Before you begin

Your administrator needs to set up your account with the Cisco Webex Hybrid Calendar Service so you can schedule meetings this way.

1

Go to your work calendar app and schedule a meeting.

2

Add people to your invite or leave the attendees field blank to create a draft meeting or an upcoming appointment.

3

In the meeting location field, enter one of the following:

  • @webex, @webex:myroom or @meet:myroom—Creates a Webex Personal Room meeting.

  • @meet, @webex:space or @meet:space—Creates a Webex meeting from a space and automatically creates a new space in Webex using the meeting subject as the space name.

    To schedule a new Webex meeting from a space or a recurring meeting for an existing Webex space, see Schedule a Meeting from a Space .


 

If you add more than one keyword, only the first (leftmost) keyword is used. Additional keywords are ignored.


 

Your administrator can change the default behavior for @webex and @meet for your organization. For example, your administrator can customize the keywords so that @webex creates a Webex meeting from a space and a new space, and @meet creates a Personal Room meeting. However, regardless of any administrator configuration, adding :myroom to either keyword will always create a Personal Room meeting and adding :space to either keyword will always create a Webex meeting from a space and a new space.

4

To make it easier for people to join from a Cisco Webex room or desk device, add the device as a room resource so that a Join button appears on the device before the meeting starts:

  • On Windows, click Scheduling Assistant > Add Rooms and then select the device.
  • On Mac, click Scheduling > Add Room or click Room Finder > Add Room , and then select the device.
5

Set any other meeting options and then click Send .

What to do next

When you create a Webex meeting from a space with no attendees, a space is created in Webex. If you want to add attendees to the calendar appointment, you must also add the people to the Webex space.