Webinars are available on version 41.4 and later sites.

The number of people you can invite to an webinar depends on the license purchased. Webinars can include up to 30,000 people. A webinar in webcast view is required if you have more than 25,000 attendees.

Webinars in webcast view aren't available for Webex for Government.

After you schedule a webinar, you get a confirmation email, as well as an email to forward to attendees.


Sign in to your Webex site, then select Schedule a webinar.


(Optional) If you have any saved webinar templates, select one from the Webinar templates drop-down menu.


Add the basics by providing the following information:

  • Topic—Choose a topic that people will recognize and get excited about.
  • Webinar password—Use the password that's provided or enter your own. Attendees must enter this password to join your webinar.
  • Date and time—Indicate when the webinar will be taking place. If you're inviting people from different time zones, click the Time zone planner so you can find a time that works best for everyone.
  • Maximum attendees—Choose the maximum number of attendees and whether you want a webinar in webcast view. See Compare experiences in Webex Webinars for more information.

Set up your panelists by including the following information:

  • Panelists—Enter the email addresses of the people you’re inviting to help you run your webinar. If they have an account on this site, you can select next to their name if you want them to be a cohost.
  • Panelist password—Use the password that's provided or enter your own. Panelists must enter this password to be part of your webinar panel. If panelists don't enter this password when they join your webinar, they just join as an attendee.


    If a panelist has an account on the same site where the webinar is hosted, they'll just have to sign in. If they don't have an account on the same site, they'll be prompted to enter this panelist password.

Check out Roles in Webex Webinars for information about the differences between the various roles.


Click Show advanced options to customize audio options, add an agenda, require registration, and more.


Click Save as template to save these options as a template for future use.


Click Schedule to schedule your webinar.

Once the webinar is scheduled, you can select it from your Meetings list and invite attendees, customize the Registration and Join pages for webinars, as well as what your attendees see in webinars.

Once the webinar is scheduled, you can click to download an .ics file, or add the webinar to your Google or Microsoft Office 365 Calendar.


You'll receive an email to forward to attendees to invite them to the webinar.