Check your calendar on the phone

You can use the calendar feature to check the relevant items for the day. If you want to see details of an item, for example, the meeting link, you can tap the arrow (>) that displays next to the item. The calendar list can display a maximum of 20 meetings.

Depending on your administrator's configuration, you might be logged out automatically after certain days. If your administrator doesn't configure the auto log-out, your account will remain log-in until you manually sign out from the phone.

In the Firmware Release 2.3(1), the calendar list refreshes automatically twice a day. The first refresh is on 9:00 AM, and the second is on 12:00 PM. If you have scheduled a new meeting and want to see the update before next auto refresh, you can tap Refresh Meetings list refresh icon to manually refresh the calendar list.

When the phone restarts, your account doesn't log out automatically from the calendar service. Also, if you log out of extension mobility, your account still remains in the calendar service.

Currently, only the English language is supported for this feature.

Before you begin

  • Your phone has registered to Cisco Unified Communications Manager (Unified CM) or Cisco Webex Dedicated Instance (Webex DI).
  • Your administrator has enabled and configured the calendar feature on your phone.
  • A Microsoft account is required since the calendar service currently only works with Microsoft calendar service.

1

Tap Calendar The "Meeting" icon to open the meetings list.

2

If this is the first time you use the calendar, you're prompted to sign in with your Microsoft account through a provided user code. After successful sign-in, the meetings of your Microsoft account will be shared on the phone. To perform the sign-in, do the following:

  1. Use the camera on your mobile phone to scan the QR code displayed on the phone screen.

    The phone might take seconds to generate a one-time user code for you. The code will expire after 10 minutes.

  2. On your mobile phone, enter the generated user code and proceed.

    You can also access the address to enter the generated user code: https://login.microsoftonline.com/common/oauth2/deviceauth

  3. Enter your user credentials to sign in to your Microsoft account.

  4. If the phone prompts you for the permission to read the calendar data of your account, grant the permissions. The phone loads your calendar.

    For the first time, you may be prompted to ask for admin approval. After you input your reason for use, the request will be pending on the approval from the Microsoft admin. Once the admin approves your request, you can sign in to the calendar service.
3

On the Calendar screen, scroll through the meetings list to view your scheduled meetings that have been fetched from different services. Typically, each meeting shows the following information:

  • Meeting status:
    • Starting in <n> minutes: Describes how soon the meeting will start, where the value range of <n> is 1–5.
    • In progress <duration_time>: Shows that the meeting has started for the displayed duration and your phone still isn't in the meeting.
  • Meeting title
  • Meeting organizer
  • Meeting type:
    • Webex meeting icon: Webex Meeting
    • Microsoft Teams Meeting icon: Microsoft Teams Meeting
    • Zoom Meeting icon: Zoom Meeting
    • General meeting (without URI) icon: Meeting (without meeting URI)
  • Meeting start time and end time
Your phone displays maximum of 20 meetings.
4

If you want to check the latest status of the meetings, tap Meetings list refresh icon to manually refresh the meetings list.

By default, the meetings list refreshes automatically around 9:00 AM and 12:00 PM. After the refresh, the finished and canceled meetings will be removed from the list.
5

To check details of a meeting, tap the meeting entry.

6

To join a meeting, tap Join.

For the meeting with invalid SIP URI address or unrecognized meeting type, the Join button doesn't display.
7

To sign out your account from the phone, tap Log-out meetings list icon and confirm it.

Your meetings information will be cleared from the phone.

Join a calendar meeting with your phone

You're prompted to join a meeting 5 minutes before it starts. If you choose to snooze the reminder, you will be prompted again 5 minutes later. If you ignore the notification, you will not be prompted again, but you can still find and join the meeting from the Calendar list, which shows you the calendar items for the day.

If your phone can recognize and support the meeting link that is contained in the calendar item, it displays the Join soft button next to the calendar item name. When you tap the soft button, the phone makes a SIP call to the SIP URI address of the meeting.

The phone supports the following meeting types:

  • Webex meeting icon: Webex Meeting

    The SIP URI address is "<example>@webex.com".

  • Microsoft Teams Meeting icon: Microsoft Teams Meeting

    The SIP URI address is "<example>@m.webex.com".

    Cisco Video Integration for Microsoft Teams (VIMT) license is required for each device that joins the meeting.

  • Zoom Meeting icon: Zoom Meeting

    The SIP URI address is "<example>@zoomcrc.com".

    The type requires the meeting organizer to have a Zoom CRC license.

Depending on the meeting configuration by the host, you may be prompted for the PIN code when joining a meeting. Usually, the PIN code is included in the meeting details.

Before using your phone for meetings, keep the following points in mind:

  • You can join multiple meetings at a time. However, only one meeting that you join can be active, the others will be put to on-hold status.
  • You can't be in a meeting and on a call simultaneously.
  • If you check your voicemail during a meeting, the meeting will be put to on-hold status automatically.

Before you begin

  • Your administrator has enabled and configured the calendar feature on your phone.
  • You have signed in to the calendar list previously.
1

When prompted, tap Join from the meeting notification to join a meeting.

Based on the meeting type, user license, and admin configuration, you may join a PSTN audio meeting.

When you are prompted with multiple meetings at the same time, all the relevant meeting notifications display on the phone screen. You can choose one to join. Also, you can choose to snooze or ignore all the meeting notifications.

2

If prompted, enter the meeting password.

3

To leave the meeting, tap the End call button.

4

To rejoin the meeting you left, tap Calendar The "Meeting" icon on the phone home screen, and then tap Join for your desired meeting.

5

If you go back to the phone home screen during a meeting, you can return to it through the active call bar displayed at the bottom of the screen.