Webex scheduled and Personal Room meetings

When you schedule a Webex or Personal Room meeting from your calendar, the number of people who can join your meeting depends on your Webex license and how you join. No matter how many participants your license allows, only a maximum of 500 people can join from a video device or Webex App. Video devices and Webex App participants also count toward your meeting size limit.

If your meetings are running on the Webex Suite meeting platform:

• A maximum of 1000 people can join from a video device or Webex App.
• A maximum of 300 participants can be in the lobby at the same time. The participants can be on the desktop app, mobile app, web app, or a video device.

  If the lobby is full, participants can try to join again since space becomes available as the host admits participants into the meeting.

Meetings associated with a space

The number of people who can join a meeting in a space depends on the type of Webex plan held by the meeting host. With a Webex Free plan, you can invite up to 100 participants to your meeting. If you have a paid Webex plan, you'll get the same participant limits as Webex scheduled meetings outside of spaces.

In the space, click Meetings to see the meeting information. Then click Learn More, you can find out more information about the meeting capabilities of the space.

How people and devices count towards the meeting size limit

The meeting size limit is counted the same way for a scheduled Webex Meeting or Personal Room meeting, and a meeting associated with a space. Each person that joins your meeting counts as 1 toward the meeting size limit, regardless of whether they're connected to a video device or not. A connected video device in the meeting also counts toward the meeting size limit. For example, if you're in a conference room with two other people and you're all connected to one room device, you count as four total (each app plus the room device).

How video devices and Webex App participants count towards the video devices limit

The video devices limit is counted the same way for a scheduled Webex Meeting or Personal Room meeting, and a meeting associated with a space. Each video device that joins your meeting counts as 1 toward the video devices limit, regardless of how many people are connected to it. Each person who joins using Webex App also counts as 1 video device, whether they're connected to a video device or not. For example, if you're in a conference room with three other people and you're all connected to a room device from Webex App, you'll count as 5 total video devices (each person, plus the room device).