Cohosts

Because the Cohost role provides privileges similar to the host role, Cohosts can help to improve meeting productivity. If the host is running late or can't attend, a cohost can start and manage the meeting. Cohosts can also assist the host with meeting management, which is useful for larger meetings.

During a meeting, hosts can assign the Cohost role to one or more meeting attendees. The option to assign the role is dimmed for attendees who join from unsupported clients. If the host assigns the Cohost role to invitees while scheduling the meeting, those invitees join the meeting with the Cohost role. During the meeting, the host can assign the cohost role to attendees—even to guest attendees.

Cohosts can perform the following meeting management tasks:

  • Start and host the meeting for you.

  • Mute or unmute some, or all participants.

  • Permit or prevent attendees unmuting themselves after the host or cohost mutes them.

  • Share multimedia.

  • Move attendees to and from the lobby.

  • Expel attendees.

  • Invite and remind attendees.

  • Manage breakout sessions.

  • Join breakout sessions to help attendees.

  • End the meeting.

  • Lock or unlock the meeting.

Starting in WBS40.11, if a cohost is paired to a Cisco video device, the paired device is assigned the cohost role too. The following notification shows on the device and the device will have the same capabilities as the host such as lock or unlock the meeting, mute all participants, and start or stop recording the meeting:

Add Cohosts while Scheduling a Meeting on Your Webex Site

When you schedule a meeting from your Cisco Webex site, you can specify cohosts for your meeting.

1

Sign in to your Webex site and go to Meetings > Schedule.

2

On the Schedule a Meeting page, specify the basic options for your meeting.

3

In the Attendees field, add attendees separated by commas or semi colons, and then press Enter.

4

To designate specific attendees as cohosts, select Make_cohost_icon and then Make this attendee a cohost.


 

If you do not see this option, go to Step 5 and select Let me choose cohosts for this meeting. (You can make an attendee a cohost in the Attendees list.) from the Cohost options.

5

To provide more flexibility on who can be a cohost for your meeting, go to Show advanced options > Scheduling options.

6

Select one of the additional options:

  • The first person to join the meeting who has a host account on this site or the first authenticated Cisco video device in this organization to join the meeting becomes a cohost

  • All attendees who have host accounts on this site and all authenticated Cisco video devices in this organization become cohosts when they join the meeting

Add Cohosts for Your Personal Room Meetings

1

Sign in to your Webex site and go to Preferences > My Personal Room.

2

In the Cohosts section, check Allow cohosts for my Personal Room meetings. A number of options will appear.

3

Select one of the options:

  • Let me choose cohosts for my Personal Room meetings. Enter the email for each attendee that you would like to be a cohost.

  • The first person to join the meeting who has a host account on this site or the first authenticated Cisco video device in this organization to join my Personal Room becomes a cohost

  • All attendees who have host accounts on this site and all authenticated Cisco video devices in this organization become cohosts when they join my Personal Room meetings

Add a Cohost to an Existing Meeting on Your Cisco Webex Site

1

Sign in to your Webex site and go to Meetings.

2

If you don't see your meeting in the list, specify a date range and then select OK.

3

Select the meeting name.

4

In the Who is Invited? section, locate the invitee, mouse-over More, and then select Assign cohost.

More menu, Assign cohost option

Add Cohosts in Microsoft Outlook for Mac

Before you begin

Ensure that Webex Productivity Tools are installed.

1

Use your preferred method to schedule a meeting with Microsoft Outlook:

  • On the Webex toolbar in Microsoft Outlook, select Cisco Webex > Schedule Webex Meeting.

  • On the Microsoft Outlook toolbar (Mail view), select New items > Meeting or Appointment.

  • On the Microsoft Outlook toolbar (Calendar view), select New Meeting or New Appointment.

2

Add attendees for your meeting.

3

On the meeting invitation, select Add Webex Meeting > Add Webex.

You can skip this step if you selected Cisco Webex > Schedule Webex Meeting.

4

On the Webex toolbar in Microsoft Outlook, select Change Settings.

5

In the Cohost section, check the corresponding check boxes for the meeting attendees that you want to specify as cohosts.

add_cohost_outlook_mac

6

Select OK.

Add Cohosts in Microsoft Outlook for Windows

Before you begin

Ensure that Webex Productivity Tools are installed.

1

Use your preferred method to schedule a meeting with Microsoft Outlook:

  • On the Webex toolbar in Microsoft Outlook, select Schedule Meeting > Schedule Webex Meeting.

  • On the Microsoft Outlook toolbar (Mail view), select New items > Meeting or Appointment.

  • On the Microsoft Outlook toolbar (Calendar view), select New Meeting or New Appointment.

2

Add attendees for your meeting.

3

On the Webex toolbar for the meeting invitation, select Add Webex Meeting.

You can skip this step if you selected Schedule Meeting > Schedule Webex Meeting.

4

If the Webex Settings dialog box is not open, select Change Settings on the Webex toolbar to open it.

5

In the Webex Settings dialog box, select the Resources tab.

outlook_cohost_settings_windows
6

In the Cohost section, check the corresponding check boxes for the meeting attendees that you want to specify as cohosts.

7

Select OK.

Add a Cohost During Your Webex Meeting

During a meeting, hosts can assign the Cohost role to one or more meeting attendees—even to guest attendees.

1

Open the Participants panel and locate the attendee that you want to make a Cohost.

2

Right-click the attendee's name and then select Change Role > Make Cohost.


 

The option to assign the role is dimmed for attendees who join from unsupported applications.