Collaborate with Webex in Salesforce

Sign in to Webex from Salesforce

1	From the Salesforce Home page, click Sign in on the Webex widget.
2	Enter your email address and click Next.

Messaging

You can create Webex App spaces in Salesforce that are based on objects. Objects are database tables that allow Salesforce to store data specific to the organization in Salesforce.

You can see any space that you're a member of in Salesforce. When you create a space that's based on a Salesforce object, the owner of that object is automatically added to the space you create.

From the Salesforce Home page, create an object such as an opportunity or case, or select one that you’ve already created.

Select Create a Space.

Select Autofill with details to automatically name the space and to add all team members from teams associated with this object.

Select Include notifications bot to receive bot notifications in the space when changes are made to the object.

Your administrator configures how and when the notifications bot sends messages to the space.

Enter a Space name, add people to the space, and click Create.

You can link existing Webex App spaces to a Salesforce object, such as an opportunity or case, so everyone is aware of what is being discussed.

From the Salesforce Home page, select an object.

Search for the name of the space that you want to link in the Link an existing space field.

Select Link next to the space you want to link.

You can link multiple spaces to the same object.

You can start a space meeting with other space members, unlink a space from an object, change the space name, or add and remove people from the space all from Salesforce.

From the Salesforce Home page, select the object with the space linked to it that you want to manage.

Select the information i.

Choose:

Select the Video call icon to start a space meeting.
Select the Chat icon to open the chat window and send a message in the selected space.
Unlink space to unlink the space from the object.
Edit this space to update the space name or add and remove users.

The Video call and Chat icons also appear beside the object owner, and you can use them to contact the owner directly.

Select Save.

Meetings

You can schedule a Webex meeting that is related to an object.

From the Salesforce Home page, select the object that you want to schedule a meeting for.

Select Schedule a Meeting.

Enter a Meeting topic.

Choose a Date and time for the meeting.

Add Attendees to the meeting.

Choose Add from space or team to add all the people from one of the spaces or teams that you linked to this object.

Use the calendar to check the availability of the attendees you add.

You won't be able to view the availability of attendees outside of your organization.

Select Schedule.

The meeting information appears.

From the Salesforce Home page choose one of the following:

Select Join from the Upcoming Meetings list.
Select an object and click Start a Meeting. Add a Meeting topic, Date and time, Attendees, and select Start. Your Personal Room starts and anyone with your Personal Room link can join.

You can link existing Webex meeting from your calendar to a Salesforce object, such as an opportunity or case, if you need to discuss anything related to the object.

From the Salesforce Home page, select an object.

Select Link an existing meeting.

Use the From and To fields to show all of your Webex meetings that occur during that timeframe.

Select Link next to the meeting you want to link.

You can link multiple Webex meetings to the same object.

You can access recordings or transcripts for meetings you hosted or were invited to.

1	From the Salesforce Home page, select the object that you recorded a meeting for.
2	Choose Past and select the recording transcript.

Calling

You can call anyone with a phone number right from Salesforce with the Global Dialer.

From any page in Salesforce, select Webex.

Click Calling, enter the phone number, and select Audio Call.

When you start to enter a phone number, Salesforce contacts with a matching number appear.

Confirm that you want to make the call in Webex App.

You can call any contact that is associated with any Salesforce object.

1	From the Salesforce Home page, select the object with the associated contact you want to call.
2	Select Make a Call and select Audio Call for the contact you want to call.

While you are on an inbound or outbound call, you can manage your Salesforce records. If you are talking with someone who is a new contact or lead, you can add them to your database and create related objects for them at the same time.

If no Salesforce record exists for the person on the call, select New Contact or New Lead.

The name of the contact or lead automatically appears if a record already exists for them.

Search for and select the record in the Contact/Lead field to link them to the Salesforce record.

If you want to create a new object related to this case, such as a case or opportunity, select New <object>.

Search for and select the object in the Related to field to link it to the contact or lead.

You can also add a Subject and Comments related to the call.

Use the Activity tab to review the call history for this contact or lead.

You can select the contact's name to open their account page. If they don't have an account, their contact page is shown instead.

Use the More info tab to view all of the objects related to this contact or lead.

You can select an object to open the page related to it. Your administrator controls what you see on the More info tab.

Webinars

Import webinar data

You can import attendee data from your scheduled and completed Webex Webinars and attach them to a Salesforce campaign as well.

Before continuing, make sure your Salesforce Administrator has configured Webinar import and added the Webinar component to your home page as described in Integrate Salesforce with Webex App.

To import attendee data from your Webex webinar:

Find the Webex webinar component on your home page, and choose the Webex domain in which you created your webinars:
Choose from either Upcoming or Past webinars:
Click the import button adjacent the webinar whose data you’d like to import:
In the Import dialog, if required, search for an existing campaign or click + to create a new campaign into which you want to import the webinar data:
NOTE: You’ll need the appropriate Salesforce permissions to create new campaigns.
1. If you’re importing data from an Upcoming webinar, choose the type of Salesforce object from Import As and then click Import.
  
  The note below Import As indicates where the imported information will appear in the campaigns depending upon the import settings mapped by your administrator.
2. If you’re importing data from a Past webinar, you can choose the status of the webinar Participants records you’d like to import (All, Attended, or No show), and then select the type of Salesforce object from Import As. Click Import:
  
  The note below Import As indicates where the imported information will appear in the campaigns depending upon the import settings mapped by your administrator.
You’ll see a banner indicating that the data is being imported and receive a notification once the import has completed:
The Webinar data is imported as the selected Salesforce object type, and is available in the Webex Webinar Campaign Member or Campaign Members panel in the Salesforce Campaign tab, if a campaign was selected while importing, and depending upon how the Webinar data import was configured by your administrator.

From the example above, the Webinar data is imported as Salesforce Contact objects and is available, as explained in the note, in both the Campaign Members, as well as the Webex Webinar Campaign Members panels (only the Campaign Members panel is shown below):

Image described in the surrounding text.