Set up calling settings in First Time Setup Wizard

The first step to get your Webex Calling services up and running is to complete the First Time Setup Wizard (FTSW). Once the FTSW is completed for your first location, it doesn’t need to be completed for additional locations.

1

Click the Getting Started link in the Welcome email you receive.

Your administrator email address is automatically used to sign in to Control Hub, where you'll be prompted to create your administrator password. After you sign in, the setup wizard automatically starts.

2

Review and accept the terms of service.

3

Review your plan and then click Get Started.

Your account manager is responsible for activating the first steps for FTSW. Contact your account manager if you receive a “Cannot Setup Your Call” notice, when you select Get Started.

4

Select the country that your data center should map to, and enter the customer contact and customer address information.

5

Click Next: Default Location.

6

Choose from the following options:

  • Click Save and Close if you’re a partner administrator and you want the customer administrator to complete the provisioning of Webex Calling.
  • Fill out the necessary location information. After you create the location in the wizard, you can create more locations later.

After you complete the setup wizard make sure you add a main number to the location you create.

7

Make the following selections to apply to this location:

  • Announcement Language—For audio announcements and prompts for new users and features.
  • Email Language—For email communication for new users.
  • Country
  • Time Zone
8

Click Next.

9

Enter an available Cisco Webex SIP address and click Next and select Finish.

Add a location

Before you begin

To create a new location, prepare the following information:

  • Location address

  • Desired phone numbers (optional)

1

Log in to Control Hub at https://admin.webex.com, go to Management > Location.

A new location will be hosted in the regional data center that corresponds to the country you selected using the First Time Setup Wizard.
2

Configure the settings of the location:

  • Location Name—Enter a unique name to identify the location.
  • Country/Region—Choose a country to tie the location to. For example, you can create one location (headquarters) in the United States and another (branch) in the United Kingdom. The country that you choose determines the address fields that follow. The ones documented here use the U.S. address convention as an example.
  • Location Address—Enter the location's main mailing address.
  • City/Town—Enter a city for this location.
  • State/Province/Region—From the drop-down, choose a state.
  • ZIP/Postal Code—Enter the ZIP or postal code.
  • Announcement Language—Choose the language for audio announcements and prompts for new users and features.
  • Email Language—Choose the language for the email communication with new users.
  • Time zone—Choose the time zone for the location.
3

Click Save and then choose Yes/ No to add numbers to the location now or later.

4

If you clicked Yes, choose one of the following options:

  • Cisco PSTN —Choose this option if you'd like a Cloud PSTN solution from Cisco. The Cisco Calling Plan is a full PSTN replacement solution that provides emergency calling, inbound, and outbound domestic and international calling, and allows you to order new PSTN numbers or port existing numbers to Cisco.

    The Cisco PSTN option is only visible under the following conditions:

    • You have purchased at least one committed Cisco Calling Plan OCP (Outbound Calling Plan).

    • Your location is in a country where the Cisco Calling Plan is supported.

    • Your location is new. Pre-existing locations that have had other PSTN capabilities assigned aren't eligible for the Cisco Calling Plan at this time. Open a support case for guidance.

    • You’re hosted in a Webex Calling Data Center in a region in which the Cisco Calling Plan is supported.

  • Cloud Connected PSTN—Choose this option if you’re looking for a cloud PSTN solution from one of the many Cisco CCP partners or if the Cisco Calling Plan isn't available in your location. CCP partners offer PSTN replacement solutions, extensive global coverage, and a broad and varied range of features, packaging, and pricing.

    CCP partners and the geographic coverage are listed here. Only partners that support your location’s country are displayed. Partners are listed either with a logo, or as a brief string of text followed by a region, in brackets (Example: (EU), (US) or (CA)). Partners listed with a logo always offer Regional Media for CCP. For partners displaying as a string, choose the region closest to the country of your location to ensure Regional Media for CCP.

    If you see the option to Order numbers now under a listed provider, we recommend that you choose that option so that you can benefit from integrated CCP. Integrated CCP enables procuring and provisioning of phone numbers in Control Hub on a single pane of glass. Non-integrated CCP requires you to procure your phone numbers from the CCP partner outside of Control Hub.

  • Premises-based PSTN (Local Gateway)—You can choose this option if you want to keep your current PSTN provider or you want to connect non-cloud sites with cloud sites.

The choice of PSTN option is at each location level (each location has only one PSTN option). You can mix and match as many options as you’d like for your deployment, but each location will have one option. Once you’ve selected and provisioned a PSTN option, you can change it by clicking Manage in the location PSTN properties. Some options, such as Cisco PSTN, however, may not be available after another option has been assigned. Open a support case for guidance.

5

Choose whether you want to activate the numbers now or later.

6

If you selected non-integrated CCP or Premises-based PSTN, enter Phone Numbers as comma-separated values, and then click Validate.

Numbers are added for the specific location. Valid entries move to the Validated Numbers field, and invalid entries remain in the Add Numbers field accompanied by an error message.

Depending on the location's country, the numbers are formatted according to local dialing requirements. For example, if a country code is required, you can enter numbers with or without the code and the code is prepended.

7

Click Save.

What to do next

After you create a location, you can enable emergency 911 services for that location. See RedSky Emergency 911 Service for Webex Calling for more information.

Delete a location

Before you begin

You can delete a location that's either not in use or was configured incorrectly after deleting the users and Workspaces associated with it. When you delete a location, you delete all the assigned services and numbers.

Get a list of the users and workspaces associated with a location: Go to Services > Calling > Numbers and from the drop-down menu, select the location to delete. You must delete those users and workspaces before you delete the location.

Keep in mind that any numbers associated with this location are released back to your PSTN provider; you'll no longer own those numbers.

1

Log in to the Control Hub at https://admin.webex.com, go to Management > Location.

2

Click in the Actions column beside the location that you'd like to delete.

3

Choose Delete Location, and confirm that you want to delete that location.

It typically takes a couple of minutes to permanently delete the location, but can take up to an hour. You can check the status by clicking beside the location name and selecting Deletion Status.

Update an existing location

You can change your PSTN setup, the name, time zone, and language of a location after it's created. Keep in mind though that the new language only applies to new users and devices. Existing users and devices continue to use the old language.

For existing locations, you can enable emergency 911 services. See RedSky Emergency 911 Service for Webex Calling for more information.

1

Sign in to Control Hub.

2

Go to Management > Location.

If you see a Caution symbol next to a location, it means that you haven't configured a telephone number for that location yet. You can't make or receive any calls until you configure that number.

3

(Optional) Under PSTN Connection, select either Cloud Connected PSTN or Premises-based PSTN (local gateway), depending on which one you've already configured. Click Manage to change that configuration, and then acknowledge the associated risks by selecting Continue. Then, choose one of the following options and click Save:

  • Cisco PSTN —Choose this option if you'd like a Cloud PSTN solution from Cisco. The Cisco Calling Plan is a full PSTN replacement solution that provides emergency calling, inbound, and outbound domestic and international calling, and allows you to order new PSTN numbers or port existing numbers to Cisco.

    The Cisco PSTN option is only visible under the following conditions:

    • You’ve purchased at least one committed Cisco Calling Plan OCP (Outbound Calling Plan).

    • Your location is in a country where the Cisco Calling Plan is supported.

    • You’re hosted in a Webex Calling Data Center in a region in which the Cisco Calling Plan is supported.

  • Cloud Connected PSTN—Choose this option if you’re looking for a cloud PSTN solution from one of the many Cisco CCP partners or if the Cisco Calling Plan isn't available in your location. CCP partners offer PSTN replacement solutions, extensive global coverage, and a broad and varied range of features, packaging, and pricing.

    CCP partners and the geographic coverage are listed here. Only partners that support your location’s country are displayed. Partners are listed either with a logo, or as a brief string of text followed by a region, in brackets (Example: (EU), (U.S.) or (CA). Partners listed with a logo always offer Regional Media for CCP. For partners displaying as a string, choose the region closest to the country of your location to ensure Regional Media for CCP.

    If you see the option to Order numbers now under a listed provider, we recommend that you choose that option so that you can benefit from an integrated CCP. Integrated CCP enables procuring and provisioning of phone numbers in Control Hub in a single pane of glass. Nonintegrated CCP requires you to procure your phone numbers from the CCP partner outside of Control Hub.

  • Premises-based PSTN (Local Gateway)—You can choose this option if you want to keep your current PSTN provider or you want to connect noncloud sites with cloud sites.

    Webex Calling customers with locations that are previously configured with a Local Gateway will automatically be converted to premises-based PSTN with a corresponding trunk.

To migrate, refer Migrate to Cisco Calling plans below.

4

For the location, select the Main Number from the drop-down list to enable users in that location to make and receive calls.

The Main Number can be assigned to the auto attendant so that the external callers can contact Webex Calling users at that location. Webex Calling users in that location can also use this number as their external caller ID when making calls.

5

(Optional) Under Emergency Calling, you can select Emergency Location Identifier to assign to this location.

This setting is optional and is only applicable for countries that require it.

In some countries (Example: France), regulatory requirements exist for cellular radio systems to establish the identity of the cell when you make an emergency call and is made available to the emergency authorities. Other countries like the U.S and Canada implement location determination using other methods. For more information, see Enhanced Emergency Calling.

Your emergency call provider may need information about the access network and this is achieved by defining a new private SIP extension header, P-Access-Network-Info. The header carries information relating to the access network.

When you set the Emergency Location Identifier for a Location, the location value is sent to the provider as part of the SIP message. Contact your emergency call provider to see if you require this setting and use the value that is provided by your emergency call provider."

6

Select the Voicemail Number that users can call to check their voicemail for this location.

7

(Optional) Click the pencil icon at the top of the Location page to change the Location Name, Announcement Language, Email Language, Time Zone, or Address as needed, and then click Save.

Changing the Announcement Language takes effect immediately for any new users and features added to this location. If existing users and/or features should also have their announcement language changed, when prompted, select Change for existing users and workspaces or Change for existing features. Click Apply. You can view progress on the Tasks page. You can't make any more changes until this is complete.

Changing the Time Zone for a location doesn't update the time zones of the features associated with the location. To edit the time zones for features like auto attendant, hunt group, and call queue, go to the General Settings area of the specific feature you want to update the time zone for and edit and save there.

Migrate to Cisco Calling plans

You can change your PSTN connection for an existing location to Cisco PSTN. For example, you can change the locations for the premises-based PSTN (local gateway) or nonintegrated CCP connections to Cisco PSTN. Cisco PSTN provides a cloud PSTN solution from Cisco.

All portable numbers remain functional except for a small interruption during the scheduled porting completion time.

Also, you can’t make any number management change for a location that’s undergoing a PSTN connection transition. But the existing numbers remain functional and you can still assign or unassign numbers to the location. You can’t add, delete, and move in or out numbers for that location. During this process, the routing profile automatically updates, enabling Cisco PSTN.

Currently, the capability of changing PSTN connection for an existing location to Cisco PSTN isn’t supported for the Japan region.

While changing the PSTN connection, a subscription with a calling license is applied, and the billing service receives a notification.

Limitations:

  • Migration from an integrated IntelePeer location to a Cisco PSTN location isn’t supported

  • Dedicated Instance location can’t be migrated into Cisco PSTN

  • Multiple port orders may be required for the PSTN connection change. If so, these orders are linked so they complete at the same time. Any date change or cancellation of one port order must be applied to all linked port orders for the connection change.

How to initiate a PSTN connection change

1

Sign in to Control Hub.

2

Go to Management > Location.

3

Select the location for that you want to change the PSTN connection to Cisco PSTN.

4

Go to the Calling tab, click the Manage option next to the Premises-based PSTN or nonintegrated Cloud Connected PSTN.

5

Edit next to Connection Type.

6

Select the Cisco Calling Plans card and choose the subscription that allocates Cisco Calling Plan for users at this location. Click Next.

7

A connection change page appears for your confirmation. Click Next and check port readiness for your numbers.

You need to unassign and then delete the numbers already assigned to users. The Next button is enabled only if there are no numbers listed under the "Nonportable numbers" list.

8

Click Next and provide the contract information.

This is the primary contract contact for all locations using Cisco Calling Plans (U.S.). Any changes to this contact apply to all other locations using Cisco Calling Plans (U.S.).

9

Click Next. A notification pops-up asking for your confirmation to save your contract information for that location. Select Yes, change.

10

Provide the emergency service address and click Save.

In an emergency, the local emergency response team uses this address to locate the caller.

11

The summary page appears with the number of ports created. If there’s only one order, you can see an additional step called Provide additional information. For multiple orders, an order selector is available at the top to navigate between them. Click Next and enter the details to complete the port wizard.

The orders are submitted at once when all information is provided for a single PSTN migration request. By default, the firm order commitment date is consistent across all orders. The PSTN connection change automatically applies after the last linked order is ported completely.

  • If the order submission fails, a support ticket is automatically created and sent to the support team.

  • If the PSTN connection change requires multiple orders from multiple carriers, it may take up to 10 business days to complete.

The migration details are available under the Services > Calling > PSTN > Order tab. Select the order ID to view the order details in a side-panel view. You can see the type as Change PSTN for the orders created from PSTN connection change.

Cancel the PSTN connection change

An administrator can cancel the PSTN migration when the location is still in a transition state.

1

Sign in to Control Hub.

2

Go to Management > Location.

3

Select the location for that you want to cancel the PSTN connection.

4

Go to the Calling tab, click the Cancel PSTN connection change button.

5

Click Yes, continue to confirm the cancellation.

Configure Webex Calling dial plan

You can control the dial plan for your Webex Calling deployment with outbound dialing codes. Customize extension lengths, routing prefixes, and dialing preferences (internal and external) to be compatible with the dialing habits of your users.

These settings are for internal dialing and are also available in the first-time setup wizard. As you change your dial plan, the example numbers in the Control Hub update to show these changes.

You can configure outgoing Calling permissions for a location. See these steps to configure outgoing Calling permissions.

1

Sign in to Control Hub, go to Services > Calling > Service Settings, and then scroll to Internal Dialing.

2

Configure the following optional dialing preferences, as needed:

  • Location Routing Prefix Length—If you've got multiple locations, we recommend this setting. You can enter a length of 1-7 digits. If you have multiple locations with the same extension, users must dial a prefix when Calling between locations. For example, if you have multiple stores, all with the extension 1000, you can configure a routing prefix for each store. If one store has a prefix of 888, you'd dial 8881000 to reach that store.

    • Routing prefix lengths include the steering digit. For example, if you set the routing prefix length to four, you can use only three digits to specify the site.

    • If you assign a routing prefix to a location, all appearances of extensions assigned to that location include the routing prefix in front of the extension number. For example, 888-1000 (routing prefix-extension).

  • Steering Digit in Routing Prefix—Choose the number to set as the first digit of every routing prefix.
  • Internal Extension Length—You can enter 2-10 digits and the default is 2.

    After you increase your extension length, existing speed dials to internal extensions aren’t automatically updated.

  • Allow extension dialing between locations—Allows you to customize the extension dialing between locations based on your organization's requirements.

    • Enable the toggle if your organization doesn’t have duplicate extensions across all its locations.

      By default, the toggle is enabled.

    • Disable the toggle if your organization has the same extension in different locations. When the toggle is disabled and the caller dials the extension, the call is routed to a user with a matching extension in the same location as the caller. The caller must dial the Enterprise Significant Number (location routing prefix + extension) to reach an extension in other locations.

3

Specify internal dialing for specific locations. Go to Management > Locations, select a location from the list, and click Calling. Scroll to Dialing, and then change internal dialing as needed:

  • Internal Dialing—Specify the routing prefix that users from one locations need to dial to contact someone at the other location. The routing prefix of each location must be unique. We recommend that the prefix length matches the length set at the organization level but it must be 1–7 digits long.
4

Specify external dialing for specific locations. Go to Management > Locations, select a location from the list, and click Calling. Scroll to Dialing, and then change external dialing as needed:

  • External Dialing—You can choose an outbound dial digit that users must dial to reach an outside line. The default is None and you can leave it if you don't require this dialing habit. If you do decide to use this feature, we recommend that you use a different number from your organization's steering digit.

    Users can include the outbound dial digit when making external calls to mimic how they dialed on legacy systems. However, all users can still make external calls without the outbound dial digit.

  • Optionally, you can Enforce dialing the outbound dial digit of this location, ensuring that the user must use the outbound dial digit set by the admin to place external calls.

    • You can dial emergency calls with or without the outbound dial digit, on enabling this feature.

      Once enabled, any external destination numbers such as those used for call forwarding will no longer work if an outbound dial digit isn’t included.

    • If an extension is the same as the national number, then the extension takes precedence over the national number. Hence, we recommend that you enable the outbound dial digit.

    • We highly recommend using the E.164 numbering format for incoming and outgoing PSTN calls.

Impact to users:

  • Users must restart their phones for changes in dialing preferences to take effect.

  • User extensions shouldn’t start with the same number as the location's steering digit or outbound dial digits.

Configure premises-based PSTN (Local Gateway) in Control Hub

If you're a value added reseller, you can use these steps to start local gateway configuration in Control Hub. When this gateway is registered to the cloud, you can use it on one or more of your Webex Calling locations to provide routing toward an enterprise PSTN service provider.

A location that has a local gateway can't be deleted when the local gateway is being used for other locations.

Create a trunk

Follow these steps to create a trunk in Control Hub.

Before you begin

  • Once a location is added, and before configuring premises-based PSTN for a location, you must create a trunk.

  • Create any locations and specific settings and numbers to each one. Locations must exist before you can add a premises-based PSTN.

  • Understand the Premises-based PSTN (local gateway) requirements for Webex Calling.

  • You can't choose more than one trunk for a location with premises-based PSTN, but you can choose the same trunk for multiple locations.

1

Log in to Control Hub at https://admin.webex.com, go to Services > Calling > Call Routing, and select Add Trunk.

2

Select a location.

3

Name the trunk and click Save.

The name can't be longer than 24 characters.

What to do next

You're presented with the relevant parameters that you'll need to configure on the trunk. You'll also generate a set of SIP digest credentials to secure the PSTN connection.

Trunk information appears on the screen Register Domain, Trunk Group OTG/DTG, Line/Port, and Outbound Proxy Address.

We recommend that you copy this information from Control Hub and paste it into a local text file or document so you can refer to it when you're ready to configure the premises-based PSTN.

If you lose the credentials, you must generate them from the trunk information screen in Control Hub. Click Retrieve Username and Reset Password to generate a new set of authentication credentials to use on the trunk.

Select a trunk for Premises-based PSTN

1

Log in to Control Hub at https://admin.webex.com, go to Management > Location.

2

Select a location to modify and click Manage.

3

Select Premises-based PSTN and click Next.

4

Choose a trunk from the drop-down menu.

Visit the trunk page to manage your trunk group choices.

5

Click the confirmation notice, then click Save.

What to do next

You must take the configuration information that Control Hub generated and map the parameters into the local gateway (for example, on a Cisco CUBE that sits on the premises). This article walks you through this process. As a reference, see the following diagram for an example of how the Control Hub configuration information (on the left) maps onto parameters in the CUBE (on the right):

After you successfully complete the configuration on the gateway itself, you can return to Services > Call > Locations in Control Hub and the gateway that you created will be listed in the location card that you assigned it to with a green dot to the left of the name. This status indicates that the gateway is securely registered to the calling cloud and is serving as the active PSTN gateway for the location.

Manage phone numbers

You can easily view, activate, remove and add phone numbers for your organization in Control Hub. For more information, see Manage phone numbers in Control Hub.

Request a Webex services purchase from a trial in Control Hub

If you're trying out Webex services and you'd like to convert your trial to a paid subscription, you can submit an email request to your partner.

1

Log in to Control Hub at https://admin.webex.com, select the building icon .

2

Select the Subscriptions tab, and then click Purchase Now.

An email is sent to your partner letting them know that you're interested in converting to a paid subscription.

Set calling options

You can use Control Hub to set the priority of available calling options that users see in Webex App. You can also enable them for single click-to-call. For more information, see: Set calling options for Webex App users.

Set up calling behavior

You can control what calling application opens when users make calls. You can configure the calling client settings, including mixed-mode deployment for organizations with users entitled with Unified CM or Webex Calling and users without paid calling services from Cisco. For more information, see: Set up calling behavior.