Overview

As an administrator, you can control access permissions, enable recording and commenting, integrate with Webex, use AI for highlights and chapters, manage data sharing, and configure video retention policies. You can also enforce video content classifications and enable translated captions and transcripts, ensuring comprehensive control over Vidcast usage.

If you want to set up policies for specific groups or on a per user basis instead of the whole organization, refer to Configure settings templates.

Manage Vidcast access settings

Managing access settings helps you maintain control over who uses Vidcast within your organization. By enabling or disabling specific features, you can customize the Vidcast experience to fit your organization's needs.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Access section, enable or disable the following settings.

  • Allow Vidcast access—Allows users in your organization to access Vidcast.
  • Allow Vidcast recording—Allows users to record videos using Vidcast.
  • Allow commenting—Allows the audience to comment on videos recorded within your organization.

Configure Webex integration with Vidcast

Integrating Vidcast with Webex enhances collaboration by allowing seamless transitions between video messaging and meetings. By configuring these settings, you enable users to efficiently utilize Vidcast and Webex to improve communication and productivity within your organization.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Webex Integration section, enable or disable the following settings.

  • Allow import of Webex Meeting—Allows users to import their Webex meeting recordings into Vidcast.
  • Show Vidcast in the Webex sidebar—Displays the Vidcast tab in Webex App, allowing users to access Vidcast.
  • Enable Vidcast recording in Webex Messaging—Allows users to record within spaces in Webex App.

Configure Microsoft Teams integration with Vidcast

Enable the Microsoft Teams integration in Control Hub to allow users to seamlessly import their Microsoft Teams meeting recordings directly into Vidcast. This integration helps centralize your organization’s video content and makes it easy for users to access and manage their Microsoft Teams recordings within Vidcast.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Microsoft Teams Integration section, toggle Allow importing of Microsoft Teams meetings on to allow users in your organization to connect their Microsoft Teams account and import meeting recordings directly into Vidcast.

This feature is available only for organizations with the premium feature enabled. For more information, see Introduction to Enterprise features.

Configure AI features in Vidcast

Enhancing your Vidcast experience with AI features can improve video content management and user engagement. By enabling AI-generated highlights, smart chapters, and AI assistant capabilities, you allow users to create more dynamic and accessible video content.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the AI features section, enable or disable the following settings.

  • Enable highlights generation— Allows users to use AI-generated highlights for their videos.
  • Enable chapters generation—Allows users to use smart chapters for their videos.
  • AI Assistant—Allows users to use AI assistant for generative AI tasks.
  • Enable AI Generated Vidcast—Allows users to use the AI-generated Vidcast feature by uploading PowerPoint or PDF files. Vidcast analyzes these files and automatically generates videos with a script and voiceover.

    This feature is available only for organizations with the enterprise feature enabled. For more information, see Introduction to Enterprise Features.

Manage data settings for Vidcast

Properly configuring data management settings in Vidcast helps you balance accessibility and security within your organization. By configuring options such as video downloads, external sharing, and uploads, you can control how video content is distributed and ensure it aligns with your organization's policies.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Data management section, enable or disable the following settings.

  • Allow video downloads—Allows users to download their videos.
  • Allow external sharing— Allows users to share recorded Vidcasts outside of your organization.
  • Allow external uploads—Allows users to upload external videos to Vidcast.

    Enterprise Webex Suite customers can request the external upload function as a premium feature. If the video upload button is still grayed out, even after you toggle Allow external uploads on, contact Vidcast support ( help@vidcast.io).

Set default sharing permissions for Vidcast

Configuring sharing permissions in Vidcast allows you to manage how video content is accessed within and outside your organization. By setting default sharing options, you ensure that video distribution aligns with your organization's policies.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Sharing permissions section, select a default sharing permission for your organization.

  • Restricted—Limits video access to users with the same domain as the creator or any domains. By default, all Vidcast videos are restricted to user's domain after recording, importing, or uploading.
  • Private—Restricts access to the creator only.
  • Open link—Allows access to any viewer with the link, regardless of their domain.

These settings affect only the default permissions after recording, importing, or uploading. Users can change permissions for each individual video. If you prefer your users not to share videos externally, go to the Data Management section and toggle Allow External Sharing off.

4

Click Edit default domains to specify the domains where videos in your organization will be restricted. You can select from your claimed domains, choose all of your organization's claimed domains, or even an external domain.

Configure video retention policies for Vidcast

Setting video retention policies in Vidcast helps you manage data storage and compliance within your organization. By defining retention periods, you control how long videos are stored before deletion, balancing organizational needs with data management practices.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Video retention section, set a retention period for recorded Vidcast videos within your organization. This setting only applies to the organization level.

  • Default duration—If selected, Vidcast recordings are deleted only when users remove them from their trash folder. At that point, recordings are removed from the user's view, and we retain them on Cisco's servers for 60 days before deleting them permanently.
  • Custom duration—If selected, you can set the custom retention between 7 and 3600 days. Vidcast recordings are automatically deleted from both the user's trash and Cisco's servers after the specified period.

When you select a custom duration, users do not receive a notification that their recordings will be or have been deleted. We recommend that you communicate any changes to video retention policies to your users.

Manage video classification tags in Vidcast

Classification tags in Vidcast allows you to organize and identify video content efficiently within your organization. By enabling and requiring classifications, you ensure proper categorization of each video, enhancing searchability and compliance with your organization's policy.
1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Classifications section, enable or disable specific tags to a video for easy identification within Control Hub.

  • Enable classifications—Displays an additional screen after video recording, allowing users to add a classification tag from a list you've created.
  • Require classifications—Makes adding a classification tag mandatory before users can save their video.
4

Click Configure classifications to create and manage these tag options.

Configure language settings in Vidcast

Enabling translated captions and transcripts in Vidcast allows you to enhance accessibility and inclusivity by helping viewers understand video content in multiple languages. By configuring language settings, you improve communication and make video content more accessible within your organization.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Languages section, you can toggle Enable translated captions and transcripts on to allow automatic translation of closed captions and transcripts for every video recorded within your organization.

4

Click Configure languages to add and manage languages used for translated closed captions.

In addition to English, you can select up to four different languages. This setting applies only at the organization level.

Changing this setting only affects future recordings and imports. Previous recordings will retain the settings that were in place at the time they were created.

Set up a company homepage in Vidcast

Creating a company homepage in Vidcast lets you showcase curated video content customized to your organization’s needs. This feature centralizes important videos, ensuring users have easy access to relevant and impactful content.

1

Sign in to Control Hub.

2

Go to Services > Vidcast, then click the Settings tab.

3

In the Company homepage section, toggle Enable company homepage on to create a dedicated company homepage that replaces Home as a default homepage for all Vidcast users in your organization.

Designated editors can then curate videos that are most relevant for your company and give them the spotlight they deserve.

There can be only one company homepage per Webex organization. Company homepages are available only to Webex organizations with claimed domains.

4

(Optional) Rename the Company homepage title and click Update.

By default, your company homepage will have the same title as your Webex organization name.

5

Enter an email in Add editors to the company homepage and click Add.

You must assign at least one editor to create a company homepage. This creates a draft for the designated editors under the Home tab in Vidcast. The editors can then build a homepage in Vidcast, which will be visible to users within your claimed domains once it is published.

6

You can edit the list of domains by clicking Edit company homepage domains, if not all claimed domains are relevant for this feature.

By default, your Webex organization displays the company page to all claimed domains once set up.