a user interacting with various Webex bots in different messaging spaces
Examples of Cisco-developed bots in use

Add the Asana bot to a Webex space

To add the Asana bot to a Webex space:

  1. Go to Messaging and choose a space to which you’d like to add the Asana bot.

    You can also create a new space with just the Asana bot.

  2. Choose People, select Add People, and then enter the Asana bot email address: Asana02@webex.bot
  3. The bot responds with a card in the space. If you’re in a direct space with the bot, send an @asana hi message.
  4. Select Link Asana account and log in with your Asana credentials.
  5. Choose workspace you want to connect to, then select Project.

You can now create a new Asana task/subtask or manage notifications.

Asana bot commands

There are several commands you can use to interact with the Asana Bot in Webex. To see the list, type @asana help in a group space or just help in a direct space.

Manage Asana bot notifications

You can create new notifications or manage existing notifications for events in your Asana, and you'll get notified in Webex App.

  1. In the space with the Asana bot, enter @asana manage and send the message. You can also enter @asana manage and send the message to manage notifications in group spaces. If your authorization is not linked, you will get a card to link Asana Auth instead.
  1. Select the link provided to go to the Asana notifications dashboard.
  2. From the dashboard:
    • Add new: Select Add new notification, then choose the notification type and service.
    • Edit existing: Edit notifications configured for any space where the Asana bot is a member.
  3. The List of Events for which the Asana Bot can notify the users are:
    • Task Created, or Marked Duplicate
    • Subtask Created, or Marked Duplicate
    • Task Updated, Including Notifications for a Task When Assigned, Removed, Attachments Added, Comments Added, Due Date Updated, Complete, Incomplete, or Added to Favorites
    • Subtask Updated, Including Notifications for a Task When Assigned, Removed, Attachments Added, Comments Added, Due Date Updated, Complete, Incomplete, or Added to Favorites
Manage Asana bot tasks

The following sections cover managing Asana tasks.

Create a new task

To create a task from a Webex App space:

  1. In the space with the Asana bot, enter @asana help and send the message.
  2. Select Add.

    You can also send the message, @asana add, to create a task in group spaces.

  3. Enter the information for the task and select Add task.

Create a new subtask

To create a subtask from a Webex App space:

  1. Select Add subtask:
  2. Enter the information for the subtask and select Update subtask.

Update a task

To update a task from a Webex App space:

  1. Select Update task.
  2. Update the information for the task and select Update.

Update a subtask

To update a subtask from a Webex App space:

  1. Select Update subtask.
  2. Update the information for the subtask and select Update.

Mark a task/subtask as complete

To mark complete a task/subtask from a Webex App space:

  • Select Mark complete.