the Webex Suite meeting platform. Instead, share multimedia by sharing your screen or an application and selecting Optimize for motion and video and Share computer audio.

If you used the Multimedia Viewer panel for closed captioning or live interpretation, show closed captions or use simultaneous interpretation, which allows attendees to hear the presentation in their preferred language.

If you used the Multimedia Viewer panel for your meeting agenda, add your agenda to in-meeting chat.

Notes panel

The Notes panel isn't available on the Webex Suite meeting platform. Instead, get a written copy of the meeting audio: either get a post-meeting transcript by recording your meeting or download a meeting transcript without recording the meeting.

Get more from your meeting with in-meeting chat and files

Organize a productive meeting by sharing the meeting agenda, notes, and a summary in the chat. Even if you join the meeting late, you can easily catch up by seeing meeting chat from the start of the meeting. Engage and express yourself by using markdown, reactions, or GIFs.

Your organization can choose whether the chat is automatically saved or cleared after the meeting. If the chat is saved, revisit and share the chat after the meeting ends. Currently, in-meeting chat can’t be downloaded. To save a copy of the in-meeting chat outside of the app, select all the chat during the meeting, and then copy and paste it into a document.

Add files to the meeting so that all participants can easily see all the meeting files in one location. Everyone can download the files you share. Even if someone joins the meeting late, they can access the files. Hosts and cohosts can turn off the ability to add files for everyone, at any stage of the meeting.

For more information, see Chat in a meeting or breakout session.

Access messages after the meeting ends

After a meeting ends, the meeting conversation is closed but we save the messages with the meeting content. Revisit the chat or share it with others. You can reference meeting notes, questions, and action items for follow-up.

If you prefer, your organization can choose not to save the messages with the meeting content.

For more information, see Access messages after the meeting.

Send a message to the meeting

If you’re invited to a meeting but haven’t joined it, you can still chat with everyone in the meeting. For example, if you're running late to a meeting, let the participants who already joined know that you'll be there soon.

For more information, see Send a message to meeting participants without joining the meeting.

We now provide you with polling and Q & A through Slido.

To open Slido, in the meeting controls, click Apps > Slido.

For more information, see Polls in Slido and Q&A in Slido.

The participants list displays a signed-in user once, even if they join from multiple devices. This allows easier management of the user by consolidating their multiple join instances into a single participant.

Move a meeting from one desktop or mobile device to another

Seamlessly move a meeting from one desktop or mobile device to another without disrupting or disconnecting from the meeting. For example, if you commute to work and join a meeting on your mobile device, move the meeting to your laptop when you get to the office.

For more information, see Move a meeting to another desktop or mobile device.

If you use Webex for Government, here's an overview of how to join a meeting hosted on the Webex Suite meeting platform.

Webex App 43.10, 43.11, and 43.12

Follow these steps the first time you join a meeting.

1. Click the Join link in the email invitation or in Webex App.
2. In your browser, in the Open Webex pop-up that appears, check Always allow site_name.webex.com to open links of this type in the associated app and click Open Webex.
3. In Webex App, in the pop-up that appears, check Don’t show this message again.
4. Click Join in browser.
5. In the Webex web app that opens in your browser, enter your display name and email address, and click Next.

   Check Remember me to save the information for subsequent meetings.

6. Choose your audio and video settings before you join the meeting, and then click Join when you're ready to join the meeting.

The next time your join a meeting, you'll only need to do steps 1 and 6.

Webex App 44.1

Follow these steps the first time you join a meeting.

1. Click the Join link in the email invitation or in Webex App.
2. In your browser, in the Open Webex pop-up that appears, check Always allow site_name.webex.com to open links of this type in the associated app and click Open Webex.
3. In the Webex web app that opens in your browser, choose your audio and video settings before you join the meeting, and then click Join when you're ready to join the meeting.

   You don't need to enter your display name or email address.

The next time you join a meeting, you'll only need to do steps 1 and 3.

Webex VDI plug-in

If you have VDI users joining your meetings on the Webex Suite meeting platform, make sure that they have the Webex VDI plug-in.

Meeting options and attendee privileges

When you schedule a meeting on the Webex Suite meeting platform in Webex App, you can set the following meeting options only:

• Prevent all participants from turning on their video
• Turn off chat for all participants
• Prevent all participants, except the presenter, from adding and downloading files

However, when you schedule a meeting from User Hub or your Webex site, you can set the meeting options listed above and the following attendee privileges:

• Turn off content sharing
• Turn off the participants list

We don't support individual participant privileges on the Webex Suite meeting platform.

During a meeting, you can also set the meeting options and attendee privileges listed above and set other options and privileges, such as turn off reactions. For more information, see Webex App | Set meeting options and attendees privileges as a host or cohost.

Temporary File Solution (TFS)

You can't join a meeting on the Webex Suite meeting platform using the TFS meeting client. Instead, join meetings using the web client.

Announce name entry and exit tone

The Announce Name option isn't available on the Webex Suite meeting platform. Instead, play a notification sound when a participant joins or leaves a meeting and edit the display name of participants who join by phone only so they don't show as a call-in user.

Alternatively, hosts can schedule a meeting with ANI/CLI authentication, which allows participants' phone numbers to be identified in the meeting with their identity. Participants must specify a phone number for call-in authentication. For more information, see Use ANI/CLI authentication for audio connection in Webex meetings and events.

Call in from another application

The call in option to Call in from another application isn't available on the Webex Suite meeting platform. Instead, manually copy and paste the phone number to the third-party application.

Access Anywhere phone authentication

On the Webex Suite meeting platform, phone authentication isn't supported for Access Anywhere. Instead, use password authentication.

Show your front and back camera at the same time during a meeting

On an iPhone, you can't show your front and back camera at the same time during a meeting on the Webex Suite meeting platform. Instead, join the meeting from two mobile devices and share using one or the other camera. Make sure your move meeting preference is set to Always join again.

Invite people and notify host

After you start an instant meeting, it's easy to invite people to join the meeting, directly from the meeting window.

We removed the Notify host button because we automatically notify the host if you're waiting in the lobby. You don't need to notify the host, and the host doesn't need to check their email.

Webex Assistant manual highlights

We don't support creating highlights manually on the Webex Suite meeting platform. Instead create highlights using voice commands.

When you're multitasking during a meeting

When the window is minimized or covered up by other applications, a floating mini window appears on top of the other applications that you’ve open. This allows you to keep an eye on what’s happening in the meeting. To easily get back to the meeting, click anywhere in the floating mini window.

Layout and zoom

We've made several changes to improve your experience and improve the workflow during a meeting. The Layout and Zoom buttons are conveniently located so you can switch to other layouts or show more participants.

In grid view layout, use the navigation controls to quickly go from one page to another, or to jump back to the first page of participants.

Syncing the stage

We've simplified syncing the stage. After the host syncs the stage, attendees can't customize the stage and adjust the stage proportion. Attendees will now always see the view that the host intended them to see.

Teleconference service

The audio connection type, Other teleconference service, isn't supported.

After you schedule a meeting, send the teleconference number and instructions to invitees by email or text message. The meeting recording won't have audio.

Audio-only meetings

Personal conference and audio-only meetings aren't supported.

To start an audio-only meeting, start a scheduled meeting by phone.

Join before host

The option to prevent attendees from connecting to audio before the meeting start time no longer works. All meetings have audio, including meetings that allow attendees to join before the meeting starts.

Access Anywhere authentication

Access Anywhere phone authentication isn't supported.

Use password authentication for Access Anywhere.

Maximum duration of a meeting

Meetings have a 24-hour time limit.

Video callback to video devices

Joining a meeting by using callback to a SIP video address (for example, <room_video_address>@example.com) isn’t available.

As an alternative, Webex App is able to detect and join meetings using nearby RoomOS-based Cisco video devices after pairing with them. For more information, see Webex App | Connect to a device from the desktop app and mobile app.

There are richer device controls available in a dedicated panel in Webex App. Use the device controls panel to mute or unmute audio, stop or start video, adjust the volume on the device, and control whether to show the participant video on both the app and the device. For more information, see Webex App | Device controls panel.

If you don't have access to a Cisco video device, to join the meeting, enter the meeting video address (for example, 987654321@company.webex.com) on the device's own user interface and call into the meeting.

Instant Help

The in-meeting Instant Help feature is no longer available. Contact Webex Support for any issues or questions encountered during a meeting.

Apple CarPlay

On the Webex Suite meeting platform, you can't listen to meeting recordings from the CarPlay dashboard. Instead, listen to recordings in the desktop or mobile version of Webex App.

Join webinars on mobile

Mobile users need Webex Meetings app for iOS or Webex Meetings app for Android to join webinars and to join meetings that aren't hosted on the Webex Suite meeting platform. These cannot be joined from Webex App mobile app.

Protect your organization's content by adding watermarks to participant videos and shared content—Windows and Mac

Deter participants from leaking meeting information. As a meeting host, have Webex superimpose a watermark image pattern over all the meeting video and shared content. Each participant who views the meeting sees a watermark image pattern with their own email address. If the participant isn’t signed into Webex, the watermark image pattern includes their display name and their email address. Your organization can choose to add the meeting number as part of the watermark.

You pick the opacity of the watermark, so that the image pattern is an effective deterrent but doesn’t cause too much distraction.

When you add visual watermarks, your organization may prevent recording the meeting.

See Webex App| Add visual watermarks to shared content in a meeting

Request to annotate or remote control from the context menu—Windows and Mac

When someone's sharing content, now there’s another way to ask the presenter for permission to annotate the shared content or control their shared screen. Simply right-click on the shared content and click Annotate or Request remote control.

These options are in addition to the Annotate and Request control icons that appear above the shared content.

See Webex App | Provide or request remote desktop control and Webex App | Mark up a shared screen with annotations

Upload up to 10 virtual background images—Windows and Mac

Now you can upload up to 10 images to use as virtual backgrounds in your meetings. This is a big step up from the previous limit of three images. So go ahead and choose your favorite images to add some personal flair to your next meeting.

This feature isn't supported for Webex for Government.

See Webex App | Use a virtual or blurred background in calls and meetings

Meet instantly with a one-time link—Windows and Mac

Start a meeting immediately with a unique one-time meeting link. Invite other people to join by sending them the meeting link without all the steps needed to schedule a meeting.

On the Meetings tab, you see Start a Webex meeting, the default action starts a one-time meeting link or you can click the drop-down list to select Start a Personal Room meeting.

Your administrator configures the available options.

Use Webex on Apple TV 4K (2nd generation or later)

Webex App makes it easy for you to collaborate and engage with your team on your biggest screen, whether it's in the office or your living room. Use your Siri Remote to view your upcoming meetings and join when it's meeting time.

See Webex App | Use Webex on Apple TV 4K (2nd generation or later)

Choose a custom meeting password—Android

When you schedule a meeting, you can choose if you want to use a custom meeting password or a generated password. The custom password is validated to ensure it meets the criteria for a secure password.

See Webex App | Schedule a meeting from the meetings calendar

Use Webex on your Apple Watch

Easily join Webex meetings with just a tap on your wrist device.

See Webex App | Use Webex on your Apple Watch

Customize the lobby—Windows, Mac, and Web

When you host a meeting and have people wait in the lobby before you admit them, create an engaging experience for them while they wait.

Add a welcome message, banner image, logo, and an image or video that promotes your organization or the meeting topic.

This feature isn't supported for Webex for Government.

See Webex App | Customize the lobby

View embedded apps on passive devices

Passive devices are devices with no touch capabilities, such as Room Series devices.

If you join a meeting on a passive device, when a participant opens an app, you now see a screen share of the app session.

Sharing content takes priority over sharing the app. So, if someone shares content, you no longer see the app session.

This feature is available when someone starts a Stage View app from Webex App for Windows or Mac.

This feature isn't supported for Webex for Government.

Access all the meeting controls when you’re presenting—Windows and Mac

Now, when you're presenting content, you can access all the meeting controls, not just a few, from the floating video panel. If you want to save some screen space taken by the floating video panel, collapse it. Need it again? Expand it with one click.

With these changes, we aim to give you more control and flexibility during your presentations.

See Webex App | Share content in a meeting

Remote control when sharing an application window—Windows and Mac

During a meeting, you can request or receive control of someone's shared application window.

This feature isn't supported for Webex for Government.

See Webex App | Remote desktop control when sharing an application window

Enhance your annotation experience by using the text tool—Windows and Mac

Good news for desktop users! Now you can use the text tool when you annotate on shared content. It’s much easier to use your keyboard to type than draw text with your mouse.

This feature isn't supported for Webex for Government.

See Webex App | Mark up a shared screen with annotations

Join a meeting when already on a call—Windows and Mac

When you're on a call with your IT support and they need you to share your screen or give them remote control of your computer, they can request you to join a meeting simultaneously. Your audio remains on the original call, but you can actively participate in the meeting.

This feature isn't supported for Webex for Government.

Share files with up to 200 pages—Windows and Mac

During a meeting, you can now share files with up to 200 pages. The previous limit of 50 pages is a thing of the past.

If you use an earlier version of Webex App and someone shares a file with more than 50 pages, you'll only be able to see the first 50 pages. We recommend that you update your Webex App to the latest version.

This feature isn't supported for Webex for Government.

See Webex App | Share a file in a meeting

Participants panel now honors the Session Type settings—Windows and Mac

Your organization administrator can customize Session Type settings, which include setting the default behavior of the participants panel. If the participants panel's default behavior is set as Open in the session type, you see the participants panel when you start or join a meeting.

This feature isn't supported for Webex for Government.

We've no meetings features this month. Look through earlier releases below for features.

Use Webex smart audio on macOS Sonoma

In macOS Sonoma (macOS 14), Apple added Mic Modes to the main system bar when there’s an active microphone. This feature appears on Mac models from 2018 and later.

Mic Modes take effect before the audio is provided to Webex App and can conflict with your smart audio settings. To ensure the best audio quality, we recommend you use Standard mic mode with Webex App and control your microphone optimizations with our smart audio settings.

If you select a mic mode that lowers the audio quality of the smart audio setting you select, a prompt appears with a link to change the mic mode.

This feature isn't supported for Webex for Government.

Access chat while you share your screen—Windows and Mac

If you want to chat with participants while you share your screen, now it's convenient. In the floating window, click More meeting controls > Chat to open the chat panel.

This feature isn't supported for Webex for Government.

See Webex App | Share content in a meeting

Clean mode when sharing content—Windows and Mac

When you share content during a meeting, you can choose Hide Webex controls and panels from More sharing options . This mode hides the share control bar, the floating video window, and the chat and participants panels. Alternatively, you can use the Ctrl+Shift+Q shortcut to switch on or off clean mode, or click Esc to exit clean mode.

This feature isn't supported for Webex for Government.

See Webex App | Hide the Webex controls and panels while sharing content

Move participants to the lobby from a breakout session—Windows and Mac

If you're the meeting host or cohost and you need to talk privately to some of the participants in a breakout session, temporarily move the other participants to the lobby. Admit them back into the breakout session when ready.

Participants waiting in the lobby can't hear or see any of the shared content or interact with anyone in the main meeting or breakout sessions.

This feature isn't supported for Webex for Government.

See Webex App | Move participants to the lobby during a meeting

View type of content shared—Windows, Mac, iPhone, and iPad

When somebody shares content, you see more information on the type of content. For example, when the content shared is their screen, you see Viewing [presenter name]’s screen or if it’s an application Viewing [presenter name]’s application.

This feature isn't supported for Webex for Government.

Share an existing whiteboard in a meeting—VDI

If you prepare a whiteboard before the meeting or previously closed a whiteboard during the meeting, now you can share it in the meeting.

If you scheduled the meeting from a space, participants can view the whiteboards from that space and share them.

This feature isn't supported for Webex for Government.

See Webex App | Share a whiteboard during a meeting

Use Webex App for Amazon WorkSpaces—Windows VDI and Mac VDI

We now offer extended support for virtual desktops with a dedicated Webex plug-in for Amazon WorkSpaces. The plug-in optimizes your audio and video experience when you use Webex App with an Amazon WorkSpaces Windows client.

This feature isn't supported for Webex for Government.

Webex App supports built-in meeting scheduler—Web

You can schedule a meeting in Webex App for web. The new layout includes basic settings and advanced settings. If your administrator has configured Hybrid Calendar, you can see invitees and their free or busy calendars.

New device pair settings—Windows, Mac, iPhone, iPad, and Android

The device pair settings are redesigned to provide greater flexibility, to decide whether to use the microphone to detect and connect to nearby devices based on your individual needs. You can connect to devices using the redesigned Device panel style available when you click Connect to a device.

In some cases, the options are under the control of the administrator.

This feature isn't supported for Webex for Government.

See Webex | Connect to a Webex App device

Customizable keyboard shortcuts for reactions in-meeting—Mac

Use keyboard shortcuts to open the reactions panel and navigate the panel using the up and down arrow keys to view the shortcuts. Use keyboard shortcuts to render a reaction in the meeting. Customize keyboard shortcuts for up to 5 reactions from the reactions panel.

This feature isn't supported for Webex for Government.

See Webex App | Keyboard navigation and shortcuts

Whiteboard can now be used in breakout sessions—Windows, Mac, iPhone, iPad, and Android

Whiteboard is available in breakout sessions. You now have the same experience as a meeting, where you and can start a new whiteboard or share an existing one.

This feature isn't supported for Webex for Government.

Full featured right-click menu on the participants list—Windows, Mac, iPhone, iPad, and Android

More actions are added into the "..." on a participants menu, so that when you right click on a participant, the menu shows up.

This feature isn't supported for Webex for Government.

Webex supports sign language interpretation in meetings—Windows, Mac, iPhone, iPad, and Android

Host more inclusive, accessible meetings by including sign language interpretation. When you schedule or during a meeting, select a sign language channel and assign interpreters.

If you’re a meeting participant who’s deaf or hard of hearing, select the sign language channel in the meeting. Then, view the interpreter on the stage or, on desktop, you can pop out the sign language interpreter's video and resize it or move it to another screen.

Interpreters can view the participants who select their sign language channel, either on the stage or, on desktop, in a separate window.

This feature isn't supported for Webex for Government.

See Webex App | Use sign language interpretation in a meeting

New dedicated device controls panel—Windows and Mac

When you join a meeting connected to a device, the device controls panel lets you mute or unmute the device, start or stop the device video, change the device volume, and select a different video layout for the device.

You can conveniently access the device controls from the floating mini window that appears when you're multitasking.

When someone shares content, it now appears both on the device and in the meeting window.

This feature isn't supported for Webex for Government.

Show participant videos both in the meeting window and on the device—Windows and Mac

When you join a meeting connected to a device, you can now show participant thumbnail videos on both the device and in the meeting window.

This option, which appears on the new device controls panel, lets you have a clearer view of participants on your desktop.

You can change the video layout on both the device and the meeting window.

This feature isn't supported for Webex for Government.

Claim the host privileges in a meeting with the host key—Windows, Mac, iPhone, iPad, and Android

If the meeting host is running late or can’t join a meeting, they can have somebody else take over the host role in the meeting by providing them with the host key.

If someone gives you the host key, enter it after you join the meeting. The host key gives you more privileges than you have as an attendee. For example, you can record the meeting, mute or unmute participants, and end the meeting.

If the original host joins the meeting later, they reclaim the host role from you.

This feature isn't supported for Webex for Government.

See Webex App | Reclaim the host role in a meeting using the host key

Share Webex App now shares the meeting window and all floating windows—Windows and Mac

If you're training someone or demonstrating how to use Webex App, you want them to see all the Webex App-related controls and dialog boxes. When you share the app, participants can now see the meeting window, share control bar, preview window, and panels.

This feature isn't supported for Webex for Government.

See Webex App | Share content in a meeting

Hear a beep when you mute or unmute yourself—Windows and Mac

The beep provides confirmation that you muted or unmuted yourself. Only you can hear the sound. Not other meeting participants.

If you prefer, turn off the beep in Settings > Notifications > Meetings.

This feature isn't supported for Webex for Government.

See Webex App | Turn off the beep you hear when you mute or unmute yourself

Copy and paste text during a remote desktop control session—Windows and Mac

If someone gives you remote access to their computer, now you can copy text from your local computer and paste it into the remote computer. Conversely, you can copy text from the remote computer and paste it into the local computer.

This can help you troubleshoot issues if you’re an IT Support person, and you want to copy commands.

This feature isn't supported for Webex for Government.

See Webex App | Provide or request remote desktop control

Enhancements to in-app scheduler settings—Windows and Mac

We’ve made some improvements to the wordings for settings available for auto admit. We’ve renamed Auto admit in the advanced settings to Join rules. There are other setting updates to make it clearer who the settings apply to and the corresponding admin settings in Control Hub are also updated. There are no functionality changes.

Enhancements to all day events—iPhone, iPad, and Android

When you have an all-day event, in the Meetings tab you see it in a new All day section at the top. When you have more than one event, on iPhone and iPad, you can drag and move the separator up and down to view more or less all-day events. On Android, you can tap the arrow under All day to expand the view of all day events.

Use picture-in-picture to show your video when you share content—iPhone and iPad

Create a more personal and engaging experience when you share content in a meeting. Turn on picture-in-picture so participants can see your video in a floating window when you share.

If you prefer to hide your video when you share, turn off picture-in-picture.

This feature isn't supported for Webex for Government.

See Webex App | Hide the floating mini window when multitasking during a call or meeting

Next meeting on top—Android

We've made some improvements to what you see on the Meetings tab. Your latest meeting is on top, this could be an ongoing meeting or one that's about to start. You can still scroll back to see previous meetings or scroll forward to see upcoming meetings.

Share and collaborate on 3D models during a meeting—Android

Showcase your 3D model to a wider audience, such as students, potential customers, investors, or partners. Choose a 3D AR object from your Android phone, Android tablet, Google Drive, or One Drive. As you interact with the model, meeting participants can offer feedback on the design, functionality, and aesthetics.

You can share GL Transmission Format (.glb and .gltf) files. You can't annotate shared 3d models.

This feature isn't supported for Webex for Government.

See Webex App | Share content in a meeting

VoiceOver and keyboard support for self-view in meetings—Mac

Control your self-view video during a meeting by using the VoiceOver screen reader. If you’re a keyboard user, use the F6 and arrow keys to focus on and then move your self-view video.

This feature isn't supported for Webex for Government.

See Webex App | Accessibility features for Mac

Share an existing whiteboard in a meeting—Window, Mac, iPhone, iPad, and Android

If you prepare a whiteboard before the meeting or previously closed a whiteboard during the meeting, now you can share it in the meeting.

If you scheduled the meeting from a space, participants can view the whiteboards from that space and share them.

This feature isn't supported for Webex for Government.

See Webex App | Share a whiteboard during a meeting

Get a better view of the meeting by hiding the meeting controls—Windows and Mac

Maximize the space available for participant videos or shared content during a meeting by hiding the meeting controls. You can always show the meeting controls whenever you want to use them.

This feature isn't supported for Webex for Government.

See Webex App | Hide the meeting controls during a meeting

Long press to respond to meetings—iPhone, iPad, and Android

In an earlier release, we added the ability to respond to meeting invites in the meeting details page. With this update, you can respond in the Meetings tab. Long press a meeting to respond and choose Accept, Tentative, Decline.

This feature isn't supported for Webex for Government.

Hear an audio announcement when a meeting transcript is recording

If your Webex administrator has enabled saving transcripts in meetings, and you dial into the meeting using your phone, when someone turns on closed captions or the Webex Assistant, you now hear the audio announcement, "The meeting transcript is being recorded."

The new announcement accompanies the notification that appears in the meeting window.

This feature isn't supported for Webex for Government.

Respond to meeting invites—iPhone, iPad, and Android

Choose how to respond to meetings from the meetings details. Accept, decline or, if you’re not sure, choose tentative.

Access more options from each participant’s thumbnail video—Windows and Mac

Now, it’s more convenient to chat directly with someone in a meeting or view their people insights profile. In their thumbnail video, right-click or click More options to access these and other options.

See Webex App | Chat in a meeting or breakout session and Webex App | View people insights profiles

Updated first-time experience for Meetings tab—Windows and Mac

We’ve added banners to prompt you to test a Webex meeting and connect a calendar. Click Test a Webex meeting to start a meeting where you can try out the features that are available to you. Click Connect your calendar to step you through connecting your third-party calendar. See Webex App | Connect your Google or Microsoft 365 calendar.

Update a scheduled meeting—Windows and Mac

When your account is set up with Hybrid Calendar, you can update a scheduled meeting in Webex App.

Allow participants to hear the meeting in their preferred language with simultaneous interpretation—VDI

As a host or cohost, use simultaneous interpretation to create language channels, invite interpreters, and assign them to languages. Interpreters select the source language for interpretation, change the interpretation direction, and hand off interpretation to the next interpreter. With our enhanced work flow, inactive interpreters can request that the active interpreter hand off interpretation to them, otherwise they go in the order that the host set.

This feature isn't supported for Webex for Government.

See Simultaneous interpretation in Webex meetings, webinars, and Personal Rooms

Automatically hear the original meeting audio when it’s in your language with simultaneous interpretation—VDI

When the original audio is in the same language as the interpretation channel that you subscribe to, and the interpreter stops speaking in that channel, you automatically hear 100-percent original audio (floor audio) after a few seconds.

When the interpreter starts speaking in that channel again, you hear the volume balance of interpreter/original audio according to what’s set. You can change it according to your preference.

This feature isn't supported for Webex for Government.

See Select your preferred language audio channel in Webex meetings and webinars

Playback bar revamp for the recording player—Windows and Mac

To enhance the ease of playback experience, the playback bar for the recording player is being enhanced to prioritize capabilities that help you skim through a recording faster. This involves changing the position and icons of capabilities like playback speed, follow speaker, edit recording, and volume control for better access.

This feature isn't supported for Webex for Government.

Updated first-time experience for Meetings tab—iPhone, iPad, and Android

We’ve added banners to prompt you to test a Webex meeting and connect a calendar. Test a Webex meeting starts a meeting where you can try out the features that are available to you. The connect a calendar banner redirects you to the Calendar Settings page in the app where you can better understand your calendar connections and even connect to your device's local calendar app.

Enhancement to meetings settings—Windows and Mac

Meetings settings now include the source for your meetings list. For example, when you’re not connected to a calendar, you’ll see that the meeting list is from your Webex account.

Improvements for scheduler in the Meetings tab—Windows and Mac

When you schedule a meeting, we included the day of the week to make it clearer what day you’re choosing for your meeting.

For custom passwords, we added all the password requirements to make it clearer how to create a secure meeting password.

Link in location—iPhone, iPad, and Android

For any valid URL added in the meeting location field, provide a link in the meetings detail page to make it easy to tap.

More ways to manage participants from their thumbnail video—Windows and Mac

If you’re the meeting host or cohost, no need to search the participants list to make someone the presenter, mute or unmute their audio, or stop their video. Now you can do all that by clicking More options in their thumbnail video.

See Make someone a presenter

Cohosts can record meetings in the cloud—Windows, Mac, Linux, VDI, iPhone, iPad, and Android

We originally announced this feature in April. It's available on a phased rollout and will be available to all customers by June 20.

We’re excited to announce that we’re allowing cohosts to record a meeting in the cloud. This makes it easy to record a meeting if the host isn’t available or is busy during the meeting.

Cohosts have the same capabilities that a host has. They can start, stop, or pause the recording. After the meeting ends, the host still owns the recording. The recording is shared automatically with the cohosts within the organization.

If you prefer, your Webex administrator can also allow meeting participants to record meetings in the cloud.

See Webex | Record a meeting in the cloud

Annotate on shared content—Windows and Mac

If you want to highlight or point out something that you’re sharing, draw right on the screen or application window. Use the pen or disappearing ink, which fades away after a few seconds.

Optionally, allow other participants to annotate on the shared content too.

See Webex App | Mark up a shared screen with annotations

Run two instances of your app side-by-side—iPad

Take advantage of your iPad's ability to multitask so you can focus on specific meeting content. Split shared content, the participants panel, or the chat panel into its own window on your iPad screen so you don't miss anything. If you attached a monitor to your iPad, move the second window to its own screen to give yourself more room to see what's going on. For select iPad models, use the iPad's Stage Manager for easier multitasking.

See Show meeting content in multiple windows on iPad

Play a notification sound when someone’s waiting in the lobby—VDI

If you lock your meeting, sometimes it’s difficult to notice when someone’s waiting in the lobby to join.

Hosts and cohosts can now choose to the app play a sound on their computer when someone enters the lobby.

You only hear the sound when you're the host or cohost. The sound only plays once every 10 seconds, regardless of how many users have entered the lobby.

See Webex App | Play a notification sound when someone is waiting in the lobby

Hide the participant video and meeting control panel when you’re sharing content—VDI

In a meeting, if you prefer to see only the content that you’re sharing, you can now hide the floating panel that contains participant videos and the meeting controls.

In earlier releases, you had the option to collapse the panel but now you can hide it completely if you prefer if you prefer the panel to be out of your way.

To show the panel again, press Ctrl + Alt + P (Windows) or Shift + ⌥ + P (Mac).

See Webex App | Share content in a meeting

Fit your camera video in self view—VDI

In earlier releases, if your camera video used a 4:3 aspect ratio, Webex cropped your self view to a 16:9 aspect ratio to fit the frame. With our new Zoom to fit setting, we preserve your full camera video. Preview what your self-view video looks like in Settings > Video.

If you prefer to preserve the 4:3 aspect ratio, uncheck this setting.

See Webex App | Fit your camera video in self-view

Allow participants to hear the meeting in their preferred language with simultaneous interpretation—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, use simultaneous interpretation to create language channels, invite interpreters, and assign them to languages. Interpreters select the source language for interpretation, change the interpretation direction, and hand off interpretation to the next interpreter. With our enhanced work flow, inactive interpreters can request that the active interpreter hand off interpretation to them, otherwise they go in the order that the host set.

This feature isn't supported for Webex for Government.

See Simultaneous interpretation in Webex meetings, webinars, and Personal Rooms

Automatically hear the original meeting audio when it’s in your language with simultaneous interpretation—Windows, Mac, iPhone, iPad, and Android

When the original audio is in the same language as the interpretation channel that you subscribe to, and the interpreter stops speaking in that channel, you automatically hear 100 percent original audio (floor audio) after a few seconds.

When the interpreter starts speaking in that channel again, you hear the volume balance of interpreter/original audio according to what’s set. You can change it according to your preference.

This feature isn't supported for Webex for Government.

See Select your preferred language audio channel in Webex meetings and webinars

Start a Slido poll during a meeting—iPhone, iPad, and Android

With Slido, you can easily engage with other participants and the host. Open Slido from Apps or More options from the meeting controls. By default, Slido is available for hosts and cohosts, who can turn it on for attendees in meeting options.

This feature isn't supported for Webex for Government.

Move your meeting to a new device—VDI

Seamlessly move a meeting from one desktop or mobile device to another without disrupting or disconnecting from the meeting. For example, if you commute to work and join a meeting on your mobile device, move the meeting to your laptop when you get to the office. Or, if you need to step away from your computer during a meeting, move the meeting to your mobile device.

By default, the meeting moves to the new device, and you leave the meeting on the previous device. If you prefer, change your meeting preference to keep both devices in the meeting.

This feature isn't supported for Webex for Government.

See Webex App | Move a meeting to another desktop or mobile device

More meeting controls available when you share content—Windows and Mac

You can now record the meeting, open the participants panel, and lock the meeting directly from the floating window that appears when you share content during a meeting.

See Webex App | Share content in a meeting

Option to include Webex App when you share your screen—Windows and Mac

Other meeting participants no longer see your Webex App when you share your whole screen or a portion of your screen in a meeting.

If another participant is helping you use Webex App, it can be useful to share your app. To share your app when you share your screen, select More sharing options > Include my Webex app when sharing my screen to change the setting.

When you provide remote desktop control to another person, Webex App is shared automatically.

See Webex App | Include Webex App when sharing your screen

Make a call during a meeting—Windows and Mac

Be in two places at once and make important calls without leaving a meeting. Pause your audio and video in the meeting and then make the call. The meeting continues even though your meeting audio and video are paused. And when you're finished with your call, go back to the meeting without having to rejoin.

See Webex App | Make a call during a meeting

Book an available room when invited to a meeting—iPhone, iPad, and Android

As a meeting invitee, search for and add meeting rooms to a scheduled meeting. Simply type the room name, and see if it's available for your meeting time.

See Webex App | Update a meeting

View contact card for room—iPhone, iPad, and Android

When you schedule a meeting in the Webex App, you can select a room and view the contact card for that room. For any meetings already scheduled that include a room, you can view the contact card for the room in the meetings detail page.

Details on the contact card include the type of room, capacity, location, and devices available. Room details are entered in Control Hub.

See Webex App | Schedule a meeting from the meetings calendar

One tap to join a meeting—iPhone, iPad, and Android

When you join a meeting as an attendee, you’ll see a new dial-in option One Tap to Join. Meeting information is automatically entered and you’re joined directly to your meeting.

Download a meeting transcript without recording the meeting—Windows, Mac, iPhone, iPad, and Android

If you want a written copy of the meeting audio but you don’t want to save the audio and video from the meeting, download a transcript without having to record the meeting.

To download a transcript, turn on closed captions. Then, you can save a transcript any time before the meeting ends. Your Webex administrator must enable saving transcripts.

This feature isn't supported for Webex for Government.

See Webex App | Download a meeting transcript without recording the meeting

We’re launching a new experience to share files—Windows and Mac

• Present with ease when multiple presenters take turns—It can be time consuming to transition among presenters when you’re taking turns to present content in a slide deck. Our new Take control feature makes it easy for multiple presenters to transition seamlessly when they present.

• Catch-up on what’s presented during a meeting—As an attendee, sometimes you want to go back to a previous slide or read ahead. Now you can, without interrupting the presenter. Switch back to the presenter view when you’re ready.

This feature isn't supported for Webex for Government.

See Webex App | Share a file in a meeting, Webex App | Take turns presenting a file in a meeting, and Webex App | Browse through a file someone's sharing in a meeting

Turn off the raise hand feature for all meeting participants—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, if you don’t want to let anyone in the meeting raise their hand, turn off the raise hand feature.

If you turn off raise hand and uncheck Allow attendees to unmute themselves, muted participants won’t be able to raise their hand to request to be unmuted.

This feature isn't supported for Webex for Government.

See Webex App | Turn off the raise hand feature for all meeting participants

Invite any user to an in-progress meeting by email—Windows, Mac, iPhone, iPad, and Android

As a host or cohost, you can now invite Webex users from outside of your organization and users who don't have a Webex account to join a meeting that’s in progress.

In the meeting window or participants panel, click Invite people and enter their email address. The invitee receives an email invite to join the meeting.

See Webex App | Add someone to a meeting

Hide the video and controls when you’re sharing content—Windows and Mac

In a meeting, if you prefer to see only the content that you’re sharing, you can now hide the floating window that contains participant videos and the meeting controls.

In earlier releases, you had the option to collapse the window but now you can hide it completely if you prefer the window to be out of your way.

See Webex App | Share content in a meeting

Share application windows directly from your Windows taskbar—VDI

If you use Windows 11, there’s a new way to share content during a call or meeting. Hover over any open app on your taskbar and you see a new button that allows you to share the app window.

See Webex App | Share an application window directly from the Windows taskbar