Install the Meetings app

To host and attend Webex meetings from your Portal, download and install the Meetings app. You can install the Meetings app on the Portal, Portal+, Portal Mini, and Portal Go. Meetings is not currently available on the Portal TV.

1

From the Portal home screen, tap Apps.

2

Next to Webex Meetings, tap Get.

Once the app installs, it appears on the Portal home screen.

View upcoming meetings

If you have a Webex account, you can sign in to the Meetings app and view your upcoming meetings. Don't have an account? You can sign up for one for free.

1

Open the Meetings app and then sign in with your account.

2

Swipe right to view your upcoming meetings in My Meetings.


 

Meeting invitations that you haven't accepted are shown as Tentative.

Schedule Webex meetings

1

Open the Meetings app and swipe right to My Meetings.

2

Tap Schedule , and then enter your meeting info:

  • Meeting topic

  • Meeting password

  • Invitees–Enter the email addresses of the participants you want to invite.

  • Meeting date, start time, and duration

3

Review your meeting details and then tap Schedule to schedule your meeting.


 

If your meeting is within the next 15 minutes, tap Start instead.

Start or join Webex meetings

Start a scheduled meeting

After opening and signing in to the Meetings app, swipe right to My Meetings and tap Start on the meeting entry.

Start an instant meeting

After opening and signing in to the Meetings app, tap START MEETING.

Join a meeting

You can join a Webex meeting in the following ways:

  • After opening and signing in to the Meetings app, swipe left to My Meetings and tap JOIN on the meeting entry.

  • Tap JOIN, enter the meeting number, Personal Room URL, or host's username, and then tap JOIN.

Turn your video off or on

Choose whether or not you want your video and microphone turned on before you join:

  • Click Stop video Stop video or Start video Start video to turn your video off or on.

  • Click Mute Mute or Unmute Unmute to turn your microphone off or on.

The Meetings app for Portal from Facebook uses the Portal's Smart Camera to keep you in focus. This feature makes sure that other participants can still see you if you adjust your chair or move around.

Connect your audio

Set your audio settings from the following options before you join your meeting:

  • Use Internet for audio (default)—Use your Portal's speakers.

  • Call me–Enter a phone number and Webex calls you. Depending on your Webex plan, you may or may not see this option.

  • Don't Connect Audio–Use this option when you need to join a meeting and share content, and don't need audio.

Stream your meeting to Facebook Live

As a host, connect to your audiences on social media by streaming the contents of your meetings to Facebook Live.

Interact during Webex meetings

You can interact with the Meetings app and other participants in a variety of ways during a meeting.

Mute and unmute participants

After connecting your audio to the meeting, tap Mute Mute to mute yourself. Tap the icon again to unmute yourself.

While you’re muted, an icon Unmute remains on the screen letting you know that no one in the meeting can hear you. This icon appears even when the meeting controls don’t.

If you're the meeting host and want to mute a specific person, tap Participants Participants and tap Mute Mute next to their name. Tap the icon again to unmute that participant.

To mute all participants, tap Participants > Mute Control > Mute all. To unmute all participants, tap Participants > Mute Control > Unmute all.

As a host of a scheduled Webex meeting, you can select More options More optionsMeeting privilege > Mute On Entry to automatically mute participants when they join a meeting.

Change your audio connection options

Tap More options More options , and then tap Change audio connection and choose one of the following options:

  • Use Internet for audio to use a Wi-Fi connection. When you join an audio conference that's using Webex Audio or VoIP only, you use wide-band audio.


    If a participant who doesn't have wide-band audio joins a meeting that's using wide-band audio, audio for everyone is downgraded. Webex Meetings gives no warning message before the downgrade.

  • Call me–Enter your phone number.

  • Disconnect audio–Turn your audio off.

Change your video connection options

Tap Stop video Stop video to turn your video off. Tap Start video Start video to turn your video on.

Change your video background

During a meeting, you can blur your background or set a virtual background so that meeting participants can stay focused on you. When you change your background, you remain in focus while your surroundings are altered.

During the meeting, tap Stop video Stop video or Start video Start video and then tap Virtual Background. Choose one of the following:

  • To blur your surroundings while remaining in focus, tap Blur.

  • To use a default virtual background, tap the one you want.

When you're ready to send video again, tap Apply.

Search for participants

To search for participants, tap Participants Participants, and in the search bar, enter the name of the participant who you want to find.

Send chat messages

To send a private chat message, tap Participants Participants and then tap the person you want to send the message to. Tap Chat, enter your message, and tap Send.

To send a message to all participants, tap Participants > Chat > Chat with everyone. Enter your message and tap Send.

Tap Back to close the chat window.

Change participant roles

To change someone's role in a meeting, tap Participants Participants, and then tap and hold the participant who you want to change the role for. Then, tap Make presenter or Make host.

Invite more attendees

Tap Participants Participants and then tap Invite . Tap Invite by email, and then enter the email addresses for attendees who you want to invite, or you can tap Remind invitees to send out a reminder to people who you already invited.

Record a meeting

To start a recording, tap More options More options, and then tap Record . While you record, you can tap More options > Pause to pause the recording, and then More options > Resume to continue recording.

When you finish recording, tap More options > Stop recording > STOP RECORDING to end recording. After the meeting ends, you receive an email with information about accessing the recording.


You can edit recording names by going to the Recordings page, tapping More, and then tapping Edit Name.

Lock and unlock your Personal Room

Participants can't enter your Personal Room when you're not there. Once you enter your Personal Room, you control access for who can enter.

To lock your Personal Room, tap More options > Lock room. To unlock your locked Personal Room, tap More options > Unlock room.


When you lock your Personal Room and a participant enters the lobby, an indicator appears above Participants Participants.

Manage your Personal Room lobby

To see the attendees waiting in your Personal Room lobby, tap Participants Participants. Tap the participant to admit, and then tap Admit to allow them to join or Remove to prevent them from joining the meeting.

Leave or end a meeting

If you're the host of the meeting, tap End Meeting End meeting and then tap End Meeting for All.

If you're not the host of the meeting, tap End Meeting End meeting and then tap Leave Meeting.


If you're the host of a meeting and want to leave the meeting but let it continue, assign another participant host privileges.

Change your Meetings app settings

Adjust various settings in the Meetings app according to your needs. You can change notification settings, audio and video settings for meetings, and calendar integrations for your Portal.

Meetings app settings

Open the app and tap More options > Settings to view the main settings menu.

  • My Account–See your account information, and you can also SIGN OUT from this setting.

  • General–Change settings for clearing shared files and histories after Webex meetings. You can also change the app's theme.

  • Audio & video–Adjust your audio and video settings for meetings.

  • Meeting list–Integrate your Webex calendar or Microsoft Office 365 calendar with the app.

  • Help–Watch tutorial videos and access the Webex Help Center for more information on the app.

  • About–View the app version and Terms of Service.

Upload a profile picture

If your site administrator has enabled this feature, you can upload your own images to display as your profile picture. Go to More > Settings > My Account, and tap your initials or current profile picture. You can choose to do one of the following:

  • Take a photo–Use your Portal's camera to take a photo.

  • Choose existing photo–Select a photo from your device's gallery.

  • Remove photo–Delete your current profile picture.

Switch between light and dark modes

You can set your app to use light or dark mode by default. Light and dark mode change the way app pages, such as My Meetings or Recordings and meetings look.

Go to More options > Settings > General. Under Appearance, choose whether you want to use Light or Dark mode.

Integrate calendars with the meeting list

Can't find your meetings in the meeting list? You can select what appears in the meeting list of the Meetings mobile app. Make it match what's listed on your Webex site, Microsoft Office 365 calendar, or any combination that you like.

1

Open the Meetings app, tap More options > Settings to view the main settings menu.

2

Tap Meeting list to open the calendar integrations section and then select the calendars you want to add:

  • Select Webex Calendar to integrate meetings from your Webex site and see these upcoming meetings in the Meetings app.
  • Select Office 365 Calendar to integrate meetings from Outlook and see these upcoming meetings in the Meetings app.

 

The priority level for the calendar is as follows: Webex Calendar > Office 365 Calendar. Only Webex meetings appear in the meeting list.