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Jul 12, 2018 | view(s) | people thought this was helpful

Invite Attendees and Presenters to a Cisco Webex Training Session

Invite People to a Webex Training Session

You can invite both attendees and presenters to a training session by entering email addresses or selecting contacts from your personal address book. All you have to do is specify their contact information and then add them to your list of attendees.

Invite

Result

Personal Contacts

Invite any individual contacts from your personal address book. If you use Microsoft Outlook, you can import contacts from an Outlook address book or folder.

My Groups

Invite any contact groups from your personal address book.

Company Address Book

Invite contacts from your organization's address book to access contacts added by your site administrator. If your organization uses a Microsoft Exchange Global Address List, your site administrator can import their contacts to this address book.

Each person you invite receives an invitation email that includes the following:

  • A link to join the training session or to obtain more information.

  • The training session password, if the session is password protected.

  • The teleconferencing information, if the session includes an integrated teleconference.

  • The session number for the training session, if it is set to be unlisted.

Invite Attendees and Presenters to a Training Session

    1Do one of the following:
    • If you have already scheduled your training session. Sign in to your Cisco Webex site and go to My Webex > My Meetings. Select the training session that you want, and then select Edit.
    • If you are going to schedule a new training session. Sign in to your Webex site and go to Webex Training > Schedule Training.
    2On the Schedule Training Session or Edit Scheduled Training Session page, scroll to the Attendees or Presenters section. Select Invite Attendees or Invite Presenters.
    3Enter the required information for the new attendee or presenter, and then select Add Attendee or Add Presenter.

    Repeat this action for each attendee or presenter that you want to invite.

    4Check the boxes of the new attendees or presenters at the top of the window, and then select Invite.
    5Scroll to the bottom of the Schedule Training Session or Edit Scheduled Training Session page, and then select Schedule or Update.

    Invite Contacts in Your Address Book to a Training Session

      1Do one of the following:
      • If you have already scheduled your training session. Sign in to your Webex site and go to My Webex > My Meetings. Select the training session that you want, and then select Edit.
      • If you are going to schedule a new training session. Sign in to your Webex site and go to Webex Training > Schedule Training.
      2On the Schedule Training Session or Edit Scheduled Training Session page, scroll to the Attendees or Presenters section. Select Invite Attendees or Invite Presenters.
      3Click Select Contacts, and then in the View drop-down list select the address book that you want to invite contacts from.
      4Check the boxes of the attendees or presenters that you want to invite, and then select Add Attendee or Add Presenter.

      Repeat this action for each attendee or presenter that you want to invite.

      5After you are redirected to the Invite Attendees or Invite Presenters window, check the boxes of the attendees or presenters, and then select Invite.
      6Scroll to the bottom of the Schedule Training Session or Edit Scheduled Training Session page, and then select Schedule or Update.

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