Personal Conference and Audio Only Meetings

From the left navigation bar of your Cisco Webex site, select Meetings, then click Schedule .

Select Webex Personal Conference for the Meeting type.

Fill in the rest of the information needed for your meeting, and click Schedule.

To schedule a Personal Conference meeting, do one of the following:

• Select New items > Meeting or Appointment or from the Microsoft Outlook calendar select New Meeting or New Appointment.
• Select the Schedule icon on the Webex Productivity Tools panel.
• Select Schedule Meeting > Schedule Personal Conference Meeting or Schedule Audio Only Meeting on the Microsoft Outlook toolbar.

In the Outlook meeting or appointment, specify the general meeting information.

1. Type a topic for the meeting in the Subject box.

2. In the Start time and End time lists, specify the start and end times for the meeting.

3. (Optional) To specify a recurrence pattern for your meeting, select Recurrence, and then select recurrence options. For information about differences in recurrence patterns between Webex and Microsoft Outlook, refer to Recurrence Pattern Limitation for the Cisco Webex Integration to Outlook.

4. (Optional) Specify any other options, such as a meeting notification.

Enter invitees names or email addresses in the To box.

Select Add Personal Conference Meeting.

If necessary, enter the Personal Conference Meeting information requested.

If necessary, in the Webex Settings Audio & Tracking tab, choose the audio connection type and any other required options.

(Optional) Select the Resources tab to add alternate hosts.

Select OK.

Select Send to send the meeting invitations to the invitees.

Do one of the following:

• On the Mac toolbar, select the Webex ball icon and select Schedule Personal Conference Meeting.

• In Outlook, select the Webex ball icon and select Schedule Personal Conference Meeting.

Specify the general meeting information.

1. Type a topic for the meeting in the Subject box.

2. In the Start time and End time lists, specify the start and end times for the meeting.

3. To specify a recurrence pattern for your meeting, select Recurrence, and then select recurrence options. For more information, refer to Recurrence Pattern Limitation for the Webex Integration to Outlook.

4. (Optional) Specify other options that Microsoft Outlook provides, such as a meeting notification.

Enter invitees names or email addresses in the To box.

Select Add Personal Conference Meeting.

If necessary, enter the Personal Conference Meeting information requested.

Specify Personal Conference meeting settings.

1. (Optional) Enter a meeting password for Webex invitees. If a meeting password is required by your site, an asterisk shows next to the box.

2. (Optional) From the list of invitees, select any alternate hosts for the meeting. For more information, see Add Alternate Hosts for Scheduled or Personal Room Meetings.

3. Select the Audio connection to use.

Select Send to send the meeting invitation to the invitees.

To schedule a Personal Conference meeting:

• In your Lotus Notes Calendar, select Schedule a Meeting.
• Select the Schedule icon on the Webex Productivity Tools panel.

Select Add Personal Conference Meeting or Add Audio-Only Meeting.

If necessary, enter the Personal Conference Meeting information requested.

Specify general meeting information:

1. Enter a Subject for the meeting.

2. Specify the start and end times for the meeting.

3. (Optional) To specify a recurrence pattern for your meeting, select Repeat, and then select recurrence options. For more information, see Specify a Recurrence Pattern for a Meeting.

4. (Optional) Specify other options that Lotus Notes provides, such as a meeting notification.

To invite people to the meeting, select an address book icon and in the Invitees panel select invitee names or enter the names manually.

Process the invitation.

• Select Save and Send Invitations to send the invitations to attendees.
• Select Save as Draft, and invite attendees to the scheduled meeting later.

Start the audio portion of the meeting by calling the number listed in the email invitation or on the Personal Conference Meeting Information page.

Follow the audio prompts and enter the host access code and audio pin.

Start the online portion of the meeting,

1. Select the link in the email invitation to view the Personal Conference Meeting Information page, or navigate to that page through your Webex site.

2. The host access code and host pin needs to be entered for the host to start the meeting.

3. On the Personal Conference Meeting Information page, select Start.

Go to My Webex > Preferences.

Select Expand all to expand all sections, or select an individual section to expand it.

Specify your preferences in each section:

• General: Set the time zone, language, and locale to be used for the web pages on your Webex site. You can also set the default page for each tab.

• "Meet Now" Settings: Set default options for instant meetings that you start with Meet Now. You can select the default meeting type, meeting template, password, and audio connection options. Depending on your site settings, you can also select whether your instant meetings take place in your Personal Room.

• Audio: Enter your phone number information and Personal Conferencing information.

  Under My Phone Numbers, enter your phone numbers, and then select more options:

  Call-in authentication: If this option is enabled for your site, it allows you to call in to a meeting without having to enter the meeting number. Checking this option for a phone number in your preferences maps your account to that phone number. This feature is available only for meetings with audio that is enabled for CLI (caller line identification) or ANI (automatic number identification).

  Call Me: If your Webex site supports the Call Me service, this option allows you to receive a call from the meeting to connect to audio. You can check this option for any phone number in your preferences.

  Audio PIN: Your audio PIN helps prevent others from using your phone number to join a meeting. You may be asked to enter your audio PIN when you call in to a meeting. Your Webex site settings may require you to specify an audio PIN, especially if you use the Call-in authentication option.

  Under Personal Conferencing, select Generate account to set up to three Personal Conferencing accounts.

  Personal Conferencing accounts include a host access code that you can use to start the audio portion of a Personal Conference meeting. They also include an attendee access code so others can join.

  You can select one of your Personal Conferencing accounts when scheduling a Personal Conference meeting. You can also use one of these accounts to start an instant Personal Conference meeting from any phone, without scheduling it first.

  You can delete a Personal Conferencing account at any time.

• Video Systems: Add the video addresses for your video conferencing systems that you want to use with Webex. If your site has enabled this feature, you can receive a call from the meeting to your video system to connect to audio and video.

• My Personal Room: Specify a unique name and a unique URL, and copy the URL to share with others. Depending on your site settings, you can also specify a different URL for your Personal Room. You can set options to automatically lock the room 5, 10, 15, or 20 minutes after you enter, and to receive a notification when someone enters your Personal Room lobby while you are away from your room.

• Scheduling Templates: Manage scheduling templates that allow you to schedule meetings quickly.

• Scheduling Options: Set options for deleting completed meetings, the default meeting type, the Quick Start page, and scheduling permission.

• Support Center: Set the order of tabs that appear on the Support dashboard.

Select Save to save your changes.