This article applies to Webex Meetings, Webex Webinars, and Webex App. It describes the options available when you schedule a meeting or webinar from your Webex site. When you schedule a meeting from Webex App and choose a one-time meeting link, you see a subset of these options.

You can access these advanced options when you're scheduling your meeting.

Option

How to use

Cohosts

Let me choose cohosts for this meeting.

The first person to join the meeting who has a host account on this site becomes a cohost.

All attendees who have host accounts on this site become cohosts when they join the meeting

Video Systems

Allow authenticated video systems in your organization to start and join the meeting.

Automatic recording

Ever forgot to record a meeting? Just select this option when you're scheduling a meeting so that you don't have to worry about that. Your meeting will be automatically recorded as soon as it starts.

Interpretation

Have more inclusive meetings by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.


 

Enabling interpretation disables breakout sessions.

Breakout sessions

Allow participants to break out into smaller groups during your meeting so they can collaborate and share ideas. You can preassign the number of sessions and choose whether to automatically or manually create breakout sessions.

Check out this article for more information about breakout sessions.

Anonymous meeting

Choose whether to show anonymous display names for attendees instead of their original names.

Registration

Choose whether attendees must register before they can join your meeting.


 

Registration cannot be used with recurring meetings or if the Join before host option is selected. If these options are selected, registration is disabled for the meeting, and any previous attendee registrations are permanently deleted. To recover these attendee registrations, please contact the Cisco Technical Assistance Center.

You can set a registration cap, automatically accept all registrations, and even customize your registration form.


 

If you have a 1000, 3000, or 5000-user plan, you can accept a maximum of 10,000 registrations. If you have a 10,000, 25,000, 50,000, or 100,000-user plan, you can accept 20% more registrations than your plan allows. For example, if you have a 10,000-user plan, you can accept a maximum of 12,000 registrations.

Although you can accept more registrations than your plan allows, only the number of attendees allowed by your plan can join your meeting. For example, if you have a 10,000-user plan, only 10,000 users can join. If you have a 1000, 3000, or 5000-user plan, only 1000, 3000, or 5000 users can join, respectively.

Customizations include creating your own questions to be included in the registration for this event as well as your future events. You can also preview your custom registration form before you save it.

Check out this article for more information about registration.

Email reminder

We all get busy doing other things and can easily lose track of time. Send yourself a reminder before the meeting starts so you don't miss it.


 

The reminder is only sent to the meeting host.

Meeting options

You can specify what you want attendees to be able to do during a meeting. You can allow attendees to make use of meetings features such as posting a message to the chat window for all to see and taking notes.

Attendee privileges

You can give attendees some specific privileges such as being able to share content. We've made some common selections for you but you can make any adjustments you need to.

You can access these advanced options when you're scheduling your webinar.

Option

How to use

Audience options

Keep your webinar more secure. You can require attendees who have an account on the same site as the webinar to sign in before joining the webinar.

Automatic recording

Automatically start recording the webinar when it starts.

Practice session

Have a dress rehearsal before the start of your webinar. Choose to start the practice session 15–60 minutes before the webinar starts.

For more information, see Hold practice sessions in Webex Webinars.

Interpretation

Have more inclusive webinars by creating different language channels and assigning interpreters so that attendees can understand in their preferred language.


 

Enabling interpretation disables breakout sessions.

Registration

Choose whether attendees must register before they can join your webinar.


 

Registration cannot be used if the Join before host option is selected. If this option is selected, registration is disabled for the webinar, and any previous attendee registrations are permanently deleted. To recover these attendee registrations, please contact the Cisco Technical Assistance Center.

You can set a registration cap, automatically accept all registrations and even customize your registration form.


 

If you have a 1000, 3000, or 5000-user plan, you can accept a maximum of 10,000 registrations. If you have a 10,000, 25,000, 50,000, or 100,000-user plan, you can accept 20% more registrations than your plan allows. For example, if you have a 10,000-user plan, you can accept a maximum of 12,000 registrations.

Although you can accept more registrations than your plan allows, only the number of attendees allowed by your plan can join your meeting or webinar. For example, if you have a 10,000-user plan, only 10,000 users can join. If you have a 1000, 3000, or 5000-user plan, only 1000, 3000, or 5000 users can join, respectively.

Customizations include creating your own questions to be included in the registration for this webinar as well as your future webinars. You can also preview your custom registration form before you save it.

If your webinar requires registration, you can also set up rules to automatically approve or reject registrants.

See Require your attendees to register for a meeting or webinar for more information about registration.

Email reminder

We all get busy doing other things and can easily lose track of time. Send reminder(s) before the webinar starts or a thank-you note after it ends. For more information, see Customize reminders in Webex Webinars.

Webinar options

Click Edit webinar options, then check the check boxes next to the options you want, such as chat and polling.