Create a New Space

Share a file from Box to Webex and create one space for stakeholders to collaborate that contains a meeting schedule, relevant messages, and files.

1

Sign in to Box.

2

Select the file you want to create a new space for.

3

Click Share in Webex from the Sidebar.

4

Select Share in a Space > Create a new space.

5

(Optional) Change the Space name.

6

Invite All collaborators or select People individually from the list.


 

To add new collaborators by email, verify the correct permissions are defined in the following step.

7

Then, decide who can view the file in the space:

  • Anyone with the link—Anyone with the link can access the item and no Box account is required. For extra security, you can also set a password or expiration for the link, as well as restrict download and/or preview access for link viewers.
  • People with your company—Only people who are managed on a Box account (Starter and above), or have an email address that matches a domain registered with Box for the account that created the link, can access the link. For example, if acme.com is a registered domain on your account, all managed account members with an email address ending in acme.com can access this type of link. People who do not match a domain listed on your account cannot access the link.
  • Invited people only—Only people invited to the folder or file can access the content. Collaborators already have access to their content, but can easily direct one another to a specific file or folder using the shared link.

 

You can set the link options on individual files and/or folders by the owner, across all owned content, or by the admin for the entire company. Also, verify that the setting you choose allows file access to the person with whom you are sharing it. Otherwise, your intended recipient receives an error when they click on the link.

8

(Optional) Add a Description for the space.

9

Click Create New Space.

Share in a Space

When sharing a file from Box to Webex, you can either create a new space to share to, or choose from a list of existing spaces you participate in.

1

Sign in to Box.

2

Select the file you want to share in a space.

3

Click Share in Webex from the Sidebar.

4

Start typing a space name and select an existing space from the drop-down.


 

Spaces with role restrictions may prevent your ability to share files.

5

Click the Participants icon to verify the recipients, then click Share.

Start a Meeting

Share a document and invite the collaborators to start a live discussion, without even switching apps.

1

Sign in to Box.

2

Select a file you want to Start a Meeting for.

3

Click from the Sidebar.


 

Click Open Webex in the dialog box to launch the app.

4

Select Start a Meeting.

5

Invite All collaborators or select them individually from the list.


 

To add new collaborators by email, verify the correct permissions are defined in the following step.

6

Then, decide who can view the file in the space:

  • Anyone with the link—Anyone with the link can access the item and no Box account is required. For extra security, you can also set a password or expiration for the link, as well as restrict download and/or preview access for link viewers.

    Password-protected shared links are available to all paid Box User accounts.

  • People with your company—Only people who are managed on a Box account (Starter and above), or have an email address that matches a domain registered with Box for the account that created the link, can access the link. For example, if acme.com is a registered domain on your account, all managed account members with an email address ending in acme.com can access this type of link. People who do not match a domain listed on your account cannot access the link.
  • Invited people only—Only people invited to the folder or file can access the content. Collaborators already have access to their content, but can easily direct one another to a specific file or folder using the shared link.

 

You can set the link options on individual files and/or folders by the owner, across all owned content, or by the admin for the entire company. Also, verify that the setting you choose allows file access to the person with whom you are sharing it. Otherwise, your intended recipient receives an error when they click on the link.

7

Click Start meeting to send invites and launch your meeting.

Schedule a Meeting

Share a file and schedule a future meeting with relevant stakeholders from one window. Minimize effort on your end and encourage preparation on theirs.

1

Sign in to Box.

2

Select a file you want to schedule a meeting for.

3

Click Share in Webex from the Sidebar.


 

Click Open Webex in the dialog box to launch the app.

4

Select Schedule a Meeting.


 

Your upcoming meetings are displayed at the bottom of the share screen.

5

Invite All collaborators or select them individually from the list.


 

To add new collaborators by email, verify the correct permissions are defined in the following step.

6

Then, decide who can view the file in the space:

  • Anyone with the link—Anyone with the link can access the item and no Box account is required. For extra security, you can also set a password or expiration for the link, as well as restrict download and/or preview access for link viewers.
  • People with your company—Only people who are managed on a Box account (Starter and above), or have an email address that matches a domain registered with Box for the account that created the link, can access the link. For example, if acme.com is a registered domain on your account, all managed account members with an email address ending in acme.com can access this type of link. People who do not match a domain listed on your account cannot access the link.
  • Invited people only—Only people invited to the folder or file can access the content. Collaborators already have access to their content, but can easily direct one another to a specific file or folder using the shared link.

 

You can set the link options on individual files and/or folders by the owner, across all owned content, or by the admin for the entire company. Also, verify that the setting you choose allows file access to the person with whom you are sharing it. Otherwise, your intended recipient receives an error when they click on the link.

7

(Optional) Change the Meeting password.

8

Click Schedule to confirm and send your invites.

Launch a Space

View Webex spaces associated with a specific document.

1

Sign in to Box.

2

Select a file you want to join or launch a space for.

3

Click Share in Webex from the Sidebar.

4

Under Shared in spaces, click the space you want to launch.


 

Click Open Webex in the dialog box to launch the app.

Join a Meeting

From the share menu, you can see a list of your upcoming meetings for day and even join one that starts soon—without having to leave Box.

1

Sign in to Box.

2

From File Preview, click Share in Webex from the Sidebar.

3

Click Join to launch an Upcoming meeting that's about to start.


 

Click Open Webex in the dialog box to launch the app.