Webex Integration to Microsoft Outlook for Windows Introduction

Webex integration to Microsoft Outlook is part of Webex Productivity Tools. Webex integration to Outlook for Windows gives you an easy way to schedule or start Webex meetings using Outlook.

Your site administrator may have installed Webex Productivity Tools for you. If not, you can download it from your Webex site. See Install and Set Up Webex Productivity Tools for Windows.

Meeting invitees don't need to use Outlook to join the meeting, and only need a Webex account if the meeting is restricted to Webex users on your site.

The Webex integration to Microsoft Outlook adds a button and a drop-down list to the Home ribbon in Outlook. Most of the options are self-explanatory, but there are a few under Schedule Meeting > More, that might need a bit of an explanation.

• Meeting Templates—Lets you view templates that you or your site administrator saved on your Webex site. The templates contain meeting settings. You can select the template that meets your needs. Meeting templates are available only if site administration settings allow hosts to use templates for Outlook.

• Set Scheduling Permission—Opens the My Webex > Scheduling Options page on your Webex site on which you can assign a delegate to schedule or edit meetings on your behalf.

• Start Personal Conference Meeting—Lets you Start Personal Conference Meeting. If you don't have a Personal Conference number it takes you to the Webex site where you can generate a the Personal Conference number by adding the Host access code and Attendee access code.

• Go to Webex Site—Takes you to the Webex site where you can start, join, or schedule a meeting and can see all your Webex site controls in one place.

• Help—Takes you to the help documentation for Cisco Webex Productivity Tools.

• Check for Updates —Checks if you have the latest version of Productivity Tools, and there is a new version available, allows you to download it.

• Sign Out—Signs you out of Productivity Tools.