Personal Conference and Audio-only Meetings

A Personal Conference meeting includes an audio portion and an online portion. Schedule or start the audio portion and the online portion is automatically created on your Webex site. If you're in the audio portion of the meeting and need to share a presentation, document, or application with meeting participants, start the online portion of the meeting. Participants can join it while still participating in the audio portion of the meeting.

The host must set up their audio PIN and save it before they can generate the Personal Conference meeting account information. The host enters the host access code and host PIN to start the meeting.

You can create and store up to three Personal Conference number accounts. When scheduling a Personal Conference meeting, select one of your Personal Conference number accounts for the audio portion of the Personal Conference meeting. You can also use your Personal Conference number account to start an instant audio conference from any phone without scheduling it first. For each account, you can generate host and attendee access codes. If you have the global call-in option enabled for your site, you can use that number for Personal Conference number accounts you create.

Your Personal Conference number account specifies the host access code that you want to use to start the audio portion of the Personal Conference meeting. It also specifies the attendee access codes that attendees use to join the audio portion of the meeting.

You can create and delete a new Personal Conference account at any time, up to 3 accounts. This generates new host attendee codes. It does not change the Webex Call-in number or toll-free numbers.

Personal Conference meetings are available only if your site supports Personal·Conferencing and your site uses Webex Audio.

Set up your Personal Conference accounts

1

Sign in to your Webex account, then click Settings.

2

Click Audio and Video.

3

Under My phone numbers, enter an audio PIN.


 

You must enter and save an audio PIN before you can generate the Personal Conference meeting account information.

4

Click Save.

5

Under Personal Conferencing, select Generate an account.

  • Your Personal Conference numbers are shown. Each Personal Conference account has two call-in numbers, a call-in toll-free number, a host access code, and an attendee access code.
    • The host must enter the host access code and host PIN in order to start the meeting.
    • The attendee access code is used by attendees to access the meeting. They will be prompted to enter it when dialing your Personal Conference number.
  • You can create up to three Personal Conference accounts. Each account can be used to schedule meetings, in order to use different access codes.
  • Select one of your Personal Conference accounts when scheduling a Personal Conference meeting. You can also use one of these accounts to start an instant Personal Conference meeting from any phone, without first scheduling it.
  • You can delete a Personal Conference account at any time by clicking next to it. Before you delete it, make sure it is not used by any scheduled meetings.
6

Click Save.

Schedule a Personal Conference or audio-only meeting from your Webex site

1

Sign in to your Webex account, then click Calendar.

2

From the Schedule drop-down menu, select Schedule a meeting.

3

Select Webex Personal Conference for the meeting type.

4

Fill in the rest of the information needed for your meeting, then click Schedule.

5

Under Audio connection options, select the Personal·Conferencing account that you want to use and set your audio connection preferences.

6

Click Schedule.

The meeting is shown when you click Calendar. You can copy the meeting info, edit the meeting, delete the meeting, start the meeting, and add invitees. You can also show a landing page to all attendees when the meeting ends.

Schedule a personal conference meeting with Webex Scheduler for Microsoft Outlook

1

Create an appointment in Outlook and enter the appointment name, location, start and end times, and recurrence.

2

In the Cisco Webex group on the ribbon in Outlook, select Add Webex Meeting.

3

Click Webex Preferences.

4

Open the Meeting type drop-down menu and select Webex Personal Conference.

5

(Optional) If you have more than one personal conference account, click Advanced settings to choose the one you want to use.

6

Click Update, then click Send.

Schedule a personal conference meeting with Microsoft Outlook

  • If you have Webex Scheduler add-on, you can schedule meetings right in Outlook. Some options that are available on your Webex site may not be available in the Webex integration to Outlook.

  • The Scheduler add-on doesn't support all the recurrence options available in Microsoft Outlook.

  • The start time for any meeting invitations that you send from Microsoft Outlook appear in the time zone that is set on your computer and might not match the time zone preferences you have set on your Webex account.

1

In your Outlook calendar, click New Meeting.

2

Click Add Webex Meeting.

3

Click Webex Preferences.

4

In Meeting type, select Personal Conference.

5

To select the Personal Conference account you want to use, click Advanced Settings and select the account.

6

Click Update.

7

In the Outlook meeting or appointment, specify the general meeting information.

  1. Type a topic for the meeting in the Subject box.

  2. In the Start time and End time lists, specify the start and end times for the meeting.

  3. To specify a recurrence pattern for your meeting, select Recurrence, and then select recurrence options.

  4. Specify any other options, such as a meeting notification.

8

Enter invitees names or email addresses in the To box.

9

Click Send.

Start a Personal Conference or Audio-only meeting

Personal Conference meetings and audio-only meetings don't start automatically at scheduled times. You must start the audio portion of the meeting first, and then you can start the online portion.


 

If you change the Personal Conference meeting to an online meeting, only the first 25 participants can join the online portion of the meeting.

Before you begin

The host must set up their Audio PIN and save it before being able to generate the Personal Conference meeting account information. See Set up your Personal Conferencing accounts.

If you want to share content, record the meeting, start video, or adjust meeting options, open Webex App and join the meeting from there.

1

Start the audio portion of the meeting by calling the number listed in the email invitation or on the Personal Conference Meeting Information page.

This button is available only if the audio portion of the Personal Conference meeting has already started.

2

Follow the audio prompts to enter the host access code and audio PIN, and state your name.

3

Start the online portion of the meeting:

  1. Select the link in the email invitation to view the Personal Conference Meeting Information page, or navigate to that page in your Webex account.

  2. Enter the host access code and host PIN to start the meeting.

  3. On the Personal Conference Meeting Information page, select Start.

Join a Personal Conference as an attendee

1

Call the Personal Conference number listed in the email invitation.

2

Follow the audio prompts to enter your attendee access code and attendee ID if you have it, and state your name.

3

You can enter the meeting once the host grants access.

Set your Webex account preferences

Phone keypad commands

You can use the following keypad commands during a personal conference meeting. The host can use functions that attendees can't.

If you start the online portion of your personal conference meeting, you can't use the phone keypad commands.

Table 1. Host and Attendees:
To...Enter...
Hear all keypad commands**
Mute your audio*6
Unmute your audio*6
Play the participant count*#
Table 2. Host Only:
To...Enter...
Lock the meeting; prevents anyone else from joining*5
Unlock the meeting*5
Send an email reminder*7
Let participants continue the meeting without the host*8 (then end the call)
Mute all attendees##
Unmute all attendees99