Schedule a meeting from the Meetings calendar when you want to schedule a future one-time or recurring meeting.

You or anyone you assign as a cohost can start the meeting, invite people to it, start breakout sessions, record the meeting, and share the recording.
Before you begin
You can schedule one-time or recurring meetings using Microsoft Outlook or Google Calendar. You can schedule a one-time meeting using the Webex App scheduler.
1 | Go to Meetings | ||
2 | Click Schedule a meeting. ![]()
If you're using Microsoft Outlook to schedule meetings, you schedule a Personal Room meeting. Webex App opens a new Outlook invite with all the meeting details. All you need to do is add the people you need to invite, select the date and time, and send the invite. If you're using Google Calendar to schedule meetings, you schedule a Personal Room meeting. Webex App opens a Google calender invite in a new tab in your default browser. All you need to do is add the people you need to invite, select the date and time, and send the invite. | ||
3 | If you're using the Webex App scheduler to schedule meetings, edit the name of the meeting in Topic, and select the Date and Time for your meeting. Choose whether you want to schedule a one-time meeting link or use your Personal Room. If you choose a one-time meeting link, change the password, if you want. Optionally, add a Description of the meeting. It'll be included in the email invitation if your administrator has set up your account with Cisco Webex Hybrid Calendar Service. | ||
4 | Add Invitees by typing their name or email address. When you start typing someone's name, Webex App provides suggestions for you. Choose a name from the list. If your account has Hybrid Calendar , initially, Unknown availability
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5 | If you chose a one-time meeting link and have the full-featured meetings experience, click Advanced Settings to customize audio options, add a cohost, enable breakout sessions, and more. For more information about these settings, see Advanced Scheduling Options. It describes all of the options available when you schedule a meeting from your Webex App site, including the subset of options available when you schedule a meeting in the Webex App. | ||
6 | Click Schedule. The meeting is added to your calendar. An email invitation is sent to everyone who's invited to the meeting. |
What to do next
If you need to make changes, you can update the meeting details or cancel the meeting.
1 | Go to Meetings, |
2 | Tap Schedule
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3 | Tap Schedule to schedule your meeting. |
1 | Go to Meetings |
2 | Tap Schedule
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3 | Tap Schedule to schedule your meeting. |
Once you schedule your meeting, the people you invited get an email sent to them automatically to let them know. If you edit the invite or cancel it, a new email is sent to everyone invited so they stay up to date.
1 | Sign in to Webex, click .
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2 | Select a Meeting type from the drop-down list, if your account has more than one associated with it. Meeting types are the default or customized sets of meeting features available for your organization. | ||||
3 | Enter a name for the meeting in Meeting topic, add or change the password, if necessary, and select the Date and time for your meeting. | ||||
4 | You can set the meeting to repeat by checking the Reccurence check box. You can schedule your meeting to happen daily, biweekly, monthly, and more. | ||||
5 | In the Attendees section, enter the email address of the people you're inviting. The Attendees field suggests people who you've invited before, existing accounts on your Cisco Webex organization, and contacts in your address book. If the person has a host account in your organization, you can make them an alternate host by clicking | ||||
6 | For other options, select Show advanced options. Your Cisco Webex options may be set to include:
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7 | If you want to save these settings to use as a template in the future, click Save as template. Otherwise, click Start to start your meeting right away, or click Schedule if you're meeting later. For schedule meetings, you can add the meeting to your calendar by opening the meeting from the Meetings tab and clicking Add to my calendar An iCalender (.ics) file downloads. Select the .ics file and accept the meeting. To invite others to your meeting, send the .ics file as an email attachment. |