Check your calendar list on the phone

You can access the calendar list on the phone to check calendar items for the rest of the day.

The calendar list contains different types of meetings or events, such as, Webex Meeting, Microsoft Teams Meeting, Zoom Meeting, and Personal Event. Typically, the calendar list can display a maximum of 20 calendar items.

Only Cisco Video Phone 8875 supports to join the Zoom meetings.

To access the calendar list, your phone must be connected to Internet. In addition, you must sign in to a cloud calendar service with your Microsoft account.

Depending on your administrator's configuration, you might be logged out automatically after certain days. If your administrator doesn't enable the auto log-out, your account will remain log-in until you manually sign out from the phone.

When the phone restarts, your account doesn't log out automatically from the cloud calendar service. Also, if you log out of extension mobility, your account still remains in the cloud calendar service.

Before you begin

  • Your phone has registered to Cisco Unified Communications Manager (Unified CM) or Cisco Webex Dedicated Instance (Webex DI).
  • Your administrator has enabled and configured the calendar feature on your phone.
  • A Microsoft account is required since the cloud calendar service currently only works with Microsoft calendar service.

1

Locate and press Calendar to open the calendar list that contains your scheduled meetings or events, or both.

For Cisco Desk Phone 9851 and 9861, you can also tap Calendar Calendar hardkey to open the calendar list. The LED of the button turns on when your administrator enables the calendar feature.
2

If this is the first time you use the calendar feature, you're prompted to sign in with your Microsoft account through a provided user code. After a successful sign-in, the meetings that are associated with your Microsoft account will be shared on the phone. To perform the sign-in, do the following:

  1. Use the camera on your mobile phone to scan the QR code displayed on the phone screen.

    The phone might take seconds to generate a one-time user code for you. The code will expire after 10 minutes.

  2. On your mobile phone that shows the Microsoft sign-in page, enter the generated user code and proceed.

    You can also access the web page to enter the generated user code: https://login.microsoftonline.com/common/oauth2/deviceauth

  3. Enter your user credentials to sign in to your Microsoft account.

  4. If the phone prompts you for the permission to read the calendar data of your account, grant the permissions. The phone loads your calendar.

    For the first time, you may be prompted to ask for admin approval. After you input your reason for use, the request will be pending on the approval from the Microsoft admin. Once the admin approves your request, you can sign in to the calendar service.
3

On the Calendar screen, use the Navigation Cluster button to go through your scheduled calendar items that are fetched from the calendar service. Typically, each calendar item shows the following information:

  • Meeting status:
    • Starting in <n> minutes: Describes how soon the meeting will start, where the value range of <n> is 1–5.
    • In progress <duration_time>: Shows that the meeting has started for the displayed duration and your phone still isn't in the meeting.
  • Meeting title
  • Meeting organizer
  • Meeting type:
    • Webex meeting icon: Webex Meeting
    • Microsoft Teams Meeting icon: Microsoft Teams Meeting
    • General meeting (without URI) icon: Personal Event (without meeting URI)
  • Meeting start time and end time
4

If you want to check the latest status of the calendar items or you want to find the newly scheduled calendar items for the day, press Refresh.

By default, the calendar list refreshes automatically around 9:00 AM and 12:00 PM. After the refresh, the finished and canceled calendar items will be removed from the list.

5

To check details of a calendar item (meeting or event), navigate to the item and press Info, and then press Details.

6

To join a meeting, navigate to it and press Join.

For the meeting with an invalid SIP URI address or unrecognized meeting type, the "Join" softkey doesn't appear. In addition, you can't join a personal event since it doesn't contain the SIP URI address.
7

To sign out your Microsoft account from the phone, press Sign out on the calendar list screen, and then confirm it.

The information of your meetings and events will be cleared from the phone.

Before you begin

  • Your phone has registered to Cisco Unified Communications Manager (Unified CM) or Cisco Webex Dedicated Instance (Webex DI).
  • Your administrator has enabled and configured the calendar feature on your phone.
  • A Microsoft account is required since the cloud calendar service currently only works with Microsoft calendar service.

1

Tap Calendar The "Meeting" icon to open the calendar list that contains your scheduled meetings or events, or both.

The digit number on the icon shows the count of the calendar items (including meetings and events) for the rest of the day.
2

If this is the first time you use the calendar, you're prompted to sign in with your Microsoft account through a provided user code. After a successful sign-in, the meetings that are associated with your Microsoft account will be shared on the phone. To perform the sign-in, do the following:

  1. Use the camera on your mobile phone to scan the QR code displayed on the phone screen.

    The phone might take seconds to generate a one-time user code for you. The code will expire after 10 minutes.

  2. On your mobile phone that shows the Microsoft sign-in page, enter the generated user code and proceed.

    You can also access the web page to enter the generated user code: https://login.microsoftonline.com/common/oauth2/deviceauth

  3. Enter your user credentials to sign in to your Microsoft account.

  4. If the phone prompts you for the permission to read the calendar data of your account, grant the permissions. The phone loads your calendar.

    For the first time, you may be prompted to ask for admin approval. After you input your reason for use, the request will be pending on the approval from the Microsoft admin. Once the admin approves your request, you can sign in to the calendar service.
3

On the Calendar screen, scroll through the calendar list to view your scheduled calendar items that are fetched from the cloud calendar service. Typically, each calendar item shows the following information:

  • Meeting status:
    • Starting in <n> minutes: Describes how soon the meeting will start, where the value range of <n> is 1–5.
    • In progress <duration_time>: Shows that the meeting has started for the displayed duration and your phone still isn't in the meeting.
  • Meeting title
  • Meeting organizer
  • Meeting type:
    • Webex meeting icon: Webex Meeting
    • Microsoft Teams Meeting icon: Microsoft Teams Meeting
    • Zoom Meeting icon: Zoom Meeting

      The Zoom meeting is supported only on Cisco Video Phone 8875.

    • General meeting (without URI) icon: Personal event (without meeting URI)
  • Meeting start time and end time
4

If you want to check the latest status of the calendar items or you want to find the newly scheduled calendar items for the day, tap Refresh Meetings list refresh icon.

By default, the calendar list refreshes automatically around 9:00 AM and 12:00 PM. After the refresh, the finished and canceled calendar items will be removed from the list.

5

To check details of a calendar item (meeting or event), tap the calendar item.

6

To join a meeting, tap Join.

For the meeting with an invalid SIP URI address or unrecognized meeting type, the "Join" soft button doesn't display. In addition, you can't join a personal event since it doesn't contain the SIP URI address.
7

To sign out your Microsoft account from the phone, tap Sign-out Log-out meetings list icon on the calendar list, and then confirm it.

The information of your meetings and events will be cleared from the phone.

Join a meeting on your phone

You're prompted to join a meeting 5 minutes before it starts. If you choose to snooze the reminder, you will be prompted again 5 minutes later. If you ignore the notification, you will not be prompted again, but you can still find and join the meeting from the calendar list, which shows you the calendar items for the rest of the day.

If your phone can recognize and support the meeting link contained in the calendar item, the calendar item can display the Join softkey or soft button (depending on your phone model). When you press the softkey or tap the soft button, the phone makes a SIP call to the SIP URI address of the meeting.

The phone supports the following meeting types:

  • Webex meeting icon: Webex Meeting

    The SIP URI address is "<example>@webex.com".

  • Microsoft Teams Meeting icon: Microsoft Teams Meeting

    The SIP URI address is "<example>@m.webex.com".

    Cisco Video Integration for Microsoft Teams (VIMT) license is required for each device that joins the meeting.

    The Microsoft's Cloud Video Interop (CVI) license is required for the third party meetings. Cisco will offer a new CVI license for audio-only devices (for example, Desk Phone 9800 Series). The cost of the new CVI license (for audio-only) will be less than the existing CVI license (for video). The official announcement of the new CVI license will be available soon.
  • Zoom Meeting icon: Zoom Meeting

    The SIP URI address is "<example>@zoomcrc.com".

    The type requires the meeting organizer to have a Zoom CRC license.

    The Zoom meeting is supported only on Cisco Video Phone 8875.

Depending on the meeting configuration by the host, you may be prompted for the PIN code when joining a meeting. Usually, the PIN code is included in the meeting details.

Before using your phone for meetings, keep the following points in mind:

  • You can join multiple meetings at a time. However, only one meeting that you join can be active, the others will be put to on-hold status.
  • You can't be in a meeting and on a call simultaneously.
  • If you check your voicemail during a meeting, the meeting will be put to on-hold status automatically.

Before you begin

  • Your administrator has enabled and configured the calendar feature on your phone.
  • You have signed in to the cloud calendar service previously.

1

When prompted, press Join from the meeting notification to join a meeting.

Based on the meeting type, user license, and admin configuration, you may join a PSTN audio meeting. For example, only PSTN audio meeting is supported for the Zoom meeting.

When you are prompted with multiple meetings at the same time, all the relevant meeting notifications display on the phone screen. A digit at the title shows the count of the upcoming meetings. You can choose one to join.

2

If prompted, enter the meeting password.

You can either obtain the password from the meeting details or from the meeting host.

3

To leave the meeting, press End call.

4

To rejoin the meeting you left, locate and press Calendar on the phone home screen, navigate to your desired meeting, and then press Join.

5

If you go back to the phone home screen during a meeting, the meeting is still ongoing.

Press the line key to view the meeting status, and perform the action as needed with the available softkeys.

Before you begin

  • Your administrator has enabled and configured the calendar feature on your phone.
  • You have signed in to the calendar list previously.

1

When prompted, tap Join from the meeting notification to join a meeting.

Based on the meeting type, user license, and admin configuration, you may join a PSTN audio meeting. For example, only PSTN audio meeting is supported for the Zoom meeting.

When you are prompted with multiple meetings at the same time, all the relevant meeting notifications display on the phone screen. A digit at the title shows the count of the upcoming meetings. You can choose one to join. Also, you can choose to snooze or ignore all the meeting notifications.

2

If prompted, enter the meeting password.

You can either obtain the password from the meeting details or from the meeting host.

3

To leave the meeting, tap End call .

4

To rejoin the meeting you left, tap Calendar The "Meeting" icon on the phone home screen, and then tap Join for your desired meeting.

5

If you go back to the phone home screen during a meeting, the meeting is still ongoing. You can return to the meeting screen through the calls bar displayed at the bottom of the screen. Perform the action as needed with the available soft buttons.