The following best practice tips can help you to share content more effectively:

  • To save time, open any applications you want to share before the meeting or webinar starts.

  • For a maximum amount of bandwidth, close any applications that you do not need or that use bandwidth, such as instant messaging programs, or programs that receive audio or video from the web.

  • Try not to cover a shared application or web browser with another window on your computer's screen. A crosshatched pattern appears in participant sharing windows where the other window is covering the shared application or browser.

  • To switch your display between shared software and the meeting window, pause sharing before you return to the meeting window, and then resume sharing once you return to the shared application.

  • If you have more than one monitor, when you share an application or web browser, the participants can see it on whichever monitor you are displaying it. If you move the application or web browser to another monitor, it is still visible to the participants.

  • To share a document such as a Microsoft Word or Excel file, you can improve the meeting experience for these participants by selecting Share content, choosing the file or application, and then Optimize for text and images.

  • To share Powerpoint slides with animations and transitions, use application sharing or screen sharing and select Optimize for motion and video.

  • While presenting and sharing a file, use the page controls at the top of the tab you are sharing to move forward and backward through a document. You can also set a specific time interval before a document automatically advances by going to the View menu and selecting Automatically Advance Pages.

  • To prevent distractions and maintain privacy, hide all notifications (including meeting and email notifications) that may pop-up on your screen, as they will be seen and read by others in the meeting while sharing. System messages that open cannot be read by others, but will hide part of the screen until closed.