Use the Meetings app for Meta Portal to meet and collaborate with others from wherever you're working. With the Meetings app, you can schedule, start, join, and record Webex meetings right from your Portal.
Before your meeting
Before you can join a meeting from your mobile device, install the Webex app and sign in to your account. You can see any upcoming meetings that you're invited to, join meetings, and schedule them if you have a host account.
To host and attend Webex meetings from your Portal, download and install the Meetings app. You can install the Meetings app on the Portal, Portal Plus, Portal Mini, and Portal Go. Meetings is not currently available on the Portal TV.
1 | From the Portal home screen, tap Apps. |
2 | Next to Webex Meetings, tap Get. |
Once the app installs, it appears on the Portal home screen.
Open the Meetings app and do one of the following:
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If you have a Webex account, you can sign in to the Meetings app and view your upcoming meetings. Don't have an account? You can sign up for one for free.
1 | Open the Meetings app and then sign in with your account. | ||
2 | Swipe right to view your upcoming meetings in My Meetings.
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1 | Open the Meetings app and swipe right to My Meetings. | ||
2 | Tap Schedule
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3 | Review your meeting details and then tap Schedule to schedule your meeting.
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1 | Open and sign in to the Meetings app. |
2 | Swipe right to My Meetings and tap Start on the meeting entry. |
On the Meetings app home screen, tap START MEETING. |
Join your meeting in one of the following ways:
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During your meeting
While you're in a meeting, you change your audio and video connection, change your background, chat with other participants, and more. Hosts can manage participants, change their roles, among other options to make sure that everything goes smoothly.
After connecting your device's audio to the meeting, tap Mute While you’re muted, an Unmute icon
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If you're the meeting host or cohost, you have options to help you moderate your meeting. You can mute individuals or everyone at once, prevent participants from unmuting themselves, and mute participants automatically when they join. Muting participants is useful when you hear background noise or when participants speak out of turn.
1 | To mute a specific participant, tap Participants |
2 | To mute all participants, tap Participants |
3 | When asked if you want to allow attendees to unmute themselves, tap Allow and Mute All or Don't Allow and Mute All. |
4 | To unmute all participants, tap Participants > Mute Control > Unmute all. Tapping Unmute all sends messages to participants letting them know that they can unmute themselves. |
1 | Tap . | ||||
2 | Choose one of the following options:
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1 | To turn your video off, tap . |
2 | To turn your video on, tap . |
During a meeting, you can blur your background or set a virtual background so that meeting participants can stay focused on you. When you change your background, you remain in focus while your surroundings are altered.
1 | During the meeting, tap Video
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2 | Tap Apply. |
Set your Portal's camera to the mode you want or manually adjust it so everyone in the meeting can see you clearly.
1 | During your meeting, tap . |
2 | Select one of the available options:
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To search for participants, tap Participants |
1 | To change someone's role in a meeting, tap Participants | ||
2 | Tap Make Presenter, Make Host, or Make Cohost.
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1 | Tap Participants |
2 | Tap Invite by email, and then enter the email addresses for attendees who you want to invite, or tap Select Invitees |
3 | When finished, tap Done. |
1 | To start a recording, tap More options | ||
2 | (Optional) While you record, tap to pause the recording, and then to continue recording. | ||
3 | When you finish recording, tap to end the recording. After the meeting ends, you receive an email with information about accessing the recording.
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Participants can't enter your Personal Room when you're not there. Once you enter your Personal Room, you control who can enter.
1 | To lock your Personal Room, tap . | ||
2 | To unlock your Personal Room, tap .
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1 | To see the attendees waiting in your Personal Room lobby, tap Participants | ||
2 | Review the list of participants waiting to join and choose who to admit or remove based on the information next to their name:
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3 | Select the participants that you want to let in, and then tap Let in to allow them to join or Remove to prevent them from joining the meeting. You can temporarily excuse someone from a meeting by selecting them from the Participants panel and tapping Move to Lobby. |
Tap End or leave meeting
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Change your Meetings app settings
Adjust various settings in the Meetings app according to your needs. You can change notification settings, audio and video settings for meetings, and calendar integrations for your Portal.
Meetings app settings
Open the app and tap
to view the main settings menu.-
My Account–See your account information, and you can also SIGN OUT from this setting.
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General–Change settings for clearing shared files and histories after Webex meetings. You can also change the app's theme.
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Audio & video–Adjust your audio and video settings for meetings.
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Meeting list–Integrate your Webex calendar or Microsoft Office 365 calendar with the app.
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Help–Watch tutorial videos and access the Webex Help Center for more information on the app.
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About–View the app version and Terms of Service.
Set your app to use light or dark mode by default. Light and dark mode change the way app pages, such as My Meetings or Recordings, and meetings look.
Go to Appearance, choose whether you want to use Light or Dark mode. . Under
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If your site administrator has enabled this feature, you can upload your own image to display as your profile picture.
1 | Go to , and tap your initials or current profile picture. |
2 | Choose to do one of the following:
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Can't find your meetings in the meeting list? You can select what appears in the meeting list of the Meetings mobile app. Make it match what's listed on your Webex site, Microsoft Office 365 calendar, or any combination that you like.
1 | Open the Meetings app, and tap to view the main settings menu. | ||
2 | Tap Meeting list to open the calendar integrations section, and then select the calendars you want to add:
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