When you’re scheduling a meeting or webinar, you can choose the basics and get them scheduled with just a few clicks. If you want to have even more control and flexibility over your meetings, use the advanced scheduling options. You can choose to let people join using different types of audio connections, change mute options, add an agenda, cohosts, breakout sessions, and more.
This article applies to Webex Meetings, Webex Webinars, and Webex App. It describes the options available when you schedule a meeting or webinar from your Webex site. When you schedule a meeting from Webex App and choose a one-time meeting link, you see a subset of these options.
You can access these advanced options when you're scheduling your meeting.
| Option | How to use | ||||
|---|---|---|---|---|---|
| Cohosts | Let me choose cohosts for this meeting. The first person to join the meeting who has a host account on this site becomes a cohost. All attendees who have host accounts on this site become cohosts when they join the meeting | ||||
| Video Systems | Allow authenticated video systems in your organization to start and join the meeting. | ||||
| Automatic recording | Ever forgot to record a meeting? Just select this option when you're scheduling a meeting so that you don't have to worry about that. Your meeting will be automatically recorded as soon as it starts. | ||||
| Interpretation | Have more inclusive meetings by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.
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| Breakout sessions | Allow participants to break out into smaller groups during your meeting so they can collaborate and share ideas. You can preassign the number of sessions and choose whether to automatically or manually create breakout sessions. Check out this article for more information about breakout sessions. | ||||
| Anonymous meeting | Choose whether to show anonymous display names for attendees instead of their original names. | ||||
| Registration | Choose whether attendees must register before they can join your meeting.
You can set a registration cap, automatically accept all registrations, and even customize your registration form.
Customizations include creating your own questions to be included in the registration for this event as well as your future events. You can also preview your custom registration form before you save it. Check out this article for more information about registration. | ||||
| Email reminder | We all get busy doing other things and can easily lose track of time. Send yourself a reminder before the meeting starts so you don't miss it.
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| Meeting options | You can specify what you want attendees to be able to do during a meeting. You can allow attendees to make use of meetings features such as posting a message to the chat window for all to see and taking notes. | ||||
| Attendee privileges | You can give attendees some specific privileges such as being able to share content. We've made some common selections for you but you can make any adjustments you need to. |
You can access these advanced options when you're scheduling your webinar.
| Option | How to use | ||||
|---|---|---|---|---|---|
| Audience options | Keep your webinar more secure. You can require attendees who have an account on the same site as the webinar to sign in before joining the webinar. | ||||
| Automatic recording | Automatically start recording the webinar when it starts. | ||||
| Practice session | Have a dress rehearsal before the start of your webinar. Choose to start the practice session 15–60 minutes before the webinar starts. For more information, see Hold practice sessions in Webex Webinars. | ||||
| Breakout sessions | Allow participants to break out into smaller groups during your webinar so they can collaborate and share ideas. Hosts and cohosts cannot assign attendees to breakout sessions in webinars. Once breakout sessions have started, attendees can choose which breakout session they want to join. For more information, see Breakout sessions in Webex Webinars. | ||||
| Webinar series | Check this box to make this webinar part of a webinar series, which allows people to register for multiple webinars at once. You can add this webinar to an existing series or create a new one. For more information, see Manage a webinar series. | ||||
| Registration | Choose whether attendees must register before they can join your webinar.
You can set a registration cap, automatically accept all registrations and even customize your registration form.
Customizations include creating your own questions to be included in the registration for this webinar as well as your future webinars. You can also preview your custom registration form before you save it. If your webinar requires registration, you can also set up rules to automatically approve or reject registrants. See Require your attendees to register for a meeting or webinar for more information about registration. | ||||
| Interpretation | Have more inclusive webinars by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.
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| Email reminder | We all get busy doing other things and can easily lose track of time. Send reminder(s) before the webinar starts or a thank-you note after it ends. For more information, see Customize reminders in Webex Webinars. | ||||
| Webinar options | Click Edit webinar options, then check the check boxes next to the options you want, such as chat and polling. |
