You can control how people share files with Pro Pack for Control Hub.
Prevent people from sharing files in your spaces
1 | Sign in to Control Hub at https://admin.webex.com, and go to . | ||
2 | Scroll to Collaboration Restrictions and then:
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Restrict file sharing by file type
Before you begin
These controls require Pro Pack for Control Hub.
1 | Sign in to Control Hub at https://admin.webex.com and open the page. |
2 | Find File type restriction and check Allow upload and download for specific file types. (If you clear this box, then users can share all file types in spaces.) |
3 | Enter a comma separated list of file extensions, then click Allow. For example, enter jpg,txt,png,doc and click Allow. You see these file types added to the allow list that shows below the text field. Users cannot share files with extensions that are not on the allow list. You can also Clear All if you need to change the allow list. |
Prevent groups in your organization from sharing files
With Pro Pack for Control Hub, you can prevent people in specific Active Directory groups from sharing files.
Before you begin
You must be synchronizing your Active Directory groups.
1 | Sign in to Control Hub at https://admin.webex.com, and go to . |
2 | Select a group from the list. This opens the group's settings. |
3 | Configure this group's file sharing policy:
If a user is a member of multiple groups and any of these collaboration restriction settings is selected in one or more groups, then that restriction applies to the user. |
Prevent people from sharing files outside your corporate network
With Pro Pack for Control Hub, you can include the IP ranges for your organizations network and ensure that people can't share files in Webex App, when people are not on the corporate network.
1 | Sign in to Control Hub at https://admin.webex.com, and go to Organization Settings. | ||
2 | Scroll to Network location and enter your IP addresses or ranges. Use commas to separate multiple ranges.
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3 | Go to . | ||
4 | Turn on Restrict external file sharing. IP range or address-based restrictions only apply to file upload, preview, download and to whiteboards and annotations. IP range or address-based restriction does not apply to sharing animated GIFs and previews for shared links. |
Prevent people in your organization from uploading large files
With Pro Pack for Control Hub, you can set a limit on the maximum file size that users can upload to your Webex spaces. This feature helps you to comply with your organization's file sharing policy.
1 | Sign in to Control Hub at https://admin.webex.com, and go to . |
2 | Scroll to find the Collaboration Restrictions |
3 | Enter a value (in MB) for your File upload size restriction and save your changes. 2048 MB (2 GB) is the maximum possible file size, and is also the default upload limit. You can reduce it to any value in the range from 1 to 2048 MB. Your users, and also guests in your organization's spaces, are prevented from uploading files that are larger than this value. |