Personal insights shows you your personal data so you can reflect on how you are spending your time in meetings, consider your colleagues when you're scheduling meetings within quiet hours, and see how your work-life balance can be improved. Your data and insights are never shared with anyone else, even your company or manager. The data used to provide insights that benchmark your behavior against that of your peers is always aggregated and anonymized. To learn more about data privacy, see the Cisco Online Privacy Statement.

Personal Insights Settings

Change your settings to hide personal insights information, benchmark your insights and metrics against your peers, set your quiet hours and time zone, and configure the minimum length of your focus time.

1

Go to Personal Insights , and click Settings .

2

Configure the following settings:

  • Personal Insights—Turns the personal insights feature ON or OFF. When turned off, you won't see any personal insights data, however, that data is still processed in the background.

  • Peer benchmarking—Turns the peer benchmarking feature ON or OFF. When this feature is turned off, you won't see data on how you compare to your peers in some sections of the personal insights feature.

  • Quiet hours—Set the hours when you are not working, so that the personal insights feature can calculate your schedule more accurately.

  • Time Zone—Select your time zone from the drop-down.

  • Focus time—Focus time is the minimum amount of time that the personal insights feature counts as undisturbed, focused work that is being completed. Your time is counted as focus time when your time shows as available, and your calendar events don't have any invitees.

3

Click Save.

Meetings

Insights related to meetings are calculated based on how many scheduled meetings you've joined in that week, or meetings you've joined via a meeting link. These metrics don't include calling someone via the call button in Webex.

The three graphs track your meetings over time:

  • Meetings—The total number of meetings you attended compared to the previous seven days.

  • Time spent in meetings—The amount of time you spent in meetings compared to the previous seven days.

  • People in meetings—The number of people you've met in meetings compared to the previous seven days.

See how you can improve your time management, and check how often you join and end meetings on time over a defined period.

1

Go to Personal Insights , select the Meetings tab, and scroll down to Stay on schedule.

2

On the top-right of the panel, select the time range for your data from the drop-down.

3

The graphs show the following information:

  • Joined on time—The graph represents the ratio of meetings you joined over the selected time range. For some meetings, the start time of the meeting is calculated from when the first person joins. The 2—5 portion is the ratio of meetings you joined between 2—5 minutes late. 5+ minutes is the ratio of meetings you joined 5 minutes or more late.

  • Ended on time—The graph represents the ratio of meetings you host that end before, or within two minutes of the scheduled meeting end time. The 2—5-minute portion is the ratio of meetings you hosted that ended between 2—5 minutes after the scheduled end time.


 

You can set your own personal goals by clicking Set goal beside each graph, and adjust the percentage of meetings for your goal to join or end on time. You can change your goal and see recent trends by viewing the insight cards to the right of each graph.

See insights into how your meeting habits can help you make the right impression.

1

Go to Personal Insights , select the Meetings tab, and scroll down to Make the right impression.

2

On the top-right of the panel, select the time range for your data from the drop-down.

3

The graphs show the following information:

  • Video on—The percentage of meetings across the selected time range that your video was on during meetings.

  • Messaging during meetings—The percentage of meetings over the selected time range where you sent 6 or more messages during your meetings, which indicates how focused you are in your meetings.


 

You can set your own personal goals by clicking Set goal beside each graph, and adjust the percentage for your goals. You can change your goal and see recent trends by viewing the insight cards to the right of each graph.

Check your insights for the last seven days to see if you aren't scheduling meetings with your colleagues outside of their work hours, and whether you're adding agendas to your meetings.

1

Go to Personal Insights , select the Meetings tab, and scroll down to Be a better meeting host.

2

The graphs show the following information:

  • Meeting agendas—The percentage of meetings you've hosted to which you've added agendas. Agendas are captured as any additional text you add to the calendar invite.

  • Meetings you scheduled within others' work hours—The percentage of meetings you hosted that were not during another attendee’s quiet hours.


     

    You can set your own personal goals by clicking Set goal beside each graph, and adjust the percentage for your goals. You can change your goal and see recent trends by viewing the insight cards to the right of each graph.

Assess and reconsider the timing of meetings that you are hosting in the next week that conflict with your attendees' quiet hours.

1

Go to Personal Insights , select the Meetings tab, and scroll down to Add agendas or consider rescheduling.

2

View the meetings you are hosting in the next week at a glance, and consider the following:

  • Add agendas to meetings in the calendar invites that don't currently have any.

  • Reschedule meetings that conflict with your attendees' quiet hours.

Work-Life Balance

We calculate the amount of time you spend in meetings outside of your set work hours over time. The three graph cards at the top track the weekly change in the number of meetings you've had during quiet hours, the amount of time you spent in meetings during quiet hours, and the meetings you hosted during quiet hours.

To access the Work-life balance tab, go to Personal Insights , and then select the Work-life balance tab.

See all of your meetings at a glance to see how you can improve your work-life balance.

1

Go to Personal Insights , select the Work-life balance tab, and then scroll down to Meetings during your quiet hours.

2

Change between This week and Next week using the toggle.

3

The calendar shows the following information in different colors:

  • Meetings during work hours

  • Meetings during quiet hours

  • Multi-day meetings during quiet hours

4

Under the calendar, click the insight cards for more detailed information on scheduled meetings outside your work hours, and trends over time.

Focus Time

Focus time is a block of time in which you can focus on practical work between meetings. We calculate the number of these blocks of time week by week, and the increase or decrease of these blocks of focus time you've had, so you can keep track. You can configure how many minutes should be in a focus time block in Personal Insight Settings.

The three graphs track your focus time:

  • Blocks of focus time—This shows the number of blocks of focus time you've had in the previous 7 days.

  • Focus time—This shows your focus time in actual minutes and hours.

  • Available time—This shows the number of minutes and hours of potential extra focus time you could've had in the previous 7 days.


You can set your own personal goal for your focus time by clicking Set goal.

This section shows a bar chart of your activity in the last 7 days, divided into different sections:

  • Focus Time—The number of minutes and hours you've had of focus time.

  • Ad hoc meetings—The number of minutes and hours you've spent in meetings that weren't scheduled.

  • Scheduled meetings—The number of minutes and hours you've spent in scheduled meetings.

  • Available time—Time in your calendar that doesn't include focus time, ad hoc meetings, or scheduled meetings.


You can set your own personal goal by clicking Set goal beside the graph. You can also change your goal and see recent trends by viewing the insight cards to the right of each graph.

You can see your calendar for the current week and the next week at a glance, so you can easily add focus time.

1

Go to Personal Insights , select the Focus time tab, and scroll down to Schedule focus time.

2

Change between This week and Next week using the toggle.

3

The calendar shows the following information in different colored blocks:

  • Meetings

  • Potential focus time

  • Scheduled focus time

4

Beside the calendar, click the insight cards for more detailed information and tips on your schedule and potential focus time.