Check scheduled Webex meetings

You can check the scheduled Webex meetings for the day on your phone.

Before you begin

  • Your phone has connected to Cisco Webex cloud.
  • Your administrator has configured the calendar feature on your phone.

1

On the phone home screen, press Calendar.

For Cisco Desk Phone 9851, you can also press Calendar hardkey to open the meetings list.

The Calendar (n) screen displays, where <n> represents the count of meetings you have for the rest of the day.


 
The calendar list only contains the Webex meetings.
2

Select your desired meeting by using the Navigation Cluster, press Details to display more information of the selected meeting.

The next screen displays the following information of the meeting:

  • Meeting status
  • Meeting title
  • Meeting organizer
  • Meeting start time and end time

The meeting status typically shows the following information:

  • Starting in <n> minutes: Describes how soon the meeting will start, where the value range of <n> is 1–5.
  • Just started: Notifies you the meeting will start in 30 seconds.
  • In progress <duration_time>: Shows that the meeting has started for the displayed duration and your phone still isn't in the meeting.
  • In meeting: Shows that your phone is in the meeting.

3

To join a meeting, press Join.

4

To exit the current screen, press Back.

Join a meeting

You're prompted to join a meeting 5 minutes before it starts. If you choose to snooze the reminder, you will be prompted again 5 minutes later or at the meeting start time. If you ignore the notification, you will not be prompted again, but you can still find and join the meeting from the Calendar list, which shows you the scheduled meetings for the day.

Depending on the meeting configuration by the host, you may be prompted for the PIN code when joining a meeting. Usually, the PIN code is included in the invite. If you don't have the meeting PIN, ask your meeting host for it.

Before using your phone for meetings, keep the following points in mind:

  • You can only join one meeting at a time. To join another meeting, leave the ongoing one first.
  • You can't be in a meeting and on a call simultaneously.
    • If you want to handle a call during a meeting, such as answering or placing a call, using call park or call pickup, resuming or barging a shared call , you will be prompted to leave the meeting first.
    • If you want to join a meeting during a call, you will be prompted to end the call first.
  • If you want to check your voicemail during a meeting, you will be prompted to leave the meeting first.
  • Besides that, the following softkeys and hardkeys are disabled during a meeting:
    • Conference
    • Hold/Resume
    • Transfer
    • Barge and BargeSlnt
1

When prompted, press Join from the meeting notification to join a meeting.

You can also join an ongoing meeting from the Calendar list. From your phone home screen, press Calendar, select your desired meeting, and then press Join. The digit next to the screen title Calendar shows the count of meetings you have for the rest of the day.

When you are prompted with multiple meetings at the same time, a digit that shows the number of the meetings displays at the title. Select your desired meeting to join from the list.

2

If prompted, enter the meeting password.

3

(Optional) To leave the meeting, press Leave.

4

(Optional) To go back to the home scree, press Home.

Configure personal room meeting on a line key

You can press an idle line key on your phone to set up a speed dial for personal room meeting. When configured, you can directly join the specified meeting by pressing the line key.

Before you begin

Your phone has connected to Cisco Webex cloud.

1

Press any idle key on your phone for at least two seconds.

2

In the Speed dial screen, enter the name and number.

The number must be a valid SIP URL. For example, <user_id>.cisco@webex.com, <user_id>@go.webex.com, or <user_id>@co.webex.com, depending on the Webex site URL you select.

3

Press Save.