When you use Webex to communicate with everyone, you can control what spaces and teams you are in and how you receive information.
Now that you've set up Webex how can you use it to get control of your own work and avoid information overload?
Get Added to Team and Spaces
In Webex, your work happens in spaces, but first you have to get added to them. Your company might automatically add you to some, where you can get started right away.
Next, your manager and project leads will probably add you to other business-critical projects. But don't be afraid to ask if there are other spaces you're missing. Reach out to others in your department and projects to see what spaces they're in. There might be a space for a critical product release or for a team building outing.
Join a Team Space
If you've been added to a team you have access to all the spaces included in it. You don't need to wait for anyone else to add you to them. Just browse through the list of spaces, and join a team space to keep up to date on what’s happening with your team.
Leave Teams and Spaces You Don't Need Anymore
Don't feel obligated to stay in teams and spaces that you don't need anymore. You might stay in a space just to get information, but you can leave a space and reduce the list of spaces you're in. Maybe you've moved to a new team and you don't need to be in your old team any more, you can simply leave the team .
Rename Teams and Spaces
When teams and spaces are created, people use the names to know what's happening in those teams and spaces. But, maybe the context has changed from planning to developing, update the space name to quickly show people that update. After you change the name, a little note is added into the space to let everyone know. Just make sure you don't change the name of your space too often or people won't be able to find it.
You can add emojis to your space or team names.
Organize Messages and Spaces
As you're reading your messages, you might find ones that you want to reference again later or that need you to research before responding, just flag them for future reference. When you find you're searching for the same space to check each day, you can add the space to your list of favorites and then filter your spaces to read your favorite spaces first.
When you have been added to lots of spaces, it can be easy to miss that important message from your team. You can set notifications for messages when you're mentioned in specific spaces, or play a sound for new messages.
Find Messages, People, or Spaces
If you’re looking for a particular phrase, or maybe you know somebody posted an important file, you can search through the spaces you’ve joined.
Let People Know You're Busy
When you need to focus on something, an upcoming meeting or responding to messages from your team, you can set your status to let people know that you're busy . You won't receive any notifications for new messages.