Hybrid Calendar Service with Google Calendar integration reference

Currently, the integration provides the following major features:

1. Provide users the ability to schedule a collaboration meeting with any calendar client that connects to Google’s G Suite Calendar (Google Calendar). You don't need to install plug-ins or extensions. Type a keyword into the Location field (for example, @webex or @meet).

2. Show a meetings list to users in the Webex App app (desktop and mobile) and on physical endpoints.

3. Pop up a notification with a Join button, also known as One Button to Push (OBTP).

4. Update a user’s Webex App presence status when the user turns on the vacation responder in Gmail (sometimes referred to as out-of-office status).

This article gives an overview of how the cloud-based Hybrid Calendar Service integrates Google Calendar with the Webex cloud to provide these features.

For similar overviews of the other Hybrid Calendar Service integrations, see the following articles:

• Cisco Webex Hybrid Calendar Service with Office 365 integration reference

• Cisco Webex Hybrid Calendar Service with Microsoft Exchange integration reference (for Expressway-based Calendar Connector deployments)

For the latest feature and deployment information, see https://www.cisco.com/go/hybrid-services-calendar.

The Hybrid Calendar receives meeting details from the calendar system and uses them as follows:

• checks the meeting location and body for URIs and URLs to join the meeting
• the title of the invite as the meeting title
• the start and end times to show the meeting slot on the meetings list in Webex App and on some devices
• the invitees to populate the participant list in the meetings list
• the invitees to send them the Join button, when it's time to join
• the meeting invite body to populate the Webex meeting agenda

The service sends encrypted data to the Webex cloud (and stores the data in encrypted form) to provide the meetings list and Join button.

The service does not store or transmit unencrypted data. Sensitive data such as meeting description, meeting body, and email addresses of invitees is always encrypted when stored and transmitted.

For data encryption, the Hybrid Calendar uses the same Webex cloud encryption service that Webex App uses. As such, the cloud Key Management Server (KMS) provides key management. If you choose to deploy Hybrid Data Security, your own on-premises KMS provides the key management. (For more details, see the Webex App Security Paper.)