Text Messages on Your Handset

Your administrator may enable you to send and receive text messages from coworkers on the system. You may also be able to send text messages to people outside the system. Your administrator should tell you the text message constraints.

You can view the history of your text messages and you can set some messaging parameters to suit your needs.

Send a Text Message

You can send a message of up to 160 characters.

1

Press Menu .

2

Choose Messaging .

3

  • 6825 Handset: Choose Messaging .
  • 6823 Handset: Choose Messaging .
4

Press right on the navigation ring to display the Drafts screen.

5

Press New.

6

Use the keypad to type your message. The length of your message displays on the bottom right corner of the screen.

7

(Optional) If you need special symbols that are not on the keypad, press Symbol and choose the symbol you need.

8

(Optional) If you need special symbols that are not on the keypad, press Symbol or the center softkey and choose the symbol you need.

9

(Optional) Press Clear to delete the last character of your message.

10

(Optional) Press Clear or the right softkey to delete the last character of your message.

11

Press Send.

12

Choose the message priority from these options:

  • Normal: The message is sent in default mode.
  • Urgent: The message is sent as urgent. The recipient sees an icon with an exclamation mark on the message in their Inbox screen. You see the icon with an exclamation mark on the message in your Sent messages screen. Messages sent as Urgent display at the top of the list.
13

Choose message recipient with one of these options:

  • Contacts: When you choose this option, your local contacts list is displayed and you can select a contact.
  • Enter number: When you choose this option, you enter a phone number in the next screen.
  • Central Directory: When you choose this option, the central phone directory is displayed and you can select a contact.

The full phone number must be used for text messages. For example, if your contact has an internal extension 8902 and an external number of +2345678902, you must use +2345678902.

14

Press Send.

15

Press OK.

Reply to a Text Message Immediately

When you receive a text message, you can reply to it quickly from the text message screen. You can also reply later from the text message history.

1

Press Reply.

2

Use the keypad to type your message. The length of your message displays on the bottom right corner of the screen

3

(Optional) If you need special symbols that are not on the keypad, press Symbol and select the symbol you need.

4

(Optional) If you need special symbols that are not on the keypad, press Symbol or the center softkey and select the symbol you need.

5

(Optional) Press Clear to delete the last character of your message.

6

(Optional) Press Clear or the right softkey to delete the last character of your message.

7

Press Send.

8

Choose the message priority from these options:

  • Normal: The message is sent in default mode.
  • Urgent: The message is sent as urgent. The recipient sees an icon with an exclamation mark on the message in their Inbox screen. You see the icon with an exclamation mark on the message in your Sent messages screen. Messages sent as Urgent display at the top of the list.
9

Press Send.

10

Press OK.

Add a Text Message Sender to Your Local Contacts

When you receive a text message, you can add the person to your local contact list from the text message screen. You can also add the person later from the text message history.

Before you begin

You must be viewing a text message.

1

Press More.

2

Choose Save as contact.

3

Press Select.

4

Enter the name with the keypad and press Save.

5

Highlight a phone number entry (Work, Mobile, Home, or Other) and press Add.

6

Press Save to save the contact number.

7

Press Save to save the new contact.

Append a Text Message Sender to a Local Contact

When you receive a text message, you can append information about the person to an existing local contact from the text message screen. You can also append the information later from the text message history (see View Your Text Message History).

Before you begin

You must be viewing a text message.

1

Press More.

2

Choose Append to contact.

3

Press Append.

4

Highlight a phone number entry (Work, Mobile, Home, or Other) and press Append.

5

Press Save to save the contact number.

6

Press Yes.

Forward a Text Message

When you receive a text message, you can forward it quickly from the text message screen.

Before you begin

You must be viewing a text message.

1

Press More.

2

Select Forward.

3

Use the keypad to type your message. The length of your message displays on the bottom right corner of the screen.

4

(Optional) If you need special symbols that are not on the keypad, press Symbol and select the symbol you need.

5

(Optional) If you need special symbols that are not on the keypad, press Symbol or the center softkey and select the symbol you need.

6

(Optional) Press Clear to delete the last character of your message.

7

(Optional) Press Clear or the right softkey to delete the last character of your message.

8

Press Send.

9

Choose the message priority from these options:

  • Normal: The message is sent in default mode.
  • Urgent: The message is sent as urgent. The recipient sees an icon with an exclamation mark on the message in their Inbox screen. You see the icon with an exclamation mark on the message in your Sent messages screen. Messages sent as Urgent display at the top of the list.
10

Choose the message recipient with one of these options:

  • Contacts: When you choose this option, your local contacts list is displayed and you can select a contact.
  • Enter number: When you choose this option, you enter a phone number in the next screen.
  • Central Directory: When you choose this option, the central phone directory is displayed and you can select a contact.

The full phone number must be used for text messages. For example, if your contact has an internal extension 8902 and an external number of +2345678902, you must use +2345678902.

11

Press Send.

12

Press OK.

Delete a Text Message Immediately

You can delete a text message after you read it.

Before you begin

You must be viewing a text message.

1

Press More.

2

Choose Delete message.

3

Press Yes.

Delete all Text Messages

You can delete all received text messages after you read a message. The messages in your Text message Inbox are deleted.

Before you begin

You must be viewing a text message.

1

Press More.

2

Choose Delete all messages.

3

Press Yes.

View Your Text Message History

The text message history can contain up to 250 messages. If you have more than this number of messages, the Overwrite old messages field in the messaging settings controls if the handset overwrites old messages. For more information, see Configure Your Text Message Settings.

The messages display in different lists: Inbox, Drafts, Sent messages. When you access Messaging, the Inbox is displayed.

1

Press Menu .

2

Select Messaging .

3

  • 6825 Handset: Select Messaging .
  • 6823 Handset: Select Messaging .
4

Press right on the Navigation ring to access the next screen.

Reply to a Text Message from Your Text History

You can respond to a text message later from the text messaging history.

1

Press Menu .

2

Select Messaging .

3

  • 6825 Handset: Select Messaging
  • 6823 Handset: Select Messaging .
4

Highlight the message.

5

Press Reply.

6

Use the keypad to type your message. The length of your message displays on the bottom right corner of the screen

7

(Optional) If you need special symbols that are not on the keypad, press Symbol and select the symbol you need.

8

(Optional) If you need special symbols that are not on the keypad, press Symbol or the center softkey, and select the symbol you need.

9

(Optional) Press Clear to delete the last character of your message.

10

(Optional) Press Clear or the right softkey to delete the last character of your message.

11

Press Send.

12

Choose the message priority from these options:

  • Normal: The message is sent in default mode.
  • Urgent: The message is sent as urgent. The recipient sees an icon with an exclamation mark on the message in their Inbox screen. You see the icon with an exclamation mark on the message in your Sent messages screen. Messages sent as Urgent display at the top of the list.
13

Press Send.

14

Press OK.

Delete a Text Message from the Text Message History

You can delete a text message in the text history from your Inbox, Drafts, or Sent messages folder.

1

Press Menu .

2

Select Messaging .

3

  • 6825 Handset: Select Messaging .
  • 6823 Handset: Select Messaging .
4

Press right on the navigation ring to display the appropriate folder.

5

Press More.

6

Choose Delete Message.

7

Press Yes.

Delete all Text Messages from the Text Message History

You can delete all text messages in the text history in your Inbox, Drafts, or Sent messages folder.

1

Press Menu .

2

Select Messaging .

3

  • 6825 Handset: Select Messaging .
  • 6823 Handset: Select Messaging .
4

Press right on the navigation ring to display the appropriate folder.

5

Press More.

6

Choose Delete all messages.

7

Press Yes.

Configure Your Text Message Settings

You can set up your handset for these actions:

  • Overwrite old messages when the text message history reaches the limit. You can keep up to 250 messages. If you don't enable the handset to overwrite old messages, you have to manually delete messages when the text message history is full.

  • Save the messages you send in the text message history. By default, your sent messages are saved in the text message history.

  • Set how a new message displays when your handset is idle. When you receive a new message, you can set the handset to:

    • Display only that you have a new message.

    • Display the full message immediately. This is the default setting.

1

Press Menu .

2

Select Messaging > Settings.

3

  • 6825 Handset: Select Messaging > Settings.
  • 6823 Handset: Select Messaging > Settings.
4

Choose Overwrite old and press On or Off. By default, this field is set to Off.

5

Choose Sent Messages and press On or Off. By default, this field is set to On.

6

Choose Display and press On or Off. By default, this field is set to On.