Get started with Topic Analytics

The Topic Analytics portal provides faster insights on the top contact reasons of the contact center. You can create a topic collection to identify the reasons for the call and view the insights for the created collection based on the filter criteria.

The Overview page briefs you on the Topic Analytics portal. You can select the call records to create a collection and review the it for the selected transcriptions. The transcription is a record of the conversation between the agent and the caller.

Topic Analytics

You can view the list of collections created for the available transcriptions. The Create topic collection lets you create a collection with selected filters. You can analyze the chat or call conversations between an agent and the caller. The portal displays the status of each collection analyzed along with the initiated time and date.

Collection definitions

• Contact reasons— Contact reasons are AI-generated summaries of the reason for the call.

• Topics—a representative label for groupings of similar contact reasons. That is, topics are AI-generated groupings with a label that best summarizes the type of call reasons found in that grouping.

Provide Feedback

You can provide feedback on the accuracy of a generated collection or its topics and contact reasons.

• Collection feedback—In the Topic Analytics page, you can provide quick and easy feedback on the overall collection performance. Click the thumbs up or thumbs down icon to provide a general interest of how helpful the collection is.

• Contact record feedback—In the Topic Analyics section:

  • Click Thumbs up or Thumbs down to provide a general interest regarding the topic.

  • Click the pencil icon to open the Tell us more text box to provide more information about the topic. If a topic is determined to be helpful or unhelpful, you can provide more details as to why.

• Customer must be on Flex 3.0 with at least one standard or premium agent license for this feature to be enabled.
• Currently, only users with the roles of Contact Center Service Administrator or Full Administrator have access to Topic Analytics.
• With Flex 3.0, each Named agent license includes 1600 interactions, and each Concurrent agent license includes 2400 interactions that are available to be analysed for no additional charge with Topic Analytics. Customers are expected to stay within these interaction thresholds or buy additional licenses to meet their actual usage requirements,

1. In Control Hub, click Contact Center on the left navigation.

2. In Quick links, click Topic Analytics.

3. From the Overview page, click Topic Analytics to view the Topic Analytics page.

Before you begin

Topic analytics requires a minimum of 2,000 call recordings to successfully perform the analysis.

• We recommend you to use 7000 unique transcriptions for accuracy. Select transcriptions from the full variety of calls that you receive.

• You can use only English transcriptions for now.

You can create a topic collection based on a set of filter criteria.

1. Click Create topic collection.

   

2. Select the date range to represent the variety of calls for your organization. Date range determines the start and end date of the report for the collection.

   

3. Use the filter to select the transcriptions to include with the collection. For example, you can filter by queue, team or agent.

4. Enter the topic collection name.

5. Click Review topic collection selections to review the collection selections.

   

6. Click Create topic collection.

   Topic collection can take up to 24 hours to complete.

   You can see the following statuses of the topic collection in the Topic Analytics page.

   Table 1. Collection creation statuses

   Status	Description
   Queued	The collection request has been submitted and is currently in the queue, awaiting processing.
   In progress	The collection is currently in the process of being created.
   Complete	The collection has been successfully created and is now available for use.
   Failed	The collection could not be created in the system. Please contact Cisco support for further assistance.

Delete a Topic Analytics collection

You can delete a collection that is no longer needed or are less interesting for your analysis.

• In the Topic Analytics portal, click Delete against the collection you want to delete.

Once you create the topic collections for analysis, you can view the list of topic collections along with the status.

1. Navigate to the Topic Analytics page.

2. Click on a topic collection to view the following tabs:

   • Overview—This tab shows the filters such as Date range, Queues, Sites, Teams, and Agents that were used to create the topic collection and the break-up of the interactions that participated in the analysis for this filter criteria depending on the availability of call recordings.

     

   • Topics—click the Topics tab to view the topics table that lists the following details:

     • Rank — The order of position in the list of identified topics based on a number of transcripts analyzed in the order of high to low.

     • Topic — The label for groupings of similar contact reasons.

     • Transcripts (% of collection) — The number represents the total transcripts that were assigned the given topic label and the % represents the percentage distribution of this topic relative to the total interactions analyzed.

     • Sample contact reasons — The sample contact reasons identified for a given topic.

     You can expand or collapse the individual topics to view all the contact reasons and transcript count corresponding to that topic.

     Additionally, you can click the Export icon in the top right corner of the topics table to download the topics in .xlsx format to your local folder for analysis.

     You can click on each topic to view all the contact records corresponding to that topic in the Contact records tab.

     

   • Contact records—Lists all the contact records with the following details: Interaction ID, Time and date, Topic, and Contact reason. You can use the search bar to type keywords or choose the topic(s) from the drop-down to filter your contact records.

     Additionally, you can drill down to the following details of a specific contact record from the contact record table. Double-click on a contact to view the details.

     • Recording of the interaction between the caller and agent for the selected contact record.
     • Transcription of the recording of the selected contact record.
     • Contact details, such as Session ID, Date and time, Duration, Queue, Site, Team, Agent, Origin, and Destination.
     • Topic Analytics where you can view the topic and contact reason corresponding to the selected contact record.

     • Provide feedback on the topic and contact reason. For more information, see the Provide Feedback section.