The Webex Education Connector for Teachers

Set up

Set up the Webex Education Connector

Customize the Webex Education Connector preferences for your course.

Choose which of the following features you want to enable and click Apply.

Classroom Collaboration
Virtual Meetings
Office Hours

Each feature that you choose appears as its own tab. If you don't see one of the options, your school’s LMS administrator hasn't enabled it.

Select your time zone and click Save.

In the Authorize with LMS section, enter the credentials that you used to sign into the LMS and follow the prompts to authorize.

Authorizing syncs the Webex Education Connector with your LMS and allows anything that is scheduled in Virtual Meetings to also appear on the LMS calendar. Authorizing is also required to use the Classroom Collaboration and Grading features.

(Optional) If you want to award participation points to students automatically when they attend a meeting or class, go to Webex Meetings Attendance Grading and select Turn on.

You must authorize the Webex Education Connector with your LMS before you can enable grading.

(Optional) Go to Reminder Bot and select Turn on to have the Reminder Bot post messages before meetings start in the Webex space for a class or meeting.

Classroom collaboration

Launch classroom collaboration

Before you can use Classroom Collaboration, Webex Education Connector must be authorized with your LMS. Verify that Webex Education Connector is authorized, or authorize it yourself.

1	Click the Setup tab, go to the Authorize with LMS section.
2	Click Authorize if the button is blue and follow the on-screen prompts to sync the Webex Education Connector with your LMS.
3	Click the Classroom Collaboration tab from the Webex Education Connector in your course and sign in using your Webex credentials. Once you sign in, a team automatically gets created for your course. Every student enrolled in your class becomes part of the team and gets added to the default General space.

Create a space

In the Webex app, teams help you keep everything organized by categorizing multiple spaces under a common theme. When you open Classroom Collaboration for the first time and sign in, you automatically create a team for your course. Everyone that is enrolled in your class gets added to the team and to the team's General space.

In addition to the General space, you can create more spaces in your course for different groups of students.

Go to the Classroom Collaboration tab in your course and sign in, if necessary.

Click Create New Space.

Enter a name for the space, then click Create Space.

Spaces that you create in your LMS also appear in the Webex app for desktop, mobile, and web. However, you must create a space from the Webex Education Connector for it to appear in your LMS.

Send a message

When you send a message to a person for the first time in Webex, you create a conversation between just the two of you. The next time you message that person, your conversation picks up right where you left it. When you send a message to a space with more people, all the members of that space can see your message.

Go to the Classroom Collaboration tab of the Webex Education Connector.

Select the space or person you want to send a message to.

Click the message area, type your message, and then press Enter.

You can also send a message in a space anywhere you have access to the space. You can see messages from the Classroom Collaboration tab in Webex Education Connector and from the Webex app.

Invite members to a space

All users who are enrolled in the course get added as members in the default General space that is created when you first open Classroom Collaboration. When you create new spaces, you must manually add members to those spaces.

1	Choose the space from the spaces list.
2	Click the People tab and click +Add People.
3	Enter the name or email address of the person that you want to add and choose them from the list to add them to the space.

Share a file

Easily and quickly share files, such as lecture notes or a group project, using Classroom Collaboration.

1	Drag and drop your file into the message area or click Attachment and select a file.
2	Press Enter to send your attachment.

Virtual meetings

Schedule a meeting

The Virtual Meetings feature of the Webex Education Connector allows you to schedule and host a one-time or recurring meeting with your class.

Go to the Virtual Meetings tab and click + New Meeting.

Enter the following information:

Name—Enter a descriptive name for your meeting.
Meeting Date—Indicate when you want the meeting to take place.
Duration—Set how long you want your meeting to last.
Choose session type—Choose Meeting, Training, or Event.
Recurrence—Choose how often you want your meeting to repeat, such as daily or weekly. Also choose when your meeting will stop repeating, such as on a specific date or after a certain number of meetings.
Unlocked Meetings-Instructors can control whether or not users outside of their school's Webex organization can join unlocked meetings. Choose whether guest can join the meeting directly, whether they must wait in the lobby and be admitted by the host, or cannot join the meeting.
Automatic lock—Have your meeting lock automatically when you start it.
Automatic recording—Choose to automatically record your meeting when you start it.

Click Create Meeting.

After you create a meeting, it appears in your Upcoming tab, where everyone that is enrolled in the course can see it. From here, you can edit or delete individual meetings a recurring series of meetings.

If there are multiple instructors in one course, you can only start, edit, and delete the meetings that you created. You can't start, edit, or delete meetings that are scheduled by others in the course.

You can view your past meetings in the Past Meetings tab.

Sync meetings to your LMS calendar

If you use Canvas, Moodle, D2L/Brightspace, or Schoology, you can sync meetings to your LMS calendar by authorizing the Webex Education Connector in your LMS.

In your LMS, go to the Setup tab.

In the Authorize with LMS section, click Authorize and follow the prompts.

The Authorize icon appears gray once authorized.

Start a meeting

In the Webex Education Connector, go to the Virtual Meetings tab.

In the Upcoming tab, find your meeting and click Start.

If you authorized the Webex Education Connector with your LMS and are signed in to Webex Meetings from the Virtual Meetings tab you can also start meetings from your LMS Calendar.

Record a meeting

With Webex Meetings, you can record meetings and make those meetings available in the course using the Webex Education Connector.

In order for recordings of Virtual Meetings to appear in the Webex Education Connector, you must schedule the meeting in the Webex Education Connector and be signed in to Webex from within the Webex Education Connector when you start the meeting.

Webex Meetings sessions expire after several days of inactivity. We recommend that you sign out and sign back in to Webex from the Webex Education Connector every few weeks to keep your session active.

During your Webex meeting, click Record.

Select Record in cloud, and then click Record.

When needed, click Record and do one of the following:

Click Pause and Resume to maintain a single recording.
Click Stop to end your current recording.

After your meeting ends or you stop recording, the recording appears under the Recordings tab in Virtual Meetings. Depending on the file size and bandwidth, it can take up to 24 hours to receive the recording in the Webex Education Connector.

Grading

Grading overview

When you enable grading, an assignment appears in your LMS grade book called Webex Meetings Attendance Assignment. The Webex Meetings Attendance Assignment shows the attendance grade for students based on the grading settings configured in the Setup tab.

Students must join the meeting from the Virtual Meetings tab in the Webex Education Connector to record their attendance.

If a student’s name doesn't appear on the attendance list, you either need to manually sync the students or the student needs to launch the Webex Education Connector from the course in the LMS at least once.

Turn on grading

Before you begin

Make sure that you authorized the Webex Education Connector with your LMS.

From the Webex Education Connector, find the Webex Meetings Attendance Grading section, and click Turn on.

Review the instructions and click Confirm.

Once you have enabled the grading feature in your course, it can't be disabled.

Set the Present and Absent score weightings.

Configure the additional assignment settings.

Click Recalculate Course Grade.

Enable grading for a meeting

Enable grading for each meeting that you want to grade attendance for.

1	Go to the Virtual Meetings tab and click Past Meetings.
2	Click the Action icon, and then click Enable Grading for Meeting.

Once you enable grading for the meeting, students who attended the meeting or class and joined using the Webex Education Connector appear as present with the time they joined. Students who don't attend are marked as absent.

Calculate grades

Just as you must enable grading for each individual meeting, you must recalculate grades after each meeting to count towards the assignment score.

The grade for each student is calculated as follows:

(Present Score)*(Total number of times student was present)+(Absent Score)*(Total number of times student was absent)/(Total Number of Meetings Held*Present Score)

1	Go to the Setup tab and find the Webex Meetings Attendance Grading section.
2	Click Recalculate Course Grades.

What to do next

Check your LMS grade book to make sure that the recalculation was successful.

Update the grade book

If you make any changes to the attendance for a meeting, you must recalculate the grades for your changes to take effect. This includes changes like enabling grading for a meeting, changing the attendance for a student, or disabling grading.

After making any changes to attendance, go to the Setup tab and click Recalculate Grades.

Recording library

Recording library overview

The Recording Library allows you to create recordings that aren’t tied to a specific course. Use the meeting to record yourself teaching a course or explaining a topic without having any participants. You can publish your recordings in any of your courses so they can be reused from semester to semester.

Create a new recording

Go to the Recording Library tab in the Webex Education Connector.

If prompted, sign in to Webex meetings using your regular Webex credentials.

Click Create new recording.

Review the instructions and click OK.

Your Webex Personal Room opens for you to start the meeting.

Click Record in the Webex meeting, and make sure In the Cloud is selected as the recording location.

Publish a recording

After your meeting ends or you stop recording, the recording appears in the Recording Library tab for you to view and publish to courses. Recordings aren't available for students until you publish them to a course.

In order for a course to appear in the Recording Library, you must install the Webex Education Connector in that course and open it at least once.

Click Publish and select the courses that you want to make the recording available in.

Once you publish the recording, students can access it from the Recordings tab within Virtual Meetings.

Delete a recording

You can delete recordings that you created in the Recording Library tab. Deleting a recording removes it from the Recordings tab under Virtual Meetings in all courses in which you published it.

1	Go to the Recording Library tab in the Webex Education Connector
2	Find the recording to delete, and then choose Delete. The recording is no longer available in the Webex Education Connector, but still exists in your Webex site.

Office hours

Office hours overview

You can schedule and host office hours using the Webex Education Connector. Under the Office Hours tab, set your availability and indicate times when your students can meet with you. The office hours you set apply to every course that you're an instructor for. If there are multiple instructors for a course, students must choose you from the list of instructors to schedule a meeting with you.

Office hours meetings allow students to schedule meetings directly with you. If you want to hold office hours for multiple students at a time, we recommend that you create a virtual meeting and name it “Office Hours.”

Set office hours

The Office Hours feature of the Webex Education Connector allows you to indicate your availability on different days and times so your students can meet with you.

Go to the Office Hours tab in the Webex Education Connector.

If prompted, sign in to Webex meetings using your regular Webex credentials.

Under the Weekly Hours tab, set the following:

Meeting duration—Set the duration for your meetings.
Meeting buffer—Set the buffer time before and after meetings.
Date range—Set the range of dates during which students can schedule meetings.
Set weekly hours—Specify the days and times you are available each week.
Time zone—Set the time zone for your office hours meetings. This time zone applies to all courses where you enable office hours.

Scroll down and click Save.

Your students can now select a time to meet with you. When a student successfully schedules time to attend your office hours, that appointment isn't available to anyone else. You get an email with the meeting link and see the meeting in your Upcoming Meetings list on your Webex site.

Update your office hours with date override

Use the Date Override feature to change your general availability on specific dates so that your office hours accurately reflect your availability. You can block availability for an entire date, remove time intervals from a date, or add new time intervals to a date.

1	Go to the Office Hours tab and click Date Override.
2	Select a date and use the following options to change your availability for that date: Toggle Available on this day? off to block all availability for the specified date. Click the trash icon next to an existing time interval to block that time for the specified date. Click +Add availability to add a new time interval for the specified date.
3	Click Save.

What to do next

You can have a maximum of 50 future date overrides set at any time. Any office hours meetings scheduled on a date before you set the date override remain scheduled the same. If necessary, you can reschedule these meetings in Webex.

Set the time zone of your office hours

Specify a time zone for your office hours so that it is always consistent when students schedule time to meet with you.

1	Go to Office Hours tab in theWebex Education Connector.
2	Click Set weekly hours and choose your preferred time zone.
3	Click Save.

The new time zone updates in all courses you are enrolled in. Any previously scheduled meetings remain in the original time zone.

Analytics

View analytics

On the Analytics page, you can see how many spaces in Webex have been created by you and your students, the total number of meetings that have been scheduled (including meetings, events, and training sessions), and the total office hours booked.