Instant Meeting with Meet Now

If your Webex Training website includes the instant training session option, you can start a training session at any time, without the need to schedule it first. An instant, or impromptu, training session can include an audio conference.

Once you start an instant training session, you can optionally invite attendees. Each invited attendee receives an invitation email message that includes information about the training session and a link that the attendee can select to join the training session.

To receive a callback, an attendee must have a direct phone line. If a receptionist answers the call, or the attendee's phone system uses a recorded greeting for incoming calls, the attendee cannot receive a callback. However, an attendee without a direct phone line can join an audio conference by calling a call-in phone number, which is always available in the Session window, on both the Info tab and in the Session Information dialog box.

Task

Action

Edit your default settings for instant meetings.

  1. Log in to your Webex site.

  2. Go to My Webex > Preferences.

  3. Under "Meet Now" Settings, edit the default options for your instant meetings.

Start an instant meeting from your Webex site.

  1. Sign in to your Webex Training website.

  2. On the left navigation bar, select Host a Session > Instant Session.

  3. Enter the training session's topic.

  4. Enter a password. A valid password should contain at least six characters.

    (Optional) If you want the training session to be included in the list of sessions on the training session calendar, select Listed on public calendar. For details, see Specify Whether a Training Session is Listed or Unlisted.

    (Optional) To include an integrated audio conference, check the Audio Conference check box.

  5. Select Start Session.

  6. If you selected an audio conference, select the type of conference that you want on the Audio Conference Settings page that appears. Select OK.

  7. If your Webex Training site requires that you provide tracking information for the training sessions that you host, do one of the following for each option on the Tracking Codes page that appears. Choose from:

    • Enter a code or other text in the box.

    • If required by your site administrator, select a code from a predefined list.

    • If a predefined list of codes is available, select the code's label, then select a code. Select OK.

  8. Follow the instructions in the dialog box to start the audio conference.

    (Optional) After starting the session, invite attendees to the training session by sending them invitation email messages that include instructions for joining the training session.

Start an instant meeting from Webex Productivity Tools shortcuts.

Do any of the following to start an instant meeting:

  • Select Meet Now in the Webex Productivity Tools panel. If the panel is not open, open it from the Webex Productivity Tools shortcut on your desktop or from the Windows Start menu.

  • Right-click the Webex Productivity Tools taskbar icon and then select Meet Now.

  • Select Meet Now in the Webex toolbar in Microsoft Outlook.

Start a Scheduled Training Session

Training Sessions do not start automatically at scheduled times. As the training session host, first start a training session, then attendees can join the session. You can start a training session that you scheduled at its starting time, or any time before or after that time.

Do one of the following:

Options Description
Start a scheduled training session from a confirmation email message

  1. Open your confirmation email message, and then select the link.

  2. Sign in to your Webex Training website and then select Log In.

  3. Select Start Now.
Start a scheduled training session from your training sessions page

  1. Sign in to your Webex Training website.

  2. On the navigation bar, select My Webex > My Meetings.

  3. Use the Daily, Weekly, Monthly, or All Meetings tab to find the training session that you want to start.

  4. Select Start.

Modify a Scheduled Training Session

After you schedule a training session, you can modify its starting time, topic, password, agenda, and so on, at any time before you start it.

If you update any information about a training session, including adding or removing attendees, you can choose to send attendees a new invitation email message. The message informs them that you have modified the training session information. Attendees whom you removed from the attendee list receive an email message informing them that the training session was canceled.

1

Do one of the following:

Options Description
To modify a scheduled training session from a confirmation email message

  1. Open your confirmation email message, and then click the link.

  2. Sign in to your Webex Training website and then select Log In.

  3. Select Edit.
To modify a scheduled training Session from your training sessions page

  1. Sign in to your Webex Training website.

  2. On the navigation bar, select My Webex > My Meetings.

  3. Use the Daily, Weekly, Monthly, or All Meetings tab to find the training session that you want to modify.

  4. In the list of training sessions, select the topic name for your training session and select Edit.
2

Modify the training session. For more information about the options that you can modify, see Start a scheduled training session.

3

Select Update.

Cancel a Scheduled Training Session

You can cancel any training session that you have scheduled. Once you cancel a training session, you can choose to send a cancellation email message to all attendees whom you invited to the training session. Canceling a training session deletes it from your list of training sessions.

You can cancel a training session from:

  • The confirmation email message that you received after you scheduled the training session.

  • Your list of training sessions in My Webex.

If the iCalendar feature is available on your site, and you have added this training session to your calendar, select Remove From My Calendar to remove it. There is also a link available in the email confirmation message.

1

Do one of the following:

Option Description
To cancel a scheduled training session from a confirmation email message

  1. Open your email confirmation message, and then select the link.

  2. Sign in to your Webex Training website and select Log In.

To cancel a scheduled training session from your training sessions page

  1. Sign in to your WebexTraining website.

  2. On the navigation bar, select My Webex > My Meetings.

  3. Use the Daily, Weekly, Monthly, or All Meetings tab to find the training session that you want to cancel.

  4. In the list of training sessions, check the check box for the training session you wish to delete.
2

Select Delete.