Webex Meetings app commands for Microsoft Teams

Webex Meetings app commands for Microsoft Teams

Commands for private chat with the Webex Meetings app

Use these commands with the Meetings app.

Command

Description

site [default Webex site URL]

Example: site mysite.webex.com

Sets the Webex site URL for your default Webex site. When you share a meeting link, your default Webex site URL is used.

site reset

Removes your default Webex site URL.

help

Shows the available commands for the Webex Meetings app.

Use these commands in team channels that have the Meetings app installed:

To check if a team has the Meetings app installed, see Deploy the Webex Meetings integration for Microsoft Teams to your organization.

Command

Description

@Cisco Webex Meetings site

Shows the team's Webex site.

@Cisco Webex Meetings site [team Webex site URL]

Example: @Cisco Webex Meetings site teamsite.webex.com

Sets the Webex site URL for your team.

When you can change the Webex site, the site changes for all team members.

@Cisco Webex Meetings site reset

Removes the team's Webex site URL.

@Cisco Webex Meetings

Shares a Join button and shows the meeting link for your Webex Personal Room meeting.

If you don't have a Webex Personal Room, the command shares a Join button and shows the meeting link for a Webex meeting.

@Cisco Webex Meetings join [Webex Personal Room host ID

Shares a Join button and shows a meeting link for the Webex Personal Room meeting that is associated with the specified Personal Room host ID, either yours or another host’s.

@Cisco Webex Meetings [meeting_number]

Shares a Join button and shows a meeting link for a scheduled Webex meeting with the specified meeting number.

@Cisco Webex Meetings help

Lists all the commands available for the Webex Meetings app.

@Cisco Webex Meetings learn more

Shows a link to this Help article.

Schedule and manage meetings

Schedule a Webex meeting from the Webex Tab

You must install the Webex Meetings bot before you can schedule meetings from the Webex tab.

1

Do one of the following

  • Select the Webex tab in a channel if you want to schedule a channel meeting that's open and visible to any team member. Meeting notifications will be sent to the channel.
  • Select the Webex tab in a private chat with the Webex Meetings bot if you want to schedule a private meeting that's visible only to individuals that you invite.
  • Select the Webex tab from the Webex Meetings bot in the left panel if you want to schedule a meeting only with the individuals you invite. Meeting notifications don't appear in a channel.
2

Select Schedule.

3

For Meeting type, select whether you want to schedule a Webex meeting or a Webex Personal Room meeting.

Schedule a meeting
4

Enter the meeting topic and password, and then select the date, time, and time zone of the meeting. Passwords are available for Webex meetings only.

5

Check the Recurrence check box if you want the meeting to repeat. Select the frequency (Daily, Weekly, Monthly, Yearly) that the meeting should repeat, and then select options for the frequency.

This option is not available if you are using a hybrid or on-premise Microsoft Exchange account
6

Next to Attendees, enter the email addresses of the people who you want to invite.

If you're scheduling the meeting in a channel, all channel members are automatically invited. You can add more guests by entering their email addresses next to Additional Attendees.

7

Select Schedule.

No email invites are sent to hosts or attendees if you are using a hybrid or on-premise Microsoft Exchange account. The meeting won't appear in Microsoft Outlook calendars either.
View upcoming Webex meetings from the Webex Tab
You can view your upcoming meetings in your meetings list. If you have a Microsoft 365 account, the meetings list shows meetings scheduled from your Microsoft Outlook calendar. If you have a hybrid or on-premises Microsoft Exchange account, the meetings list shows meetings scheduled on your Webex site.
1

Select the Webex tab in Microsoft Teams.

You first see the meetings list in List view , which shows a consolidated list of your upcoming meetings for the next few days.

If you see an arrow circle next to the meeting, it means that the meeting is a recurring meeting.

If you see a calendar icon next to the meeting, it means that the meeting was scheduled in this channel.

2

To see your meetings in real time for a single day, select Day view .

Day view
Edit or cancel a Webex meeting from the Webex tab
You can edit or cancel a meeting that you scheduled.
1

Select the Webex tab in Microsoft Teams.

2

Under Upcoming Meetings, locate the meeting. select ... More options next to the meeting name and choose one of the following:

  • To edit, select Edit meetingEdit.

  • To cancel, select DeleteDelete.

3

If it's a recurring meeting, select whether you want to edit or delete this meeting only or the entire series and select OK.

  • For editing, edit the meeting information, as required, and select Save.

  • For canceling, click OK to confirm.

    Recurring meetings are not supported if you are using a hybrid or on-premise Microsoft Exchange account.

Schedule a meeting from the messaging extension

Use the Webex messaging extension in a channel conversation, group chat, or private chat to schedule a Webex meeting.

If you want to schedule meetings from the messaging extension, you must set your Webex site in a private chat with the Webex bot first. If you didn't set your site, you'll be asked to set it before you can schedule a meeting.

When you schedule a meeting in a channel, there are no invitees added. None of the meeting attendees receive an email invite or see the meeting in their calendar.

1

In the conversation or chat message, select Webex Cisco Webex icon on the messaging extensions bar.

2

Select Schedule a Webex meeting.

3

Select the date, start time, and end time of your meeting, and then click Schedule.

The meeting information is added to the conversation or chat message. You can start the meeting and others can join the meeting by selecting Join meeting.

Start and join meetings

Start a Webex meeting from the Webex tab

There are two types of meetings you can start.

  • Instant meetings—Use when a meeting isn't scheduled but you need to meet right away.

  • Scheduled Webex meetings—Use for meetings that you schedule in advance.

1

Do one of the following

  • Select the Webex tab in a channel if you want to start a channel meeting that's open and visible to any team member. Meeting notifications will be sent to the channel.
  • Select the Webex tab in a private chat with the Meetings app if you want to start a private meeting that's visible only to individuals that you invite.
  • Select the Webex tab from the Meetings bot if you want to start a meeting only with the individuals you invite. Meeting notifications don't appear in a channel.
2

To start an instant meeting:

  1. Select Start Meeting.

    Start meeting button

    The meeting opens in a new browser window. Select Start Meeting.

3

To start a Webex meeting that you had scheduled previously:

  1. Locate the meeting in the list of meetings under Upcoming Meetings.

    Upcoming meetings

  2. Select Start.

    The Start button is visible when it's time to start the meeting.

Send a meeting reminder from the Webex tab

You can send meeting reminders starting at 15 minutes before your meeting start time.

Click ... More options next to your meeting and then click Send reminder.

More option menu

A reminder appears in the channel where you scheduled the meeting. It includes the meeting details and a link that attendees can click to join. As the host, you can also start the meeting from this reminder.

Join a Webex Personal Room meeting or Webex scheduled meeting from the Webex tab
1

Select the Webex tab in Microsoft Teams.

2

Do one of the following:

  • To join a meeting from the meeting list, locate the meeting under Upcoming Meetings, and then select Join next to the meeting.

    The Join button is visible when it's time to join the meeting.

    Join button appears next to meeting name
  • To join a meeting by entering the meeting number, enter the 9-digit meeting number in the text box under Join a Meeting.
    Join meeting text field

    You can find the 9-digit meeting number in your email invitation.

  • To join a meeting in someone else's Personal Room, enter that person's Personal Room ID in the text box under Join a Meeting.

    You can find the host's Personal Room ID in the Personal Room URL. For example, if the Personal Room URL is company.webex.com/meet/csinu, the host's Personal Room ID is csinu.

    You can only join a Personal Room within theWebex site that's set as the team site.

  • To join a meeting in a Personal Room that you have joined recently, select the Personal Room under Recent Personal Rooms.
    Join a Meeting
Share a meeting link or schedule a Webex meeting from the command box
1

Enter @Webex Meetings in the command box at the top of Microsoft Teams.

2

Select @Cisco Webex Meetings from the search results.

3

Do one of the following:

  • Select Invite to a Webex meeting > Send to share a link to an instant meeting.
  • Select Schedule a Webex meeting, select the date, start time, and end time of your meeting, and then click Schedule.
4

Select Join or Join meeting to start or join the meeting.

The Webex meeting opens in a new browser window.
Use the messaging extension to share a link to a Webex meeting

In a channel conversation, group chat, or private chat, you can send a link to a meeting in your Personal Room or a scheduled Webex meeting. Your Personal Room is used by default for any meetings that you share. If you don't have a Personal Room, a link to an instant meeting is shared instead.

For the best experience, we recommend that you set your Webex site in a private chat with the Webex bot. If you don't set your site, the extension automatically chooses one based on your Microsoft Teams email address.

1

In the conversation or chat message, select Cisco Webex Webex icon on the messaging extensions bar, and then click Invite to a Webex meeting.

2

Enter the meeting topic, and then click Send.

The meeting information is added to the conversation or chat message. You can start the meeting and others can join the meeting by selecting Join.

Play and share recordings

Play or share the recording from a Webex Meeting

You can only share recordings to channels, but before you can share you must add the Webex tab to the channel.

When a meeting is recorded in the cloud, a recording notification is sent after the meetings ends. The recording notification includes the meeting topic, date, time, duration, and a Play Recording button.

Recording notifications for channel meetings are sent to the channel. All team members can view the notification and play the recording.

Recording notifications for private meetings are sent to the private chat with the Meetings app. The host can view the notification and play the recording.

You can see a list of your recordings from all of your Webex sites on the right side of the Webex tab. The list includes recordings from the last 10 days. You can select and play recordings from the list.

Recordings list

1

To play a recording, do one of the following:

  • Select Play Recording in the recording notification when it appears in the channel or private chat.
  • Go to the Webex tab in Microsoft Teams and select Recordings. Select the title of the recording that you want to play.
The recording opens in a new browser window.
2

To share a recording:

  1. Go to the Webex tab in the channel you're sharing to.

  2. Click the share button to the right of the recording information, then click Share to confirm.

The recording is shared in the channel conversation history.