If you share a workspace with your coworkers, then you may be able to sign in and book your device with Hot desking.

Hot desking gives you the benefits of a personal meeting device, including meeting notifications five minutes before the start time. Notifications originate from your personal calendar. You join your meetings with One Button to Push.

Hot desking includes the standard Webex meeting features, such as a personal whiteboard. You can access your personal meeting room from Webex, and you get host controls for meetings that you moderate.

If you want a hands-free approach, Hot desking is compatible with a personalized Webex Assistant for Devices. Try it with phrases such as "Join my personal meeting room."

If you don't book your device, then you can use it as a shared device.

Hot desking requires an Internet connection. But you can experience network connectivity issues occasionally. To resolve this issue, unplug the network cable, wait a few minutes, and plug it back in to your device.

Sign in and book your device

Book your device and reserve your workspace for your stay.

If you're on a call or in a meeting when your booking expires, then you're signed out when you hang up. A notification prompts you to extend your stay 15 minutes before your booking ends.

Before you begin

Do the following before you book your device:

  • Install Webex App on your laptop or mobile phone. For more information, see Get Started with Webex App.

  • If you want to use your computer to sign in and book your device, then locate the USB-C cable that came with your device.

  • If you want to use your mobile phone to sign in and book your device, log in to your Webex App on your mobile phone.

1

Sign in to the shared device in one of the following ways:

  • Use your computer to sign in and book your device—connect your device to your computer with the USB-C cable. Wait for the device to connect to Webex App.

    This feature isn't available for mobile phones. For more information, see Connect a Webex desk device to Webex App with a USB-C cable.

  • Use your mobile phone to sign in and book your device—Open the camera app on your mobile phone and scan the QR code shown on the screen of the shared device.

    Wait while the device signs you in. The login process takes about a minute.

2

Choose your booking time from the time selector and then tap Book.

the booking screen on a shared device
Extend your booking

You can extend your booking if your plans change.

1

Tap the top-left corner of the device screen.

2

Tap Extend booking.

3

Update your booking and tap Book so you save your new reservation.

Sign out

If your plans change, then book out earlier so your workspace is available for somebody else. Otherwise, you're booked out when the booking expires.

Fifteen minutes before your booking ends, a notification prompts you to extend your stay by 1 hour.

1

Tap the top-left corner of the device screen.

2

Tap Sign out.