Webex App | Security Best Practices

Webex App brings messaging, meetings, and calling together in one place from the spaces and teams you create with other people. You can also invite people outside your organization, such as vendors and customers, to collaborate with you. Because it’s so easy to bring people together, think about how you want to control who’s in the space.

The Webex App app uses advanced cryptographic algorithms to safeguard content you share and send. The only people who can view files and messages in a space are those invited to that space or authorized individuals.

Moderate spaces

You can add extra security by adding moderators for teams and spaces with sensitive information. Moderators can control who has access to the space, who can add others, who sees the information that's shared and can delete files and messages.

Check if there are people outside your organization

Check if there are external users in a space before you send messages, so you don't accidentally share confidential information.

If spaces include people from outside your company, you'll see areas in the spaces highlighted, like the border, background, the icon in the message area, and their email addresses.

Depending on whether you have a Webex Meetings and Webex App account, or Webex App account only, there are several ways you can secure meetings - lock meetings, restrict access.

Check who's in the meeting

When you schedule a space meeting, it includes everyone in your space at a specified date and time, whether it's a space with one or more people. Check who is in the space before you schedule a meeting. You can also find out who joined your meeting.

Lock your meeting

You can lock meetings after you start it from Webex App. If you don't lock your meeting, anyone who has the meeting link can join it. No one can enter the room until you unlock it or let them in.

Remove uninvited people from the meeting

If someone who wasn't invited join's a meeting, you can expel them from a meeting at any time.

Site administrators have the option to set up features in their organization that use existing security policies:

Synchronize employee directories

Synchronize employee directories with Webex App. Automatically recognizes when someone has left a company, so former employees won't be able to access company data using Webex App.

Enable single sign-on (SSO)

Single sign-on (SSO) which uses one unique identifier to give people in your organization access to all enterprise applications. Administrators can configure SSO for Cisco Webex applications.

Enforce password security standards

When you've configured SSO, you can also ensure that Webex App requires passwords and authentication. The Webex App app supports identity providers that use Security Assertion Markup Language (SAML) 2.0 and Open Authorization (OAuth) 2.0 protocols.