send an email reminder to participants not in the meeting

Take a peek at the list of people who aren't in the meeting yet, select their names, and send them a reminder. They get a friendly email that includes a handy link to join the meeting right away. The email says, You are invited to a Webex meeting in progress.

This feature is available on our Webex Suite meeting platform. Find out if your meetings use the Webex Suite meeting platform.

  • Only hosts and cohosts can remind invitees to join.
  • If you use your Personal Room for the meeting, only invitees from organizations that have Common Identity appear in the list of people who are Not in the meeting.
  • Invitees from organizations that don't have Common Identity appear in the Remind list, even if they've already joined the meeting.
  • Participants invited to join by phone (PSTN call) don't appear in the Remind list because there's no email address associated with them.

If search brought you to this article but you want someone to join that you didn't invite when you scheduled the meeting, add them after the meeting starts. Or, if the meeting hasn't started yet update the list of invitees to include them.

1

During the meeting, do the following to remind one person to join:

  1. Click Open participants panel , if the participants panel isn't already open.

  2. Under Not in the meeting, locate the person, hover over their name, and click Send email reminder email reminder button > Send.

You can also click More options > Invite and remind > Remind.
2

During the meeting, do the following to remind multiple people to join:

  1. Click Open participants panel , if the participants panel isn't already open.

  2. Click Invite and remind > Remind.

  3. Select the people you want to remind, and click Send.

1

During the meeting, do the following to remind one person to join:

  1. Tap to open the participants panel.

  2. Under Not in the meeting, locate the person, tap their name, and tap Send email reminder.

You can also tap More options > Invite and remind > Remind.
2

During the meeting, do the following to remind multiple people to join:

  1. Tap More options More > Invite and remind > Remind.

  2. Select the people you want to remind, and then tap Send.