About Session Types

Session types are like meeting templates that people in your organization can use to quickly schedule meetings.

Session types define the features and options that are available to users for scheduled sessions. When enabled for a Webex site, you can create up to four custom session types for each primary session type that your service includes.

After you create a custom session type, site administrators can assign them to specific users. For example, you can use session types to prevent specific users from using the remote control option during screen sharing.

Create Custom Session Types for a Cisco Webex Site

Before you begin

If you don't see the Session Types option available on a Webex site, then contact your Customer Success Manager (CSM).

After you create a new session type, you can't delete it. However, you can modify it or turn off it.

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Select the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Session Types.

4

In the Session Code column, locate the primary session type that you want to create a custom session type for.

5

Click the Add session type for <session type> link.

6

Enter a name for the custom session type.
7

Select the features that you want to include in the session type.
8

Click Add.


 

To enable a host to host sessions with the custom session type that you created, enable that session type for a user.

Enable a Session Type for a User

1

From the customer view in https://admin.webex.com, go to Users
2

Select a user, and under Services, select Meeting.

3

Select the Webex Meetings site that you want to enable a session type for.
4

Check the check box for the desired session type.
5

Select Save.

Enable a Session Type for All New Users

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Select the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Session Types.

4

In the Default for New Users column, locate and check the check box that corresponds with the session type that you want all new users to have access to.

5

Scroll to the bottom and click Update.

Change a Custom Session Type

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Select the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Session Types.

4

In the Session Code column, locate the primary session type and then click the link for the custom session type that you want to edit.

5

Change the feature settings for the session type.
6

Scroll to the bottom and select Update.

Turn On or Turn Off a Custom Session Type for a Webex Site

1

From the customer view in https://admin.webex.com, go to Services, and under Meeting, select Sites.

2

Select the Webex site to change the settings for, and click Configure Site.

3

Under Common Settings, select Session Types.

4

In the Active column, check or uncheck the corresponding check box to turn on or turn off the session type.

5

Scroll to the bottom and select Update.

Session Type Features

The following feature options are for a Webex Meetings PRO custom session type, but are typical for all Webex services.

Features

Function

Alert—blinking

An orange alert appears if the participant’s panel is collapsed or closed, when someone joins the meeting, a poll opens, or a chat is received. The alert status remains flashing until the participant’s panel is opened or viewed.

Alert—sound

A sound plays when certain meeting events occur, such as when someone joins or leaves the meeting, a participant selects the Raise Hand icon, or a chat message is received.

Annotation tools

A grouping of tools that allow participants to annotate, highlight, explain, or point to information on shared content.

Application sharing

Presenters can show one or more applications to demonstrate software or edit documents.


 

You must enable Application sharing or Desktop sharing if you want to allow whiteboard sharing for participants on the Webex Meetings mobile app for Android and iOS.

Application sharing—remote control

You can allow participants to request remote control of the application that the presenter is sharing.

Breakout Sessions

Allow hosts and cohosts to create and assign users to breakout sessions.

Custom scripts

Not Available for Webex Meetings

Chat

If the Chat feature is available, you can determine the default settings for the Chat panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

Closed captions

If the Closed Captions feature is available, you can determine the default settings for the Closed Captions panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

Document and presentation sharing

You can allow presenters to share documents or presentations during the meeting.


 

  • When Document and presentation sharing isn't enabled, the file sharing, whiteboard, and quick start tab elements aren't available on your site.

  • You must enable Document and presentation sharing if you want to allow whiteboard sharing for participants on the Webex Meetings desktop app.

Desktop sharing

You can allow presenters to share the entire contents of their computers, including applications, windows, file directories, and mouse movements.


 

You must enable Application sharing or Desktop sharing if you want to allow whiteboard sharing for participants on the Webex Meetings mobile app for Android and iOS.

Desktop sharing—remote control

You can allow participants to request remote control of the presenter’s desktop.

Desktop/Application/Web Browser sharing—True Color support

You can allow presenters to share content with presenters in True Color mode. True Color mode provides more detailed color, with options for either better imaging or better performance.

Feedback

Not Available for Webex Meetings

File transfer

You can allow participants to transfer files to each other during a meeting.

Hands-on demo

Not Available for Webex Meetings

Hands-on lab

Not Available for Webex Meetings

Log on as a different user

Not Available for Webex Meetings

Meeting transcript

You can allow hosts to send general meeting information and files in an email to participants.

Notes

If the Notes feature is available, you can determine the default settings for the Notes panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

Outlook/Lotus Notes Integration

You can allow users to schedule meetings with Microsoft Outlook or IBM Lotus Notes.

Participant list

If the Participant list feature is available, you can determine the default settings for the Participant list panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

Polling

If the Polling feature is available, then you can determine the default settings for the Polling panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

You can enable these polling control options:

  • Display individual results—to share poll results with participants anonymously

  • Save individual results—to save responses from each participant in a .txt file

  • Testing and Grading—Not Available for Webex Meetings

  • Include no answer—to allow short-answer questions

  • Show number of responses—to list the number of participant responses in a polling status

End-to-End Encryption

You can encrypt all Webex session data.

PKI Encryption

You can use digital certificates (PKI) to encrypt Webex session data.

Practice Session (Webex Events Only)

Not Available for Webex Meetings

Q & A

Not Available for Webex Meetings

Participant can grab presenter role

You can allow participants to take the presenter role directly from other participants so that they can share content during the meeting.

Recording client-side

You can allow hosts to record meetings on their local drives.

Recording network-based

You can allow hosts to record meetings on the network server.

Remote computer sharing

You can allow presenters to share content that resides on a remote computer.

Remote printing

You can allow presenters to print content that is being shared in a meeting.

Show QuickStart to host and presenter

Not Available for Webex Meetings as an option – default for all hosts and presenters

  • Show QuickStart to attendees – Not Available for Webex Meetings and Webex Training

Video

If the Video feature is available, you can determine the default settings for the Video panel. It can be set to be opened, minimized, or closed for participants when a meeting starts.

Web browser sharing

You can allow presenters to share web browsers during the meeting.

Web browser sharing—remote control

You can allow participants to share web browsers during the meeting.

Web-based testing

Not Available for Webex Meetings

Whiteboard

You can allow presenters to draw objects and type text that all participants can see in their content viewers.